Senior Administrator

VNI International are delighted to be working with this exceptional client who are keen to secure a Senior Fund Administrator for their Private Equity team..

This client is an international provider of Corporate, Private Client and Fund services. They are committed to the success of their employees and have created a smart-working culture where flexibility is fundamental, personal growth is supported, and careers are rewarding and global.

Responsibilities

• Apply working knowledge of jurisdictional regulations and fiduciary requirements to all activities
• Identify, escalation and assist in resolving any deviations from internal policies, procedures or regulatory obligations.
• Act as a point of contact for company secretarial queries, providing guidance and support.
• Apply commercial awareness and sound judgement when supporting client structures and transactions.
• Mentor and support junior team members, sharing knowledge and encouraging development.
• Assist Managers and Directors by identifying risks, issues and opportunities for improvement and proposing solutions.
• Manage competing priorities and deliver high-quality outputs within deadlines.
• Contribute to process improvements, statutory projects and continuous enhancement of service delivery.
• Ensure all outputs maintain a high standard of accuracy, consistency and compliance
• Record time accurately in the Company’s time recording system.
• Undertake such other duties as may reasonably be required by management.

Experience/Skills

• Maintain accurate and up-to-date statutory records for client entities, ensuring completeness and integrity of corporate documentation.
• Ensure statutory registers, filings and corporate records are maintained in accordance with internal governance standards, policies and procedures, and applicable legal and regulatory requirements.
• Draft and review minutes, written resolutions and corporate documentation in line with legal, regulatory and internal procedural standards.
• Manage statutory filings with the local registry ensuring accuracy, completeness and timely submission within prescribed deadlines.
• Maintain and update statutory and AML data within systems, ensuring accuracy and alignment with underlying legal documentation.
• Undertake timely updates to entity statutory data, including directors, officers and registered details in line with required timeframes.
• Maintain and update share registers and ownership records, ensuring all movements are authorised, recorded and supported by documentation.
• Review and process CDD for individuals and corporate vehicles that form part of the control and ownership structure of a customer entity.
• Understand the application of the three-tier test.
• Have an understanding of the AML handbook laws applicable to applying exemptions under article 18.
• Apply a structured and controlled approach to system updates, ensuring audit trail integrity and consistency across records.
• Identify, investigate and resolve discrepancies in statutory data or records, escalating issues where appropriate.
• Ensure all activities are undertaken in accordance with control frameworks, internal policies and regulatory requirements, maintaining a risk-aware approach.