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- Tasks: Ensure compliance of our commercial vehicle fleet and maintain accurate documentation.
- Company: Join VMS Automotive, a leading provider in fleet management and transport refrigeration solutions.
- Benefits: Enjoy 22-25 days holiday, employee referral bonuses, and discounts on vehicle hire and eye care.
- Why this job: Be part of a growing team that values outstanding service and offers a dynamic work environment.
- Qualifications: Proficiency in Microsoft Office; motor industry knowledge is a plus but not essential.
- Other info: This is a full-time role based in the UK; remote work is not available.
The predicted salary is between 28800 - 43200 £ per year.
Job Type: Permanent, Full time
Hours: 40 hours per week, Monday to Friday 08:30 - 17:00
Benefits: 22 days per annum rising to 23/25 days on length of service plus bank holidays, Employee referral scheme offering £300 - £500 depending upon role, Discount on vehicle hire, Specsavers Eye care vouchers, Perkbox benefits and discounts with selected automotive companies.
Company Overview: VMS (Fleet Management) Ltd is part of the fast growing VMS Automotive Group offering a range of services comprising of Contract Hire & Fleet Management, Accident Management as well as offering Maintenance Services from our inhouse workshops and a leading provider of transport refrigeration systems, air conditioning solutions and converting panel vans into commercial, refrigerated vehicles. VMS Automotive operate nationwide with workshops and vehicle hire sites throughout the UK with our Head Office based in Stevenage and our Operations centre based in Bury St Edmunds. As a result of our continued growth, we are looking for additional team members to join our team to help us continue providing outstanding service to our customers.
Job Description and Key Tasks:
- To ensure that the VMS commercial vehicle fleet are maintained to statutory, manufacturer, client and company requirements.
- Ensure that the internal audit process is reported on a daily, weekly, monthly basis as detailed.
- Keeping downtime to a minimum through effective working to government legislation as required by the business.
- To keep up to date on changes to and new transport legislation as these impacts upon the business operation.
- Maintain good working relationships with clients and repairers, whilst ensuring an effective control of maintenance.
- Allocating jobs and workloads, scheduling and completing team related paperwork.
- Manage manufacturer’s recalls, safety recalls, service schedules, policies and procedures to ensure vehicle warranties are not compromised by maintaining compliance at all times which meets with the customers Operators license conditions.
- Ensure that all client vehicle documentation and service records are kept up to date and legally compliant at all times.
- This to include the following:
- PMI sheets: fully completed on time, any outstanding defects rectified, the vehicle database updated to show completed and the inspection sheet filed correctly.
- MOT: completed on time, the database updated to show completed and the certificate filed correctly. Any failures, or PRS to be reported to the Compliance manager.
- PG9: to be dealt in the same way as an MOT failure.
- Tachograph: to be calibrated on time, the vehicle database to be updated and the certificate filed correctly.
- Servicing: to maintain manufacturers maintenance schedules for either mileage or time based service intervals to uphold the vehicles warranty throughout its warranty period.
- Loler/Through exam: completed on time, the vehicle database updated and the certificate filed correctly.
Skills required:
- Microsoft Office suite (Outlook, Excel, Word)
- Excellent communicator
- Knowledge of motor industry (preferred but not essential)
To be eligible as part of our recruitment process at the interview stage, you will need to provide:
- Evidence of your right to work in the UK
- Due to the nature of the role, we are not accepting applicants who reside outside of the UK.
Compliance Administrator employer: VMS Vehicle Hire
Contact Detail:
VMS Vehicle Hire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Administrator
✨Tip Number 1
Familiarise yourself with the latest transport legislation and compliance requirements in the UK. This knowledge will not only help you during the interview but also demonstrate your commitment to staying updated in the field.
✨Tip Number 2
Network with professionals in the fleet management and automotive industry. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities at VMS Automotive.
✨Tip Number 3
Prepare to discuss specific examples of how you've maintained compliance in previous roles. Highlight any experience you have with managing vehicle documentation, audits, or working with maintenance providers.
✨Tip Number 4
Showcase your proficiency in Microsoft Office, especially Excel, as it’s crucial for managing data and reports. Consider brushing up on your skills or even taking a short course to enhance your capabilities before the interview.
We think you need these skills to ace Compliance Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key tasks and skills required for the Compliance Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in compliance, fleet management, or the motor industry. Use specific examples to demonstrate your knowledge and skills related to the role.
Showcase Your Skills: Make sure to mention your proficiency in Microsoft Office and any other relevant software. If you have excellent communication skills or experience in maintaining compliance records, be sure to include that as well.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Compliance Administrator.
How to prepare for a job interview at VMS Vehicle Hire
✨Know Your Compliance Basics
Familiarise yourself with key compliance regulations relevant to the automotive industry. Understanding statutory requirements and how they apply to fleet management will show your potential employer that you are proactive and knowledgeable.
✨Demonstrate Attention to Detail
As a Compliance Administrator, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulous nature helped prevent issues or ensured compliance with regulations.
✨Showcase Your Communication Skills
Effective communication is vital in this role. Think of instances where you've successfully communicated complex information to clients or team members, and be ready to share these during the interview.
✨Prepare Questions About the Role
Having insightful questions ready shows your genuine interest in the position. Ask about the company's approach to compliance, how they handle audits, or what challenges they face in maintaining their fleet.
