Events Marketing Coordinator

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.

Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

We coordinate campaigns across our internal stakeholders, VML global Service Delivery Hub teams, and third-party agencies. Campaigns generate sales leads, scores, and processes according to their sales strategy. The events team is an expert group within our client’s program responsible for coordinating and executing various global and local in-person events (for a huge global tech client).

Key Responsibilities:

We’re looking for a Marketing Coordinator for Events, who plans and executes in-person events. The role acts primarily as project manager who coordinates internal VML resources, stakeholders, and third-party vendors. These are some highlights of your day:

1. Events Consultation & Planning: Participate in event planning and scheduling. Ensure events adhere to the client’s corporate guidelines. Consult on internal event management tools. Coordinate with venue providers, catering companies, and other vendors, managing costs in line with agreements. Open, initiate, and manage Purchase Orders for each event. Advise stakeholders on situations requiring additional reviews and approvals.
2. Events Preparation: Work closely with VML Project Execution Leads (PEL) across all events to ensure event success. Coordinate all parties involved in an event, including VML, stakeholders, and third parties.
3. On-Site Support Event Management: Oversee on-site event logistics, including registration, venue setup, and supplier coordination. Provide on-site support for events outside of London or larger-scale events.
4. Event Compliance: Ensure all events adhere to corporate guidelines.
5. Vendor / Agency Coordination: Collaborate with venue and agency providers, catering companies, and other vendors, managing costs in line with agreements.
6. Events Execution & Post-Events Activities: Execute events from start to finish in line with guidelines and procedures. Provide reporting and insights from the event.
7. Stakeholder Management: Educate internal and external stakeholders on the agenda and topics for the program events. Advise on tools used for event planning and execution. Share best practices and success stories, engage in knowledge sharing, and improve services continuously.

What’s in it for you? Aside from a generous annual leave allowance and pension allowances, you will have access to a whole host of other benefits and activities such as: Life Assurance, Permanent Health Insurance, BUPA, Flexible hybrid-working schedule, Enhanced family-friendly policies, Well-being Programme, Employee Assistance Support, Cycle to Work Scheme, Eye Care and Glasses Vouchers, Season Ticket Loans, WPP Discounts. You will also have a clear long-term career development plan and access to our learning and development activities and online learning platforms.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website and follow VML on our social channels via Instagram, LinkedIn, and X.

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