Event Planning Lead (Part-Time, 12 Month FTC)
Location: Predominately remote with some international travel required
Working arrangement: Part-time, three days per week
Opportunity to join a global organisation in a specialist events role, leading the planning and delivery of high-profile internal events that engage employees and support business priorities.Working as part of the Global Internal Communications team, this role will take ownership of event logistics, operations and production across a portfolio of virtual, hybrid and in-person events. Partnering closely with senior leaders, Executive Committee members and external event partners, the Event Planning Lead will ensure every event is delivered seamlessly and to the highest standard.
Key Responsibilities:
- Lead the planning, logistics and operational delivery of major internal events, including global town halls, leadership events and regional summits.
- Manage all aspects of event execution across virtual, hybrid and in-person formats.
- Act as the organisation’s subject matter expert for Microsoft Teams Town Hall, providing guidance on best practice, production and audience engagement.
- Partner with Executive Committee members, senior leaders and speakers to deliver professional and impactful event experiences.
- Coordinate venues, production partners, IT requirements, translation services, travel arrangements and registration processes.
- Manage relationships with external event agencies, suppliers and vendors to ensure successful delivery and budget control.
- Develop and maintain project plans, event timelines, risk mitigation plans and run-of-show documentation.
- Provide onsite and virtual event support, ensuring smooth delivery and effective problem resolution.
- Identify opportunities to improve attendee, speaker and leadership experiences across all events.
- Support venue sourcing and future event planning activities.
Skills & Experience:
- Proven experience delivering complex corporate events across virtual, hybrid and in-person formats.
- Strong expertise in Microsoft Teams Town Hall and executive-level virtual event production.
- Excellent stakeholder management skills with experience supporting senior leadership audiences.
- Strong project management, organisational and operational planning capabilities.
- Experience managing agencies, suppliers and event budgets.
- Ability to manage multiple projects and deliver under tight deadlines.
- Proactive, solutions-focused approach with excellent attention to detail.
In return, we offer a comprehensive benefits plan to help you meet your health and wellness, financial and lifestyle needs:
- Flexible part-time working arrangement
- Hybrid working
- Competitive salary
- Opportunity to work with senior global stakeholders
- Collaborative and supportive team environment
- Exposure to high-profile global events and programmes
Please note, this is an urgent requirement and we are therefore ideally looking for candidates who are available to start immediately.
Due to a high volume of applicants, we are unable to respond to everyone. We will get in touch if you are successful in your application.
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Event Planning Lead in London employer: VMA Group
At VMA Group, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture in the heart of London. Our commitment to employee growth is evident through tailored development programmes and opportunities to engage with senior leadership, ensuring that every team member can make a meaningful impact in the UK advanced manufacturing sector. Join us to be part of a dynamic team where your strategic communications expertise will thrive and contribute to shaping the future of our industry.
