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- Tasks: Support planning and execution of tradeshows, events, and marketing logistics.
- Company: Join Vizrt, a leader in software-defined visual storytelling tools.
- Benefits: Enjoy health insurance, generous PTO, and professional development opportunities.
- Why this job: Gain hands-on experience in event coordination and work in a dynamic, supportive environment.
- Qualifications: Recent graduate in Marketing, Business, or Event Management with strong organizational skills.
- Other info: Training provided for marketing automation tools; perfect for those eager to learn.
The predicted salary is between 28800 - 43200 £ per year.
The Marketing & Events Coordinator is responsible for supporting the planning and execution of tradeshows, events, and marketing logistics. This entry-level role provides an excellent opportunity for a recent graduate to gain hands-on experience in event coordination, logistics management, and vendor relations. The ideal candidate is highly organized, detail-oriented, proactive, and able to work cross-functionally with internal teams and external vendors.
Job Summary:
The Marketing & Events Coordinator is responsible for supporting the planning and execution of tradeshows, events, and marketing logistics. This entry-level role provides an excellent opportunity for a recent graduate to gain hands-on experience in event coordination, logistics management, and vendor relations. The ideal candidate is highly organized, detail-oriented, proactive, and able to work cross-functionally with internal teams and external vendors.
Key Responsibilities:
- Tradeshow & Event Logistics:
- Create an internal tradeshow guide for attendees, providing them with all necessary event information.
- Act as the point of contact for hotel bookings and manage accommodation for staff attending tradeshows.
- Handle badge registration for staff participating in industry events.
- Help coordinate partner social hours and customer events at tradeshows.
- Manage shipping logistics, working closely with pre-sales teams and booth builders to ensure timely delivery of materials.
- Oversee branded merchandise orders to support marketing efforts at events.
- Keep track of all tradeshow deadlines and ensure management is updated on completion timelines.
- Help arrange social and team events when required.
- Administer partner loan requests, ensuring proper loan agreements are in place for borrowed equipment.
- Assist in masterclass organization, including catering orders and working with local office managers on cost management.
- Process purchase orders (POs) and invoices for new vendors, ensuring timely payments.
- Communicate with vendors, particularly in the US, to obtain and manage required finance documentation for new suppliers.
- Deal with other ad-hoc administration duties.
- Assist with contact list uploads, ensuring data is properly formatted and imported correctly into the system.
- Help clear sync errors and maintain database hygiene, working closely with the team to resolve any issues promptly.
- Provide general support for automation and database tasks, gaining experience with marketing automation processes.
Requirements:
- Recent graduate with a degree in Marketing, Business, Event Management, or a related field.
- Strong organizational and time management skills.
- Strong attention to detail, with a passion for accuracy and precision.
- Eagerness to learn and ability to work in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Familiarity with financial processes, including purchase orders and invoice tracking, preferred.
- Experience with event management tools is a plus.
- Basic understanding of marketing automation tools, such as Pardot, is a plus, but training will be provided.
Benefits:
Across Vizrt, we all work with our shared purpose in mind; to deliver more stories, better told. We offer a comprehensive benefits package that includes:
- Health Insurance: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
- Paid Time Off: Generous vacation days, sick leave, and holidays to ensure you have a work-life balance.
- Professional Development: Opportunities for ongoing training.
Join our team and take advantage of these benefits while working in a dynamic and supportive environment.
Recruitment Process:
- Recruiter Screening
- Interview Case
- Final Interview
Seniority Level: Entry level
Employment Type: Full-time
Job Function: Management and Manufacturing
Industries: Technology, Information and Internet
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Marketing & Events Coordinator employer: Vizrt
Contact Detail:
Vizrt Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Marketing & Events Coordinator
✨Tip Number 1
Familiarize yourself with event management tools and marketing automation processes. Even if you haven't used them before, showing a willingness to learn can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the marketing and events industry. Attend local events or join online groups to connect with people who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your organizational skills by creating a mock event plan or tradeshow guide. This will showcase your attention to detail and proactive approach, which are key qualities for this role.
✨Tip Number 4
Research StudySmarter and our recent events or marketing initiatives. Being knowledgeable about our company will help you stand out during interviews and show your genuine interest in the position.
We think you need these skills to ace Marketing & Events Coordinator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Marketing & Events Coordinator position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Highlight Relevant Experience: Even if you are a recent graduate, include any relevant internships, volunteer work, or projects that demonstrate your organizational skills, attention to detail, and ability to manage multiple tasks. Be specific about your contributions.
Craft a Strong Cover Letter: Write a personalized cover letter that showcases your enthusiasm for the role and the company. Mention why you are interested in event coordination and how your background aligns with the responsibilities outlined in the job description.
Proofread Your Application: Before submitting your application, carefully proofread your resume and cover letter. Check for any spelling or grammatical errors, and ensure that all information is accurate and well-organized.
How to prepare for a job interview at Vizrt
✨Show Your Organizational Skills
As a Marketing & Events Coordinator, being organized is key. Prepare examples from your past experiences where you successfully managed multiple tasks or events simultaneously. This will demonstrate your ability to handle the responsibilities of the role.
✨Familiarize Yourself with Event Logistics
Research common practices in event coordination and logistics management. Be ready to discuss how you would approach tasks like managing hotel bookings or coordinating vendor relations, as these are crucial aspects of the job.
✨Highlight Your Communication Skills
Excellent communication is essential for this role. Think of instances where you effectively communicated with team members or vendors. Be prepared to explain how you would handle communication in various scenarios during the interview.
✨Demonstrate Your Eagerness to Learn
Since this is an entry-level position, showing your willingness to learn and adapt is vital. Share your enthusiasm for gaining hands-on experience in marketing automation tools and event management processes, and express your readiness to take on new challenges.
