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- Tasks: Support the CEO and C-suite with scheduling, meetings, and document preparation.
- Company: Join a dynamic team in Birmingham, working closely with top executives.
- Benefits: Enjoy a hybrid work model and gain valuable experience in a corporate environment.
- Why this job: Perfect for organized individuals looking to make an impact in a fast-paced setting.
- Qualifications: Experience as an Executive Assistant or PA is essential; strong communication skills required.
- Other info: This is a 3-month contract with potential for growth.
The predicted salary is between 30000 - 42000 £ per year.
Role: Personal Assistant / Executive Assistant
Location: Birmingham (Hybrid)
Type: Contract (3 months initial)
Skills: PA, EA, Executive Assistant, Personal Assistant, Banking, Diary Management, Documents, Meetings
We are seeking a highly organised and proactive Personal Assistant / Executive Assistant to support our client\’s CEO and the wider C-suite. The ideal candidate will be a professional with a strong background in working as a Personal Assistant and capable of handling a variety of tasks with discretion and efficiency.
Key Responsibilities:
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Manage the CEO’s and C-suite executives\’ schedules, including meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organise and coordinate meetings, including agenda preparation and minute-taking.
- Assist with the preparation of reports and presentations.
- Act as a liaison between the CEO, C-suite, and internal/external stakeholders.
- Perform general administrative support as needed.
Qualifications:
- Proven experience as an Executive Assistant/PA
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to multitask and prioritise tasks effectively.
- High level of discretion and confidentiality.
If this sounds of interest then please don’t hesitate to send an up to date CV for immediate consideration.
Personal Assistant employer: Vivo Talent Solutions
Contact Detail:
Vivo Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the specific needs of a CEO and C-suite executives. Research common challenges they face and think about how your skills can help alleviate those pressures.
✨Tip Number 2
Highlight your experience in diary management and scheduling during any networking opportunities. Connect with professionals in similar roles to gain insights and tips that could set you apart.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office Suite by creating sample documents or presentations that showcase your skills. This will give you a practical edge when discussing your capabilities.
✨Tip Number 4
Prepare for potential interviews by practicing how to communicate your ability to handle confidential information discreetly. Be ready to share examples of how you've managed sensitive situations in the past.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant or Executive Assistant. Focus on relevant skills such as diary management, document preparation, and communication abilities that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed schedules and supported executives in previous roles.
Highlight Relevant Skills: In your application, emphasize your proficiency in Microsoft Office Suite and any other relevant software. Also, mention your ability to multitask and maintain confidentiality, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Vivo Talent Solutions
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage schedules and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules or managed multiple priorities in the past.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled sensitive information with discretion, highlighting your professionalism.
✨Familiarise Yourself with the Company
Research the company and its executives before the interview. Understanding their business model and recent developments will allow you to ask insightful questions and show your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected situations. Prepare scenarios where you had to think on your feet or adapt quickly to changes in plans.
