At a Glance
- Tasks: Manage office operations, handle calls, and support marketing efforts.
- Company: Vivo Clean, a family-run cleaning company in Ipswich.
- Benefits: Casual dress, on-site parking, and competitive pay.
- Other info: Must be comfortable with an office dog and work mornings.
- Why this job: Join a friendly team and make a difference in office efficiency.
- Qualifications: 2 years of office experience and strong admin skills required.
*Monday to Friday hours per week.*
Company Overview
Vivo Clean is a family-run cleaning company based in Ipswich, dedicated to providing exceptional commercial cleaning services. Our mission is to deliver quality and reliability while maintaining a strong commitment to customer satisfaction.
***Must be comfortable with an office dog and also be able to work mornings after 9am.***
Summary
We are seeking an Office Administrator to join our team in at our HQ in Ipswich. This pivotal role is essential for ensuring smooth office operations and supporting our mission of delivering outstanding cleaning services. The ideal candidate will be organized, detail-oriented, and proficient in various administrative tasks.
Responsibilities
- Manage daily office operations and administrative tasks.
- Social media / Marketing
- Answer inbound calls dealing with client and staff queries
- Maintain organised filing systems and documentation.
- Handle incoming calls and respond to inquiries with professionalism.
- Assist with scheduling appointments and coordinating meetings.
- Perform data entry tasks accurately and efficiently
- Collaborate with team members to enhance office efficiency.
- Qualifications
- Proven office experience with strong administrative skills.
- Excellent email writing proficiency - using Outlook
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills and attention to detail.
- Strong typing skills with accuracy in data entry.
- Good phone etiquette and communication abilities.
Job Type: Part-time
Pay: £13.00 per hour
Expected hours: 15 – 18 per week
Benefits:
- Casual dress
- On-site parking
Ability to commute/relocate:
- Ipswich IP3 9FJ: reliably commute or plan to relocate before starting work (required)
Experience:
- office administration: 2 years (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Part Time Office Administrator in Ipswich employer: Vivo Group Limited
Vivo Clean is an excellent employer that values its employees and fosters a supportive work environment in Ipswich. With a commitment to quality and reliability, we offer flexible part-time hours, a casual dress code, and the unique perk of working alongside our friendly office dog. Join us for meaningful employment where your contributions directly impact our mission of customer satisfaction and enjoy opportunities for personal growth within our family-run business.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Office Administrator in Ipswich
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Vivo Clean. Understand their mission and values, and think about how you can contribute to their goal of delivering quality cleaning services.
✨Tip Number 2
Practice your phone etiquette! Since you'll be handling inbound calls, it’s crucial to sound professional and friendly. Try role-playing with a friend to get comfortable with answering queries and managing client interactions.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed office tasks in the past. Whether it's maintaining filing systems or scheduling appointments, having concrete examples will impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Part Time Office Administrator in Ipswich
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your organisational skills and attention to detail. We want to see how you manage tasks and keep things running smoothly, just like we do at StudySmarter!
Be Professional in Communication:Since you'll be handling calls and emails, make sure to showcase your excellent communication skills. Use clear and professional language in your written application to reflect how you'd interact with clients and team members.
Tailor Your CV and Cover Letter:Don’t just send a generic CV! Tailor your application to the Office Administrator role by emphasising relevant experience and skills. We love seeing candidates who take the time to connect their background to what we’re looking for.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Vivo Group Limited
✨Know the Company
Before your interview, take some time to research Vivo Clean. Understand their mission and values, especially their commitment to customer satisfaction. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Show Off Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you've successfully managed office operations or improved efficiency. This will demonstrate your capability to handle the responsibilities of the role.
✨Practice Your Communication Skills
Since you'll be dealing with client and staff queries, practice answering common phone inquiries and writing professional emails. This will help you feel more confident during the interview and showcase your strong communication abilities.
✨Be Ready for the Office Dog
Vivo Clean has an office dog, so be prepared to discuss your comfort level with pets in the workplace. Showing that you're open and adaptable can make a great impression on the team!
