At a Glance
- Tasks: Support vital accommodation services with essential administrative tasks and effective communication.
- Company: VIVO, a leader in facilities management for the UK military.
- Benefits: Competitive salary, supportive work culture, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace with a commitment to employee well-being.
- Why this job: Join a caring team and make a real difference in supporting military families.
- Qualifications: Strong organisational skills and experience in administration; Microsoft Office proficiency is a plus.
The predicted salary is between 28051 - 28051 £ per year.
Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners, combining experience and innovation.
What we do We put our customers and families first, ensuring reactive repairs and major projects are completed safely and on time. Our core values—open, caring, agile, and collaborative—guide everything we do.
Contract: Full time, Permanent 100% office based, Larkhill 40 hours per week, Monday to Friday (8:00 AM to 4:30 PM) Salary: £28,051.32
Job Overview We are looking for a proactive and detail‑oriented Administrator to join our Operations team, supporting the delivery of vital accommodation services within a designated area.
About the Role Reporting to the Area Manager and based within the Area Office, you will provide essential administrative support to operational teams responsible for delivering accommodation services. Your skills in staying organised, communicating effectively, and managing multiple priorities will help ensure contractual commitments are delivered efficiently and to the highest standards.
Responsibilities:
- Arrange appointments and schedule planned preventive maintenance orders.
- Mitigate issues arising with access to military family properties and raise remedials.
- Support training administration and maintain accurate records.
- Ensure electronic and paper‑based filing systems are up to date and compliant with company policies.
- Support Quality Assurance, Health & Safety, Security, Fraud Prevention, and Sustainability initiatives, including maintaining compliance documentation and audit requirements.
- Assist operational teams with ordering activities through company systems and identify opportunities for efficiency and continuous improvement.
- Build positive working relationships with colleagues, Defence Infrastructure Organisation representatives, local customer representatives, supply chain partners, and direct operatives, responding professionally to requests for information and customer enquiries.
Qualifications:
- Experience in an administrative position with strong organisational skills and the ability to manage competing priorities.
- Proficiency in Microsoft Office applications, particularly Word and Excel.
- Experience with Maximo or CAFM systems and accredited Microsoft Office training is advantageous.
- Initiative, pride in delivering high‑quality work, and the ability to remain focused in a changing environment.
- Strong communication skills and a commitment to supporting a positive and safe workplace culture.
EEO Statement We are committed to building a diverse and inclusive organisation that supports the needs of all. We encourage applications from a diverse candidate pool and will make reasonable adjustments throughout the recruitment process. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Administrator | Larkhill in Salisbury employer: VIVO Defence
VIVO is an exceptional employer that prioritises the well-being of its employees while delivering vital services to the UK military. With a strong commitment to open communication, collaboration, and employee growth, VIVO fosters a supportive work culture where your contributions are valued. Located in Larkhill, this role offers a stable full-time position with opportunities for professional development, ensuring you can thrive in a meaningful and rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator | Larkhill in Salisbury
✨Tip Number 1
Network like a pro! Reach out to current or former employees at VIVO on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching VIVO's core values—open, caring, agile, and collaborative. Think of examples from your past experiences that showcase how you embody these values. It'll show you're a great fit!
✨Tip Number 3
Practice your communication skills! Since the role involves liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at VIVO.
We think you need these skills to ace Administrator | Larkhill in Salisbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Administrator role. Highlight your organisational skills and any relevant administrative experience to show us you’re the right fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you want to join VIVO and how your values align with ours. Be sure to mention your proactive approach and commitment to quality work!
Showcase Your Tech Skills:Since proficiency in Microsoft Office is key, don’t forget to mention your experience with Word and Excel. If you’ve worked with Maximo or CAFM systems, give us the details!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at VIVO Defence
✨Know the Company Inside Out
Before your interview, take some time to research VIVO and its core values—open, caring, agile, and collaborative. Understanding their mission and how they support the UK military will help you align your answers with what they value most.
✨Showcase Your Organisational Skills
As an Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple priorities or improved efficiency. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Brush Up on Microsoft Office and CAFM Systems
Since proficiency in Microsoft Office and familiarity with systems like Maximo or CAFM are advantageous, make sure you can discuss your experience with these tools confidently. Consider bringing up specific projects where you used these applications to achieve results.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of scenarios where you had to mitigate issues or support a team during a challenging situation, and be ready to share how you handled them.
