Administrator | Duke of Gloucester Barracks

Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract Full Time, Permanent

Location Duke of Gloucester Barracks, GL7 5RD

Working Hours 37.5 hours per week, Monday to Friday

The Role As Administrator, you will provide comprehensive administrative support, ensuring that daily activities are coordinated seamlessly and professionally. You will be raising job packs, issuing job packs, booking contractors, arranging escorts, raising purchase orders among other administrative activities. This includes scanning and printing materials as required and responding promptly and courteously to digital and telephone queries. You will prepare reports as directed by management and produce accurate meeting minutes, agendas, and action logs to ensure clear communication and accountability. A key part of the role involves managing electronic and hard‑copy filing systems in line with Quality Management Systems, maintaining high standards of organisation and compliance. In addition, you will provide administrative support to other departments when required and play an active role in promoting a culture of excellent customer service aligned with company objectives and values. You will also plan, organise, and coordinate internal and external meetings, events, and accommodation arrangements as requested.

What We're Looking For We are seeking a candidate with previous admin experience, preferably with a background in facilities management. You will have a good working knowledge of Microsoft Office applications and hold a full UK driving licence as this site is not accessible by public transport. You must be able to pass SC Clearance to be eligible for this role. Strong organisational skills, attention to detail, and the ability to manage multiple priorities are essential. You should be confident communicating with stakeholders at all levels, professional in your approach, and proactive in identifying solutions. A positive attitude and a commitment to supporting team success are key.

Why Join Us? This is an opportunity to be part of a collaborative and supportive Operations team where your contribution will be visible and valued. You will gain exposure across multiple departments and stakeholders while continuing to develop your administrative expertise within a professional environment. If you are ready to bring energy, efficiency, and excellence to a vital support role, we encourage you to apply. Your next opportunity starts here.

We Offer Up to 6% contributory pension scheme, 25 Days annual leave plus bank holidays, Volunteer leave, One paid professional subscription, Life Assurance Policy.

EEO Statement VIVO is committed to building a diverse and inclusive organisation that supports the needs of all. We will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are proud to be a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.