At a Glance
- Tasks: Coordinate contractors and manage compliance activities to ensure safety and efficiency.
- Company: Join VIVO Defence, a dynamic joint venture focused on UK military support.
- Benefits: Competitive salary, career development opportunities, and a supportive work environment.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Make a real impact in a high-profile Defence role while developing your skills.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 27000 - 32000 £ per year.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Location: DSTL Porton Down
Contract: Full Time, Permanent
Working Hours: 37.5 hours per week
Salary: £27,000-£32,000
Are you an organised and proactive professional with experience coordinating contractors, managing compliance activities and maintaining accurate records? Do you have excellent communication skills and enjoy working with a wide range of stakeholders to make sure work is delivered safely, efficiently and to the required standards? If so, this could be an exciting opportunity to join VIVO Defence as an Assurance Coordinator at DSTL Porton Down.
As an Assurance Coordinator, you will support the delivery of a robust assurance and compliance framework, helping to ensure contractual obligations, statutory requirements and internal standards are consistently met, monitored and evidenced. You will work closely with technical compliance leads, operational teams, contractors and key customer stakeholders to coordinate assurance activities and ensure important actions are followed through to completion.
A key part of the role will involve coordinating inspections, certifications, audit findings and compliance documentation, ensuring remedial actions are accurately recorded, tracked and closed within the required timescales. You will maintain detailed assurance and compliance records across CAFM and other business systems, ensuring information is accurate, up to date and readily auditable. You will also coordinate contractor activities, including arranging maintenance and construction works, agreeing access requirements and liaising with building custodians and stakeholders to ensure works are delivered smoothly.
Your ability to build positive working relationships and communicate effectively will be essential as you interact with specialist suppliers, operational teams, Facilities Managers, Built Estate Managers, Senior Authorised Persons and the Dstl customer. The role will also provide support for internal and external audits, JSP 375 Safe Systems of Work, technical documentation and Common Data Environment requirements. You will help identify compliance risks, trends and opportunities for improvement, supporting corrective and preventative actions and helping to drive continuous improvement across the service.
This is a fantastic opportunity for someone who enjoys taking ownership, solving problems and making sure the detail is right. Your work will directly contribute to maintaining a safe, compliant and well-managed environment for building users and the customer.
What You'll Bring
- Previous administration experience within a busy, customer-focused environment would be highly beneficial.
- Strong customer-facing and stakeholder management skills are essential.
- You’ll have a good understanding of relevant Health & Safety requirements, including COSHH and RIDDOR.
- An SMTS qualification is required, or you’ll need to be willing to work towards one.
- Experience working with mechanical or electrical assets in a commercial or industrial environment would be advantageous.
Due to the nature of the site, applicants must be UK Nationals, aged 18 or over, and able to obtain and retain SC clearance.
At VIVO, we are committed to developing our people and providing opportunities to build a long-term career. In this role, you will be encouraged and supported to work towards professional memberships and additional qualifications, helping you develop your expertise and enhance your professional status.
If you are ready to take the next step in your career and play a key role in assurance and compliance at DSTL Porton Down, we would love to hear from you.
We are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
Assurance Coordinator | Porton Down in Salisbury employer: VIVO Defence Services
VIVO Defence Services is an exceptional employer, offering a dynamic work environment where apprentices can thrive while gaining hands-on experience in Facilities Management. With a strong focus on employee growth, the company provides opportunities for further education and professional development, alongside attractive benefits such as a company car, pension scheme, and generous annual leave. Working at VIVO not only allows you to contribute to meaningful projects across the southeast and southwest regions but also fosters a supportive culture that values innovation and teamwork.
