At a Glance
- Tasks: Coordinate small refurbishment and maintenance projects, ensuring timely delivery and high standards.
- Company: Join VIVO, a dynamic team supporting the UK military with innovative facilities management.
- Benefits: Enjoy competitive salary, generous leave, pension scheme, and employee discounts.
- Other info: Diverse and inclusive workplace with opportunities for career growth and flexible working.
- Why this job: Make a real difference for those who serve our nation while developing your project coordination skills.
- Qualifications: Experience in administration or project coordination, strong Microsoft 365 skills, and excellent communication.
The predicted salary is between 30000 - 35000 £ per year.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract: Full Time, 8 months fixed term contract
Location: 100% office based in Portsmouth, PO1 2NS; Portsmouth, Hampshire, GB, PO2 9PJ
Working Hours: 40 hours per week, Monday to Friday
Salary: £30,000-£35,000 per year dependent on experience
VIVO Defence Services – a joint venture between Serco and Engie – has been awarded a 7-year contract to deliver repairs, maintenance, and refurbishment projects across 27,000 homes in the South of England. We’re now looking for a Small Works Coordinator to join our growing team and help deliver essential accommodation services for those who serve our nation.
About The Role: Reporting to the variety of managers within the business, as a Small Works Coordinator, you will ensure smaller refurbishment and maintenance projects are delivered smoothly, on time, and to the highest standards. You will coordinate resources and liaise with contractors, clients, and internal teams, while also raising purchase orders, managing invoices, and keeping project trackers up to date. Clear communication will be a key part of your role, as you provide progress updates and reports to stakeholders. You will also be expected to solve problems as they arise, ensuring deadlines are achieved without compromise, and to contribute to a culture of collaboration, fairness, and pride across the team.
What We’re Looking For: We are looking for someone who is highly organised, confident in managing multiple priorities, and able to work effectively under pressure. You should have experience using Microsoft 365 and be familiar with CAFM or other project management systems. Strong communication skills are essential, as you will need to build positive relationships with colleagues and contractors. Resilience, adaptability, and the ability to find practical solutions are also key to success in this role. To be successful, you will need previous experience in an administrative or project coordination role, along with a strong working knowledge of Microsoft 365. Experience with CAFM systems is essential. It would be an advantage if you have a background in housing or accommodation services, or if you have ex-military experience or familiarity with MOD estates.
We offer:
- Up to 6% contributory pension scheme
- 25 Days annual leave plus bank holidays
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Small Works Coordinator | Portsmouth (8 Months FTC) employer: VIVO Defence Services
VIVO Defence Services is an exceptional employer, offering a dynamic work environment where apprentices can thrive while gaining hands-on experience in Facilities Management. With a strong focus on employee growth, the company provides opportunities for further education and professional development, alongside attractive benefits such as a company car, pension scheme, and generous annual leave. Working at VIVO not only allows you to contribute to meaningful projects across the southeast and southwest regions but also fosters a supportive culture that values innovation and teamwork.
