At a Glance
- Tasks: Coordinate contractor management and ensure safety compliance for projects.
- Company: VIVO Defence Services, a leader in facilities management for the UK military.
- Benefits: 25 days annual leave, life assurance, and a matched pension contribution.
- Other info: Flexible working options and commitment to diversity and inclusion.
- Why this job: Play a vital role in ensuring safety and efficiency on important projects.
- Qualifications: Strong organisational skills and experience in regulated environments preferred.
The predicted salary is between 27000 - 27000 £ per year.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Location: DSTL, Salisbury, on site role Permanent, Full Time Salary: £27,000
We are looking for a proactive and safety-focused Permit Control Coordinator to play a key role in the safe and efficient delivery of works across the Dstl Estate. Acting as the central point of control for contractor management and the permit-to-work process, you will ensure that all contractors, suppliers and project teams meet the required standards before work begins on site.
Working closely with Project Managers, Health & Safety teams, site personnel and contractors, you will coordinate the end-to-end permit process, ensuring all required documentation, certifications, training records and approvals are in place. You will review contractor submissions, verify compliance with site procedures and statutory requirements, and provide final assurance that all necessary checks have been completed before permits are authorised.
As the main point of contact for contractor access and permit queries, you will help ensure projects can commence safely and without unnecessary delays. You will maintain accurate records of permits, approvals and contractor documentation, oversee contractor sign-in and sign-out processes, and manage work control forms in line with site safety requirements. You will also support the supervision of permit administration activities, monitor compliance, and elevate any safety concerns or documentation issues where necessary.
This role is critical to maintaining strong safety governance across the contract, helping to reduce operational risk while supporting the successful delivery of maintenance, compliance and project activities. Alongside permit coordination responsibilities, you will assist with scheduling appointments, responding to contractor and stakeholder enquiries, and producing reports and documentation to support operational performance and compliance reporting.
You will be highly organised, detail-oriented and confident working in a fast-paced operational environment where safety and compliance are paramount. You will have excellent administrative and coordination skills, with the ability to manage multiple priorities while maintaining accuracy and attention to detail. A strong communicator, you will be comfortable engaging with contractors, project teams and senior stakeholders, and capable of challenging non-compliance where required.
You will be proactive, solution-focused and committed to maintaining the highest standards of safety and governance. You will be confident using administrative systems and managing documentation, with experience of coordinating processes, maintaining records and ensuring procedures are followed consistently. Experience within facilities management, construction, engineering, defence, or other regulated environments would be advantageous.
Due to the nature of the contract, you must be able to obtain Security Clearance (SC) and be a UK National.
What We Offer:
- 25 days annual leave
- Life assurance 1x annual salary
- 6% employee matched pension contribution
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Permit Control Coordinator employer: VIVO Defence Services
VIVO Defence Services is an exceptional employer, offering a supportive and inclusive work culture that prioritises the well-being of its employees. With a strong commitment to safety and compliance, the role of Permit Control Coordinator provides opportunities for professional growth within a dynamic environment, alongside competitive benefits such as 25 days annual leave and a matched pension contribution. Located in Salisbury, this position allows you to contribute meaningfully to the UK's military facilities management while enjoying a collaborative atmosphere that values open communication and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Permit Control Coordinator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like VIVO Defence Services, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Permit Control Coordinator at VIVO Defence Services.
We think you need these skills to ace Permit Control Coordinator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at VIVO Defence Services
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
