At a Glance
- Tasks: Coordinate and support vital infrastructure projects for the UK Defence estate.
- Company: Join VIVO, a leader in facilities management for the UK military.
- Benefits: Enjoy 25 days annual leave, pension scheme, and employee discounts.
- Other info: Exciting career growth opportunities in a supportive environment.
- Why this job: Be part of a dynamic team making a real impact in defence projects.
- Qualifications: Previous administration experience and strong Microsoft Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
Job Req ID: 309562
Posting Start Date: 20 May 2026
Location: Ilchester, Somerset, GB, BA22 8HT
Contract Type: Full Time
Who We Are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What We Do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract: Full Time, Permanent
Location: RNAS Yeovilton, Somerset, BA22 8HT
Working Hours: 37.5 Hours Per Week, Monday to Friday (8:00AM – 4:00PM)
About The Role
Working closely with the Area Manager, Service Managers, contractors, and MOD stakeholders, you’ll coordinate and support the delivery of Additional Works projects valued up to £100k. You’ll be at the heart of operations — managing project tracking, coordinating communications, maintaining key systems and documentation, and ensuring projects move smoothly from allocation through to completion. A large part of the role will focus on managing and closing down work orders, maintaining the Southwest Project Tracker, and raising SONs through CAFM systems. You’ll regularly liaise with stakeholders and clients, support project meetings through minute taking and action tracking, and respond to a high volume of queries and project chasers daily. This is a busy and dynamic environment where priorities can change quickly, so the ability to stay organised, flexible, and use your own initiative is essential. You’ll need to be comfortable working across multiple systems and confident using Microsoft Office applications, particularly Excel, alongside CAFM systems and other IT platforms. You’ll work alongside a supportive administration team and wider operational colleagues. The role is primarily site-based at RNAS Yeovilton, although there may be travel required depending on business needs.
What We’re Looking For
We’re seeking someone who thrives in a busy environment and enjoys balancing multiple priorities while delivering excellent customer service. You’ll ideally be educated to NVQ Level 2 standard or have equivalent practical experience, with previous administration experience essential. Experience within Facilities Management or operational support environments would be highly desirable. You should possess strong Microsoft Office skills, particularly Excel, with it being desirable to have experience using CAFM systems. Confidence with IT systems and learning new processes is important, as is the ability to communicate professionally with internal teams, clients, contractors, and stakeholders at all levels. The ideal candidate will be calm under pressure, highly organised, adaptable, and proactive, with excellent problem‑solving and prioritisation skills. A full UK driving licence is essential. Due to the nature of the role, successful candidates will also be required to achieve BPSS security clearance.
Why Join Us
You’ll be joining a business with ambitious growth plans and a strong presence in the UK Defence sector. The Southwest operation is expected to grow significantly over the coming years, creating exciting opportunities for career progression and development. This role offers exposure to large‑scale infrastructure and facilities projects within a collaborative and supportive team environment where your contribution genuinely matters.
We offer:
- Up to 6% contributory pension scheme
- 25 Days annual leave
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Administrator | RNAS Yeovilton in Ilchester employer: VIVO Defence Services
VIVO Defence Services is an exceptional employer, offering a dynamic and supportive work environment at RNAS Yeovilton, where you can play a crucial role in delivering vital infrastructure projects for the UK military. With a strong focus on employee growth, we provide opportunities for career progression, a contributory pension scheme, generous annual leave, and a commitment to diversity and inclusion, ensuring that every team member's contribution is valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator | RNAS Yeovilton in Ilchester
✨Tip Number 1
Get to know the company! Research VIVO and understand their core values. When you show that you align with their mission of putting customers first, it’ll make a great impression during your interview.
✨Tip Number 2
Practice your communication skills. Since you'll be liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try role-playing common interview questions with a friend to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed multiple priorities in the past. This will demonstrate your ability to thrive in a busy environment, just like the one at RNAS Yeovilton.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrator | RNAS Yeovilton in Ilchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the job description. Highlight your administration experience and any relevant facilities management roles to show us you’re the right fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re passionate about this role. Share specific examples of how you've managed multiple priorities in a busy environment, and don’t forget to mention your strong Microsoft Office skills!
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make it easy for us to see your qualifications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at VIVO Defence Services
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role at RNAS Yeovilton. Familiarise yourself with the key responsibilities, such as managing project tracking and liaising with stakeholders. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you stay organised in a busy environment and how you handle changing priorities.
✨Demonstrate IT Proficiency
As the job involves using Microsoft Office, particularly Excel, and CAFM systems, brush up on your skills before the interview. You might be asked about your experience with these tools, so be prepared to share specific examples of how you've used them effectively in previous roles.
✨Emphasise Your Customer Service Mindset
VIVO places a strong emphasis on customer service, so think of instances where you've gone above and beyond for clients or stakeholders. Highlight your ability to communicate professionally and maintain positive relationships, as this will resonate well with the interviewers.
