At a Glance
- Tasks: Provide essential admin support and ensure smooth operations at Duke of Gloucester Barracks.
- Company: Join VIVO, a leader in facilities management for the UK military.
- Benefits: Enjoy 25 days annual leave, pension scheme, and volunteer leave.
- Other info: Flexible working arrangements available in a collaborative environment.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 25000 - 30000 € per year.
Location: Duke of Gloucester Barracks, GL7 5RD
Contract Type: Full Time, Permanent
Working Hours: 37.5 hours per week, Monday to Friday
Opportunity
Be the Organised Force Behind Operational Excellence
Are you a proactive, detail-driven professional who thrives on keeping things running smoothly? Do you take pride in being the reliable, calm presence that makes everything happen behind the scenes? We’re looking for an enthusiastic Administrator to join our team at Duke of Gloucester Barracks. This is more than just an administrative role — it’s an opportunity to play a pivotal part in supporting service delivery, driving efficiency, and helping us meet our commitments with professionalism and precision. If you’re highly organized, confident communicating with a wide range of stakeholders, and motivated by making a tangible impact every day, we want to hear from you.
Responsibilities
- Provide comprehensive administrative support, ensuring daily activities are coordinated seamlessly and professionally.
- Raise, issue and manage job packs, book contractors, arrange escorts, and raise purchase orders.
- Handle scanning, printing, and respond promptly and courteously to digital and telephone queries.
- Prepare reports as directed, produce accurate meeting minutes, agendas, and action logs.
- Manage electronic and hard‑copy filing systems in line with Quality Management Systems.
- Provide administrative support to other departments when required.
- Promote a culture of excellent customer service aligned with company objectives and values.
- Plan, organise and coordinate internal and external meetings, events, and accommodation arrangements.
Qualifications
- Previous admin experience, preferably with a background in facilities management.
- Good working knowledge of Microsoft Office applications.
- Full UK driving licence (site not accessible by public transport).
- Must be able to pass SC Clearance.
- Strong organisational skills and attention to detail.
- Ability to manage multiple priorities and identify solutions proactively.
- Confidence communicating with stakeholders at all levels.
- Professional approach, positive attitude, and commitment to team success.
Why Join Us?
To be part of a collaborative and supportive Operations team where your contribution will be visible and valued. Gain exposure across multiple departments and stakeholders while continuing to develop your administrative expertise in a professional environment.
Benefits
- Up to 6% contributory pension scheme
- 25 days annual leave plus bank holidays
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
EEO Statement
VIVO is committed to building a diverse and inclusive organisation. Reasonable adjustments will be made throughout the recruitment process. We encourage applications from a diverse candidate pool. We are a Disability Confident Leader and will give disabled applicants a fair opportunity. Flexibility and flexible working arrangements are available and we operate a hybrid work structure in many business areas.
Administrator | Duke of Gloucester Barracks employer: VIVO Defence Services
VIVO is an exceptional employer located at the Duke of Gloucester Barracks in Cirencester, offering a collaborative and supportive work environment where your contributions are recognised and valued. With a strong focus on employee growth, you will have the opportunity to enhance your administrative skills while working alongside diverse teams dedicated to delivering outstanding service to the UK military and its partners. Enjoy a range of benefits including a contributory pension scheme, generous annual leave, and flexible working arrangements that promote a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator | Duke of Gloucester Barracks
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to VIVO or the military sector. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by researching VIVO's core values: open, caring, agile, and collaborative. Think of examples from your past experiences that showcase how you embody these values — it’ll make you stand out!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your thoughts clearly and boost your confidence when it’s time to shine in front of the real interview panel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Duke of Gloucester Barracks.
We think you need these skills to ace Administrator | Duke of Gloucester Barracks
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Administrator role. Highlight your previous admin experience, especially in facilities management, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Duke of Gloucester Barracks. Mention how your proactive approach aligns with our core values of being open, caring, agile, and collaborative.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your communication skills in your application. Whether it’s through your CV or cover letter, let us see how you can effectively engage with different people.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company!
How to prepare for a job interview at VIVO Defence Services
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like managing job packs and coordinating meetings. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly and efficiently, as this is crucial for the team at Duke of Gloucester Barracks.
✨Communicate Confidently
You’ll need to interact with various stakeholders, so practice your communication skills. Think about how you can convey information clearly and professionally. During the interview, be sure to listen actively and respond thoughtfully to any questions they ask.
✨Emphasise Customer Service
VIVO values excellent customer service, so be prepared to talk about how you’ve promoted a customer-first approach in your previous roles. Share specific examples of how you’ve handled queries or resolved issues, showcasing your commitment to providing top-notch support.
