At a Glance
- Tasks: Support operational teams by managing administrative tasks and ensuring smooth operations.
- Company: Join VIVO, a leader in facilities management for the UK military.
- Benefits: Full-time role with a supportive team and flexible working options.
- Other info: Diverse and inclusive workplace committed to your growth.
- Why this job: Make a real impact every day while building strong relationships.
- Qualifications: Previous admin experience and excellent Microsoft Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
Contract: Full Time, Permanent
Location: Covering Carver Barracks & Bassingbourn Barracks, Cambridgeshire
Working Hours: 37.5 hours per week, Monday to Friday, 8:00am – 4:30pm
Role Overview: Are you an organised, proactive administrator looking for a varied role where you can make a real impact every day? Do you enjoy supporting busy operational teams, building strong relationships with customers and contractors, and ensuring everything runs smoothly behind the scenes? We are looking for an enthusiastic Administrator to support the delivery of facilities management services across our Carver and Bassingbourn sites.
Key Responsibilities:
- Raising and closing work orders, creating and issuing job packs, raising purchase orders, maintaining spreadsheets and producing reports to support operational performance.
- Managing stationery orders, printing, scanning, filing and maintaining accurate records, ensuring documentation is always up to date and compliant.
- Organising and supporting weekly and monthly management meetings, preparing agendas and taking accurate minutes, tracking actions to help ensure successful delivery of key objectives.
- Welcoming contractors, DIO representatives and other visitors to site, communicating effectively with a wide range of stakeholders and providing a professional first point of contact.
- Using Maximo or a similar Computer‑Aided Facilities Management (CAFM) system to support the administration of maintenance activities and keep operational systems up to date.
Qualifications & Experience:
- Previous administration experience, ideally gained within facilities management, property, engineering or another operational environment.
- Highly organised, able to prioritise a varied workload and comfortable working independently while supporting a busy team.
- Excellent Microsoft Office skills, particularly in Excel and Word, and enjoy working with data, reports and spreadsheets.
- Strong attention to detail and the ability to communicate professionally with colleagues, customers, contractors and clients at all levels.
- Positive, proactive attitude, enjoy building strong working relationships and take pride in delivering outstanding administrative support.
- A full UK driving licence and own vehicle are required due to the location of the sites.
- Must be able to obtain BPSS (Baseline Personnel Security Standard) Clearance before starting employment.
Additional Information: As the dedicated administrator for two key sites, you will enjoy a varied role with plenty of responsibility, working closely with operational managers, contractors and clients to help deliver high‑quality facilities management services. We are committed to building a diverse and inclusive organisation that supports the needs of all. We encourage applications from a diverse candidate pool and will make reasonable adjustments throughout the recruitment process. We are proudly a Disability Confident Leader; disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Why Join Us? This is an excellent opportunity to join a supportive and collaborative team where your contribution will genuinely make a difference. We are open to discussions around flexibility and operate a hybrid work structure in many of our business areas.
How to Apply: Apply today and help keep our operations running smoothly.
Administrator | Carver & Bassingbourn Barracks employer: VIVO Defence Services
VIVO Defence Services is an exceptional employer, offering a dynamic work environment where apprentices can thrive while gaining hands-on experience in Facilities Management. With a strong focus on employee growth, the company provides opportunities for further education and professional development, alongside attractive benefits such as a company car, pension scheme, and generous annual leave. Working at VIVO not only allows you to contribute to meaningful projects across the southeast and southwest regions but also fosters a supportive culture that values innovation and teamwork.
