UK Admin Logistics Assistant

Overview

We are excited to offer an opportunity for a UK Admin Logistics Assistant role to join our Logistics team on a full-time basis for 12 months. This role will be based in our Elcho office in Battersea.

About Vivienne Westwood

Vivienne Westwood is one of the most iconic British fashion brands, renowned for its heritage, innovative design, and commitment to culture and activism. We care deeply about our people and the environment, and our core values – Gaia, Quality not Quantity, Activism, Culture & Heritage – guide us daily. If you share our passion for creativity, sustainability, and innovation, we’d love to hear from you.

Responsibilities

• Manage all inbound deliveries to Elcho Street, ensuring timely notification to the appropriate departments or individuals.
• Coordinate all outbound shipments from Elcho Street across various departments, ensuring accurate documentation and timely dispatch.
• Maintain accurate records of all stock movements to and from Elcho Street using the SAP virtual warehouse system.
• Handle high-value or sensitive shipments for Couture and Davies Street clients, ensuring discretion and precision when required.
• Track shipments and retrieve Proof of Delivery (POD) documents, proactively resolving any issues or delays with carriers.
• Support the UK Project Logistics Supervisor in planning and executing logistics for events, exhibitions, and trunk shows.
• Assist in verifying the weekly deferment statement against import documentation, identifying discrepancies, and liaising with DHL/FedEx to resolve errors.
• Provide ad hoc support to the Logistics team and wider business as required.
• Participate in weekly departmental meetings to align on priorities and share updates.
• Oversee the loading bay area, maintaining cleanliness and ensuring proper recycling practices are followed.
• Any other ad hoc tasks required.

Note: This is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role.

Qualifications

• Proficiency in SAP or similar warehouse management systems.
• Competent skills in Microsoft Office, specifically Excel.
• Understanding of customs and import/export procedures and documentation.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy in data entry and documentation.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving mindset with a proactive approach to resolving shipment or delivery issues.
• Commitment to maintaining a clean and safe working environment.

Benefits

• Staff discounts
• Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
• Perkbox Discounts and Wellness Hub
• Cycle to work scheme
• Generous annual leave allowance
• Pension Scheme
• Training and hands-on experience
• Opportunities to build new skills and gain valuable industry knowledge

Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out.

Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws.

Details

• Seniority level: Not Applicable
• Employment type: Contract
• Job function: Management and Manufacturing
• Industries: Retail Luxury Goods and Jewelry

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