At a Glance
- Tasks: Support PMO processes, manage budgets, and ensure excellent project delivery.
- Company: VIVID offers a vibrant, inclusive culture focused on innovation.
- Benefits: 26 days holiday, productivity bonuses, private medical insurance, and flexible working.
- Other info: Flexible home and office working with potential for contract extension.
- Why this job: Join an exciting transformation journey and make a real impact in project management.
- Qualifications: GCSEs in English and Maths; PRINCE2 qualification preferred.
The predicted salary is between 30000 - 40000 £ per year.
We’re VIVID! We offer a vibrant, friendly, inclusive culture that supports and develops the best people! We’re investing in leading technologies to support our customer engagement strategy, create improved working for our staff, and deploy innovative solutions to improve the way our customers manage their homes. We are at the beginning of this exciting journey, initially focusing on CRM but extending to cover all core business process areas.
We are looking for a proactive Junior PMO Coordinator to support our Programme, Finance and IT teams, ensuring accurate reporting, strong governance, and excellent project delivery across the department. This is a part-time, 6-month fixed term position working 24 hours per week, with the flexibility of home and office working. There is also potential for the contract to be extended beyond the initial term.
Want to know what we can offer?
- 26 days holiday (plus bank holidays), with the opportunity to buy or sell annual leave
- A productivity-related bonus scheme to enhance your take-home
- A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
- Life assurance paid at x 3 annual salary
- Private medical insurance
- Health care cash plan called Medicash
- Enhanced pay for maternity, paternity, adoption and shared parental leave
- Access to counselling, legal and financial information
- Electric car scheme
- Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes
Here’s the facts about the role:
As Junior PMO Coordinator, you’ll provide support in running PMO processes, covering programme and project establishment, ongoing management, budget management, meeting management, quality assurance, and project closure, as well as more generally for the Technology Group contract and finance management.
You’ll take ownership of budget and financial coordination, ensuring accurate and timely tracking of both Capex and IT maintenance budgets. You’ll work closely with Finance and Programme teams to review and reconcile monthly reports, update Smartsheet actuals and forecasts, and investigate any discrepancies promptly. You will also be responsible for raising purchase orders to the correct budget codes, processing invoices within agreed timescales, and following up on variances with suppliers and the accounting team to keep financial records accurate and aligned.
You’ll also provide essential contract and procurement support, managing the full lifecycle of new contracts from processing through to signatures. This includes maintaining accurate records in Procontract, supporting the management of licences, services and renewals, and ensuring all supplier-related updates are completed on time. A key part of this responsibility is monitoring renewal invoices, challenging anomalies, and ensuring payments are made promptly so that contracts remain active and compliant.
We’re looking for someone who brings a great blend of skills, experience and enthusiasm. You’ll have GCSEs in English and Maths, and ideally a PRINCE2 qualification. Experience supporting projects and an understanding of project management approaches will help you thrive in this role. Experience in the housing sector is a bonus, but not essential.
You’ll be confident using Microsoft tools such as Word, Excel, Outlook, PowerPoint and MS Project, and you’ll enjoy working in a structured, calm and logical way. Excellent organisational skills are important, along with administration and documentation abilities. If you love keeping things running smoothly and supporting teams to deliver great work, you’ll be a great fit.
For a closer look at what success in this role looks like, explore the attached Job Description and Person Specification.
Junior PMO Coordinator - 24 hours (6 month FTC) in Portsmouth employer: Vivid
At VIVID, we pride ourselves on fostering a vibrant and inclusive work culture that prioritises employee development and well-being. With flexible working arrangements, generous benefits including 26 days of holiday, a contributory pension scheme, and extensive training opportunities, we empower our team members to thrive in their roles while contributing to meaningful projects that enhance customer engagement. Join us in this exciting journey as we transform the way our customers manage their homes, all within a supportive and innovative environment.
StudySmarter Expert Advice🤫
We think this is how you could land Junior PMO Coordinator - 24 hours (6 month FTC) in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your field on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you fit into their vibrant environment, so think about how your skills align with their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. The more you rehearse, the more natural you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team!
We think you need these skills to ace Junior PMO Coordinator - 24 hours (6 month FTC) in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Junior PMO Coordinator role. Highlight any project management experience and your proficiency with Microsoft tools, as these are key for us.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're excited about this position and how you can contribute to our vibrant culture. Be genuine and let your enthusiasm shine through!
Showcase Your Organisational Skills:Since this role requires excellent organisational abilities, consider including examples of how you've successfully managed projects or tasks in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. This way, we can easily track your application and get back to you quicker. We can't wait to hear from you!
How to prepare for a job interview at Vivid
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Junior PMO Coordinator role. Familiarise yourself with the key responsibilities like budget management and project delivery. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything running smoothly, as this will resonate well with the interviewers.
✨Be Ready to Discuss Tools and Techniques
Brush up on your knowledge of Microsoft tools like Excel and MS Project, as well as any project management methodologies you’re familiar with, such as PRINCE2. Be prepared to discuss how you've used these tools in previous roles to support project management.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the technologies they’re investing in, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
