At a Glance
- Tasks: Support board meetings, take minutes, and manage governance tasks.
- Company: Join a vibrant and inclusive team in Portsmouth.
- Benefits: 26 days holiday, productivity bonuses, and private medical insurance.
- Other info: Great career growth opportunities and a supportive work culture.
- Why this job: Be at the heart of decision-making and develop your governance skills.
- Qualifications: Experience with board-level support and strong minute-taking abilities.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Company Secretarial Assistant with strong minute‑taking skills and board‑level experience to join our team in Portsmouth. This role works 37 hours per week with a minimum of 20% of this time office‑based to promote collaboration and team working.
About the role
You will be at the centre of how the organisation runs, keeping everything ticking behind the scenes, making sure meetings run smoothly, decisions are well‑supported, and regulatory responsibilities are met.
Key Responsibilities
- Pull together board and committee meetings from start to finish.
- Prepare agendas and help get board papers ready.
- Sit in on meetings and produce clear, confident minutes.
- Track actions so nothing gets missed.
- Manage the meeting calendar.
- Support Companies House filings and keep records up to date.
- Help with day‑to‑day governance tasks, events and admin.
Key Qualifications
- Experience supporting at a board or senior level.
- Strong minute‑taking skills.
- Great attention to detail and organisation.
- Confidence working with senior stakeholders.
- Ability to stay calm under pressure.
- Genuine interest in governance and career development.
- Access to a car for travel between Portsmouth, Basingstoke and other venues.
Benefits
- 26 days holiday (plus bank holidays) pro rata, with the opportunity to buy or sell annual leave.
- Productivity‑related bonus scheme.
- Generous contributory pension of 6 %, with company matching between 7 % and 10 %.
- Life assurance at 3× annual salary.
- Private medical insurance.
- Health‑care cash plan (Medicash).
- Enhanced pay for maternity, paternity, adoption and shared parental leave.
- Access to counselling, legal and financial information.
- Electric car scheme.
- In‑house and e‑learning courses plus coaching and mentoring programmes.
We are committed to creating a vibrant, friendly, and inclusive culture that supports, develops and attracts the best people.
Company Secretarial Assistant (18 month FTC) in Portsmouth employer: Vivid
Join our dynamic team in Portsmouth as a Company Secretarial Assistant, where you'll play a pivotal role in ensuring smooth governance and decision-making processes. We pride ourselves on fostering a vibrant and inclusive work culture that prioritises employee development, offering generous benefits such as a competitive pension scheme, private medical insurance, and opportunities for professional growth through in-house training and mentoring. With a commitment to work-life balance and collaboration, this is an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant (18 month FTC) in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Company Secretarial Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising your minute-taking skills. Since this role requires strong minute-taking abilities, consider simulating a board meeting with a friend and take notes. This will help you feel more confident when discussing your experience during interviews.
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet with potential employers, bring along a well-organised portfolio showcasing your previous work, including examples of agendas and minutes you've prepared. This will demonstrate your attention to detail and readiness for the role.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Company Secretarial Assistant (18 month FTC) in Portsmouth
Some tips for your application 🫡
Show Off Your Minute-Taking Skills:Since strong minute-taking skills are a must for this role, make sure to highlight any relevant experience in your application. We want to see how you can capture the essence of meetings and keep everything organised!
Tailor Your Application:Don’t just send a generic CV! Take the time to tailor your application to the Company Secretarial Assistant role. Mention your experience with board-level support and governance tasks to show us you’re the right fit.
Keep It Clear and Concise:When writing your application, clarity is key. Use straightforward language and structure your points well. We appreciate a well-organised application that reflects your attention to detail!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Vivid
✨Master Minute-Taking
Since strong minute-taking skills are crucial for this role, practice summarising meetings or discussions beforehand. Familiarise yourself with the format and key points that need to be captured, so you can demonstrate your ability to produce clear and confident minutes during the interview.
✨Showcase Your Organisation Skills
Prepare a few examples of how you've successfully managed meeting calendars or organised board papers in the past. This will help you illustrate your attention to detail and organisational prowess, which are essential for keeping everything ticking behind the scenes.
✨Engage with Senior Stakeholders
Be ready to discuss your experience working with senior stakeholders. Think of specific instances where you had to stay calm under pressure or navigate challenging situations, as this will show your confidence and ability to support at a board level.
✨Demonstrate Your Interest in Governance
Research current governance trends and challenges relevant to the company. Bring up these topics during the interview to showcase your genuine interest in governance and your commitment to career development in this field.
