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- Tasks: Lead and manage exciting corporate events from concept to delivery.
- Company: Join Vive, a top creative agency in event production.
- Benefits: Competitive salary, growth opportunities, and a friendly team environment.
- Why this job: Make your mark in the dynamic world of live events and corporate creativity.
- Qualifications: Experience in project management and technical event production required.
- Other info: Opportunity to work with diverse clients and innovative projects.
The predicted salary is between 36000 - 60000 £ per year.
About Us – Vive are an industry leading event production and creative agency, specialising in the production of corporate events and digital media. We work with a variety of clients across many sectors of industry, with particular focus on B2B corporate events, Conferences and Awards Ceremonies.
Continued growth and changes in market demand have created an opening for an experienced Project Manager to join our team, in order to expand our capability to deliver the large range of projects on our regular portfolio, alongside new event opportunities that are being presented. The successful candidate has a great opportunity for progression within a friendly and small, yet growing company, working on a broad range of projects and client sectors.
Job Description – Project Manager
We are looking for an experienced project manager to assist our existing production team in the design and management of a wide range of projects within the live corporate event sector. The candidates’ main responsibilities will be to manage the smooth running of events from project kick off, through to delivery and de-brief - taking the lead on their own projects and working as part of a wider team on larger events. The candidate should have a good technical knowledge of live event equipment and systems, with basic understanding of all disciplines – so they can effectively manage the procurement of AV suppliers, and ensure the highest quality of event is delivered on site.
Responsibilities will include initial brief discoveries, concept design, budgeting, compiling proposals and working with our associates to compile technical systems and briefs. Direct communication with clients is essential to ensure all objectives are met, whilst ensuring our company standards and morals are adhered to throughout.
Required Key Skills
- Management experience in technical event production (ideally within the live corporate sector)
- Proficiency with CAD software (AutoCAD LT preferred)
- Experience managing onsite crews and subcontractors
- Proficiency in management H&S
- Excellent computer literacy
- Strong budgeting skill, ability to procure suppliers and estimate/manage costs.
- Strong written and verbal communication skills
- Strong organisational and time keeping abilities
- Proactive with can-do attitude
- High level of creativity
- Willingness to travel and ability to be away from base for short periods of time on projects
- A determination to achieve, succeed and improve skills and abilities
- A good team player with the ability to listen to and build on feedback.
Detailed Role Description
Pre-Production
- Work within our design team to create innovative and impressive event concepts, which work within (and maximise) client budgets whilst matching their brief.
- Sourcing and working with key suppliers to produce briefs / RFP’s, manage quotes and procure necessary contractors to deliver events.
- Attend site visits and client meetings.
- CAD design, including set / event design, formulating room plans and tech specs.
- Working with our graphics department to communicate design requirements when creating the design concept of the event, creating rendered visuals if required.
- Involvement in the graphics creation process to ensure on screen content matches client brief, and works with the AV setup in context of the event.
- H&S management of projects – creation of RAMS documents, and management of subcontractor documents.
- Creation of all necessary on-site documentation, including CAD plots, running orders, build schedules and show blocks.
- Assisting with the sourcing and management of external freelance event support and on-site crew.
- Management of internal stock – creating prep lists and managing small amounts of stock control to ensure laptops / essential event equipment is ready to deliver projects.
On-Site
- Representing the company as the main point of contact for the client / venue.
- Quality management - delivering events to the highest possible standard without prompt.
- Ensuring all on-site teams are fully briefed as to their responsibilities and operational roles.
- Working with technical teams to ensure all deliverables – pre-show checks of all systems, delegate experience walkthroughs.
- Managing technical, content, and talent rehearsals to ensure all involved parties have a full understanding of the event prior to its commencement, and updates are made to show blocks to ensure a smooth production.
- Experience of Show Calling on smaller events would be preferable.
Post Event
- Ensure all deliverables are met, such as event highlights edits, post event stats etc.
- Post-event de-brief with internal / external teams and suppliers.
- Post event wrap-ups / debriefs with clients – gather feedback and use to build improvements for next events.
- Management of any GDPR and sensitive data from our internal systems – highlighting any data that is retained, and disposal of un-necessary data.
- Financial reconciliation – checking all supplier invoices and passing to accounts team for processing.
Corporate Events Project Manager in Edinburgh employer: Vive Event Production
Contact Detail:
Vive Event Production Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Corporate Events Project Manager in Edinburgh
✨Tip Number 1
Network like a pro! Attend industry events, conferences, and meet-ups to connect with potential employers and fellow professionals. Don’t be shy; introduce yourself and share your passion for event management!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past projects, including photos, videos, and testimonials. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Reach out to companies you admire, even if they don’t have open positions. A well-crafted email expressing your interest can lead to unexpected opportunities.
✨Tip Number 4
Apply through our website! We’re always on the lookout for talented individuals who are ready to make an impact. Keep an eye on our careers page and don’t hesitate to submit your application!
We think you need these skills to ace Corporate Events Project Manager in Edinburgh
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for corporate events shine through! We want to see that you’re not just looking for a job, but that you genuinely love creating memorable experiences.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your relevant experience in project management and technical event production, and don’t forget to mention any specific skills that match the job description!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and structure your information well so we can easily see your qualifications and experience. Remember, less is often more!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Vive Event Production
✨Know Your Events Inside Out
Before the interview, dive deep into the types of corporate events ViveVive produces. Familiarise yourself with their past projects, especially B2B events, conferences, and awards ceremonies. This knowledge will help you demonstrate your understanding of their work and how you can contribute.
✨Show Off Your Technical Skills
Since the role requires a good technical knowledge of live event equipment, be prepared to discuss your experience with AV systems and CAD software. Bring examples of past projects where you successfully managed technical aspects, and be ready to explain how you ensured high-quality delivery on-site.
✨Communicate Like a Pro
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. Think about how you’ve effectively communicated with clients and teams in the past, and be ready to share specific examples that highlight your ability to manage expectations and deliver results.
✨Be Ready to Problem Solve
Event management often involves unexpected challenges. Prepare for situational questions that test your problem-solving abilities. Think of instances where you faced difficulties during an event and how you overcame them. This will showcase your proactive attitude and determination to succeed.