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- Tasks: Coordinate tender submissions and support sales teams in a dynamic environment.
- Company: Join a fast-growing scale-up empowering cities with data-driven insights for sustainability.
- Benefits: Enjoy flexible working options and a competitive salary between £35,000 - £45,000.
- Why this job: Be part of a winning team making real-world change while building your career in business operations.
- Qualifications: Strong attention to detail and a willingness to learn about public sector procurement.
- Other info: Ideal for those passionate about improving cities and transport systems.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for a proactive Tender & Business Support Coordinator to join us. Location: Old Street, with flexible working and WfH. Salary: £35,000 - £45,000.
About us: We are a fast-growing, 70-person scale-up, with a presence in most major UK cities and a growing international presence. We empower cities by providing local authorities and transport organisations with the detailed, highly accurate, data-driven insights they need to make informed decisions to support their sustainability goals. Having won industry and national awards every year since our founding, we bring the latest academic research into practical, real-world environments, making data-driven change happen faster than anyone else.
About the role: You’ll play a vital role in helping us win new work and support our customers after project kick-off. You’ll coordinate our responses to local authority tenders and manage our involvement in frameworks like Crown Commercial Services. In addition to bid work, you’ll help with some of the admin and coordination that keeps our customer relationships running smoothly – working alongside our Sales and Customer Success teams. This is a great role for someone looking to build a career in business operations, sales enablement, or public sector bidding.
What you’ll be doing:
- Tender and Framework Coordination: Manage the coordination of tender submissions. Maintain accurate and up-to-date records of open frameworks (e.g. CCS), ensuring deadlines and compliance requirements are tracked. Monitor portals for relevant opportunities and flag new tenders internally.
- Sales Support: Provide operational support across the Sales and Delivery Teams. Help support existing clients by assisting Business Development Managers with renewals, contract management, keeping internal systems updated, etc. Respond to day-to-day customer admin needs – liaising with across functions where needed.
- Internal Process and System Support: Keep CRM records and internal trackers accurate and up to date. Support reporting on tender activity and business ops tasks. Help drive continuous improvements to our internal processes.
Knowledge: How local authority procurement works, or a willingness to learn fast. The basics of public sector tenders, frameworks and compliance. What makes up a good customer journey in B2B/B2G. The demands of a fast-paced, scaling company.
Skills: Strong attention to detail – especially when writing or working with documents. Clear and professional written communication. Good time management and ability to juggle multiple deadlines. Proactive, organised and happy working cross-functionally. Basic experience using CRM tools or similar business software. Willingness to learn how our tech and sales processes work.
Bonus knowledge and skills for success: Experience coordinating public sector tender submissions. Familiarity with procurement platforms (e.g. Contracts Finder, Proactis). Worked in a support/admin role in a tech or public sector-focused company. A passion for improving cities and making transport better. Google Suite, Pipedrive, Slack.
Sales Operations & Bid Executive employer: VivaCity
Contact Detail:
VivaCity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Operations & Bid Executive
✨Tip Number 1
Familiarise yourself with local authority procurement processes. Understanding how tenders work and the specific requirements for public sector bids will give you a significant edge in your application and interviews.
✨Tip Number 2
Network with professionals in the field of sales operations and public sector bidding. Attend relevant industry events or join online forums to connect with others who can provide insights and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by discussing any experience you have managing multiple deadlines or projects. This role requires juggling various tasks, so demonstrating your ability to stay organised will be crucial.
✨Tip Number 4
Research our company values and recent projects. Being able to articulate how your personal values align with ours and showing genuine interest in our mission will help you stand out during the interview process.
We think you need these skills to ace Sales Operations & Bid Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales operations, bid coordination, and any familiarity with public sector tenders. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills align with the responsibilities outlined in the job description, particularly in tender coordination and customer support.
Showcase Attention to Detail: Since strong attention to detail is crucial for this role, ensure that your application is free from typos and errors. Present your documents in a clear and professional format, reflecting the quality of work you would bring to the position.
Demonstrate Proactivity: In your application, provide examples of how you've taken initiative in previous roles, especially in managing deadlines or improving processes. This will resonate well with the company's fast-paced environment and their focus on proactive team members.
How to prepare for a job interview at VivaCity
✨Understand the Role
Make sure you have a clear understanding of the Sales Operations & Bid Executive role. Familiarise yourself with the responsibilities, especially around tender coordination and sales support. This will help you answer questions confidently and demonstrate your enthusiasm for the position.
✨Research the Company
Take some time to learn about VivaCity, its values, and its mission. Understanding their focus on sustainability and data-driven insights will allow you to align your answers with their goals and show that you're genuinely interested in contributing to their success.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage multiple deadlines. Think of examples from your past experiences where you've successfully coordinated projects or supported teams, particularly in a fast-paced environment.
✨Show Your Proactive Nature
Since the role requires a proactive approach, be ready to discuss how you've taken initiative in previous roles. Highlight any experiences where you've improved processes or contributed to team success, as this will resonate well with the interviewers.
