At a Glance
- Tasks: Coordinate HGV deliveries and manage fleet maintenance for a sustainable fuel company.
- Company: Join a pioneering company focused on decarbonising heavy transport across Europe.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fast-paced environment with challenges that enhance your problem-solving abilities.
- Why this job: Be part of a dynamic team making a real impact in the green transport sector.
- Qualifications: Experience in logistics or fleet management; strong organisational and communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Company Description: Founded with a vision to decarbonise heavy transport across Europe, our low carbon fuels including BioLNG and BioCNG are the answer. We offer a market leading 99%+ station availability, a comprehensive network of refuelling stations covering road and inland waterways and 24/7 expert inhouse technical assistance.
About the Role: This is a dynamic, hands-on position where no two days are the same. You’ll be at the heart of our fuel supply chain—managing suppliers, coordinating HGV deliveries to fuel stations primarily in the UK, but also Germany, Belgium and the Netherlands, while also ensuring our fleet is maintained to the highest safety and compliance standards.
The position requires strong organisational skills to balance delivery scheduling with proactive fleet management, ensuring vehicle compliance, availability, and operational efficiency.
- Planning and Coordination: Plan, control, and monitor all HGV deliveries and transport activities to fuel stations, considering delivery deadlines, legal driver hours, route optimisation, and priority management.
- Communication: Maintain continuous communication with transport companies, workshops, and suppliers to ensure smooth operational performance. Take swift, solution-oriented action to address delivery delays, breakdowns, or urgent maintenance needs. Fluent German for both conversation, written communication and IT systems is essential.
- Inventory Management: Monitor LNG stock levels at filling stations and make proactive changes to the delivery schedule to prevent shortages, ensuring consistent supply security.
- Fleet Repair & Maintenance: Manage the full R&M schedule for trucks and trailers, including preventative maintenance, MOT scheduling, and unplanned repairs. Liaise with maintenance providers to minimise downtime and ensure all vehicles meet safety and legal compliance standards.
- Documentation and Reporting: Maintain accurate records of deliveries, maintenance logs, and all relevant communications. Prepare reports, performance metrics, and maintenance analyses to drive continuous improvement.
- Analysis: Analyse delivery and fleet performance data to identify trends, reduce downtime, and improve efficiency in logistics and maintenance operations.
- Quality, Safety and Compliance: Ensure compliance with country specific (UK, Germany, Netherlands, Belgium) transport regulations, hazardous goods handling legislation, environmental policies, and HGV fleet safety standards.
- Collaboration: Work closely with Operations, Sales, Finance, and Workshop teams to optimise supply chain and fleet performance, integrating new systems or processes where beneficial.
Specific Challenges: This role demands flexibility, adaptability, and to operate under pressure. Balancing strict delivery schedules with the need for driver/vehicle safety and compliance is essential. The transportation of hazardous goods requires a meticulous approach. Unexpected challenges such as vehicle breakdowns, supply chain interruptions, or severe weather must be managed quickly, with effective prioritisation and decision-making.
Qualifications: Completed qualification in transport, logistics, or fleet management, e.g., Transport Manager CPC or equivalent. Alternatively, extensive experience in HGV dispatching and fleet maintenance coordination.
Professional Skills: Strong understanding of UK HGV logistics operations with knowledge of European operations an advantage. Experience in hazardous goods transport, fleet maintenance scheduling, and compliance. Proficient with logistics dispatch systems, fleet management software, and MS Office. Analytical skills to improve fleet efficiency and reduce downtime.
Personal Attributes: Excellent organisational and planning skills. Strong communication and team collaboration abilities. Resilient and decisive under pressure. Proactive and detail-oriented. Willingness to work shifts and weekends as required.
Language Skills: Fluent with English and nice to be proficient in German but not essential.
Dispatcher and Fleet Maintenance Co-Ordinator (Hiring Immediately) in London employer: Vitol
As a leader in the decarbonisation of heavy transport, our company offers an exciting and dynamic work environment where you can make a real impact on sustainability. With a strong focus on employee development, we provide comprehensive training and growth opportunities, alongside a supportive culture that values teamwork and innovation. Located at the heart of the UK’s fuel supply chain, you will enjoy the benefits of flexible working arrangements and a commitment to safety and compliance, ensuring a rewarding career in a forward-thinking industry.
StudySmarter Expert Advice🤫
We think this is how you could land Dispatcher and Fleet Maintenance Co-Ordinator (Hiring Immediately) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills align with their mission, especially around decarbonising transport. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams and suppliers, being clear and confident in your conversations is key. Role-play with a friend or use online resources to sharpen those skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team and contributing to our mission.
We think you need these skills to ace Dispatcher and Fleet Maintenance Co-Ordinator (Hiring Immediately) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Dispatcher and Fleet Maintenance Co-Ordinator role. Highlight your relevant experience in logistics, fleet management, and any specific skills that match the job description. We want to see how you fit into our vision!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've successfully managed schedules or coordinated teams in the past. We love seeing real-life scenarios where you've made a difference!
Communicate Clearly:Your written communication should be clear and concise. Make sure to proofread your application for any errors and ensure it reflects your ability to maintain continuous communication, just like you would in the role. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Vitol
✨Know Your Stuff
Make sure you understand the ins and outs of HGV logistics and fleet maintenance. Brush up on your knowledge of LNG properties and the specific equipment used in the industry. This will not only show your expertise but also your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed delivery schedules or coordinated fleet maintenance. Highlight how you balanced multiple priorities and ensured compliance with safety standards, as this is crucial for the role.
✨Communicate Effectively
Since communication is key in this position, practice articulating your thoughts clearly. Be ready to discuss how you've handled unexpected challenges in the past, such as delivery delays or vehicle breakdowns, and how you maintained smooth operations under pressure.
✨Be Proactive and Solution-Oriented
During the interview, demonstrate your proactive approach by discussing how you would tackle potential issues in the supply chain or fleet management. Employers love candidates who can think ahead and come up with solutions before problems arise.
