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For Companies At a Glance
- Tasks: Coordinate HGV deliveries and manage fleet maintenance for a sustainable fuel company.
- Company: Join a pioneering company focused on decarbonising heavy transport across Europe.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real impact in the green transport sector.
- Qualifications: Experience in logistics or fleet management; strong organisational skills required.
- Other info: Fast-paced environment with opportunities to work internationally and tackle unique challenges.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Founded with a vision to decarbonise heavy transport across Europe, our low carbon fuels including BioLNG and BioCNG are the answer. We offer a market leading 99%+ station availability, a comprehensive network of refuelling stations covering road and inland waterways and 24/7 expert in‑house technical assistance.
About the Role
This is a dynamic, hands‑on position where no two days are the same. You’ll be at the heart of our fuel supply chain—managing suppliers, coordinating HGV deliveries to fuel stations primarily in the UK, but also Germany, Belgium and the Netherlands, while also ensuring our fleet is maintained to the highest safety and compliance standards. The position requires strong organisational skills to balance delivery scheduling with proactive fleet management, ensuring vehicle compliance, availability, and operational efficiency.
Planning and Coordination
- Plan, control, and monitor all HGV deliveries and transport activities to fuel stations, considering delivery deadlines, legal driver hours, route optimisation, and priority management.
Communication
- Maintain continuous communication with transport companies, workshops, and suppliers to ensure smooth operational performance.
- Take swift, solution‑oriented action to address delivery delays, breakdowns, or urgent maintenance needs.
It is here where fluent German for both conversation, written communication and IT systems is essential.
Inventory Management
- Monitor LNG stock levels at filling stations and make proactive changes to the delivery schedule to prevent shortages, ensuring consistent supply security.
- Manage the full R&M schedule for trucks and trailers, including preventative maintenance, MOT scheduling, and unplanned repairs.
- Liaise with maintenance providers to minimise downtime and ensure all vehicles meet safety and legal compliance standards.
Documentation and Reporting
- Maintain accurate records of deliveries, maintenance logs, and all relevant communications.
- Prepare reports, performance metrics, and maintenance analyses to drive continuous improvement.
Analysis
- Analyse delivery and fleet performance data to identify trends, reduce downtime, and improve efficiency in logistics and maintenance operations.
Quality, Safety and Compliance
- Ensure compliance with country specific (UK, Germany, Netherlands, Belgium) transport regulations, hazardous goods handling legislation, environmental policies, and HGV fleet safety standards.
- Support audit processes and emergency response planning as well as driving times and rest periods from country specific fleets.
- Work closely with Operations, Sales, Finance, and Workshop teams to optimise supply chain and fleet performance, integrating new systems or processes where beneficial.
Specific Challenges
This role demands flexibility, adaptability, and to operate under pressure. Balancing strict delivery schedules with the need for driver/vehicle safety and compliance is essential. The transportation of hazardous goods requires a meticulous approach. Unexpected challenges such as vehicle breakdowns, supply chain interruptions, or severe weather must be managed quickly, with effective prioritisation and decision‑making.
Additional Knowledge
- Knowledge of the properties of LNG (e.g., temperature, pressure, safety requirements) is an advantage.
- Knowledge of LNG‑specific equipment (e.g., tank couplings, sensors) is an advantage.
- Experience with telematics systems and real‑time tracking is an advantage.
Education and Qualifications
- Completed qualification in transport, logistics, or fleet management, e.g., Transport Manager CPC or equivalent.
- Alternatively, extensive experience in HGV dispatching and fleet maintenance coordination.
Professional Skills
- Strong understanding of UK HGV logistics operations with knowledge of European operations an advantage.
- Experience in hazardous goods transport, fleet maintenance scheduling, and compliance.
- Proficient with logistics dispatch systems, fleet management software, and MS Office.
- Analytical skills to improve fleet efficiency and reduce downtime.
Personal Attributes
- Excellent organisational and planning skills.
- Strong communication and team collaboration abilities.
- Resilient and decisive under pressure.
- Proactive and detail-oriented.
- Willingness to work shifts and weekends as required.
Language Skills
- Fluent with English and nice to be proficient in German but not essential.
Dispatcher and Fleet Maintenance Co-Ordinator employer: Vitol
Contact Detail:
Vitol Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Dispatcher and Fleet Maintenance Co-Ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. The more people you know, the better your chances of landing that Dispatcher and Fleet Maintenance Co-Ordinator role.
✨Tip Number 2
Show off your skills! Prepare for interviews by practising answers to common questions related to logistics and fleet management. Use real-life examples to demonstrate your organisational skills and problem-solving abilities—this is what will set you apart!
✨Tip Number 3
Be proactive! If you see a job opening on our website, don’t just apply—follow up with a friendly email expressing your enthusiasm. This shows initiative and can help you stand out from the crowd.
✨Tip Number 4
Stay adaptable! The transport industry is always changing, so be ready to discuss how you can handle unexpected challenges. Highlight your flexibility and ability to think on your feet during interviews to impress potential employers.
We think you need these skills to ace Dispatcher and Fleet Maintenance Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Dispatcher and Fleet Maintenance Co-Ordinator role. Highlight your experience in logistics, fleet management, and any relevant qualifications. We want to see how your skills match our needs!
Showcase Your Communication Skills: Since communication is key in this role, don’t forget to showcase your ability to liaise with various stakeholders. Mention any experience you have in maintaining smooth operations and resolving issues quickly. We love a proactive problem-solver!
Highlight Your Organisational Skills: This position requires strong organisational skills, so be sure to emphasise your ability to manage schedules, deliveries, and compliance. Use examples from your past roles to illustrate how you’ve successfully balanced multiple tasks.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people. Don’t miss out!
How to prepare for a job interview at Vitol
✨Know Your Stuff
Make sure you brush up on your knowledge of LNG properties and HGV logistics operations. Familiarise yourself with the specific challenges mentioned in the job description, like compliance with transport regulations and handling hazardous goods. This will show that you're not just interested in the role but also understand the industry.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed schedules or coordinated deliveries. Be ready to discuss how you prioritised tasks under pressure and maintained compliance with safety standards.
✨Communicate Effectively
Practice your communication skills, especially if you have any experience working with international teams. Be prepared to demonstrate how you would maintain continuous communication with transport companies and suppliers, and how you handle unexpected challenges like delivery delays or breakdowns.
✨Be Proactive and Solution-Oriented
Think of scenarios where you had to take swift action to resolve issues. Highlight your proactive approach to inventory management and fleet maintenance. Showing that you can think on your feet and come up with solutions will set you apart from other candidates.
