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- Tasks: Manage corporate governance and organise board meetings for Vitol Group in Singapore.
- Company: Join a leading global energy company with a strong focus on corporate governance.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Collaborative culture with opportunities to work on international projects.
- Why this job: Be part of a vital team ensuring compliance and governance in a global setting.
- Qualifications: 4-6 years in corporate secretarial roles; Chartered Governance Institute qualification preferred.
The predicted salary is between 60000 - 80000 £ per year.
We are looking for a corporate secretarial professional with strong secretarial skills. The role is mainly responsible for the corporate governance of Vitol Group entities established in Singapore and the Asia Pacific region.
Job responsibilities:
- Organise board meetings including scheduling dates and logistics
- Prepare board and committee packs in accordance with agreed timelines, including the drafting of agendas and any other documentation required for board and/or committee meetings
- Full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions, ensuring good corporate governance, compliance with relevant statutory and regulatory requirements, etc.
- Maintaining the corporate database and filing of corporate records, including but not limited to board resolutions, shareholder resolutions, board changes, annual reports, past and present directors and officers, etc.
- Preparing KYC packs in response to counterparty due diligence
- Assisting with the drafting and execution of various commercial and intercompany documents
- Contacting notaries and embassies to arrange for notarisation/legalisation of documents
- Providing administrative support for documents and activities related to corporate restructurings, such as mergers, formations, and dissolutions
- Working with other members of the global corporate and legal teams on special projects and initiatives
- Reporting to the Head of Corporate Governance based in Geneva, Switzerland and also the Regional Controller based in Singapore
Qualifications:
- Minimum 4–6 years of relevant experience working in a law firm or in-house legal/corporate secretarial department with experience in company law and familiarity with handling ACRA matters
- The Chartered Governance Institute (formerly ICSA) qualification is preferred
- Capable of prioritising and managing own workload
- Able to work collaboratively as part of a team
- Well organised with an eye for detail
- Excellent written and oral communication skills
- Excellent command of English is a must
- Able to liaise with people across all levels of seniority
Corporate Secretarial Professional in London employer: VITOL ASIA PTE LTD
Contact Detail:
VITOL ASIA PTE LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Corporate Secretarial Professional in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the corporate governance field. Attend industry events or webinars to meet potential employers and get your name out there.
✨Tip Number 2
Prepare for interviews by researching the company and its governance practices. Show them you know your stuff and can bring value to their team!
✨Tip Number 3
Practice your communication skills. As a corporate secretarial professional, you'll need to articulate your thoughts clearly. Mock interviews with friends can help you nail this.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to show your interest in joining our team.
We think you need these skills to ace Corporate Secretarial Professional in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your secretarial skills and any relevant corporate governance experience to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Corporate Secretarial Professional role. Be sure to mention your familiarity with ACRA matters and your organisational skills.
Showcase Your Attention to Detail: Incorporate examples in your application that demonstrate your attention to detail. Whether it's managing board meetings or preparing documentation, we want to see how you ensure everything runs smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at VITOL ASIA PTE LTD
✨Know Your Corporate Governance
Make sure you brush up on corporate governance principles and the specific regulations relevant to Singapore and the Asia Pacific region. Being able to discuss these topics confidently will show that you understand the role's responsibilities and can contribute effectively.
✨Prepare for Board Meeting Scenarios
Since organising board meetings is a key part of the job, think about how you would handle scheduling conflicts or last-minute changes. Prepare examples from your past experience where you successfully managed similar situations, as this will demonstrate your problem-solving skills.
✨Showcase Your Attention to Detail
Incorporate examples that highlight your meticulous nature, especially when it comes to preparing board packs and maintaining corporate records. You might want to mention specific tools or methods you use to ensure accuracy and compliance in your work.
✨Communicate Clearly and Confidently
Since excellent communication skills are a must, practice articulating your thoughts clearly. Consider doing mock interviews with a friend or using video recordings to refine your delivery. This will help you feel more at ease during the actual interview.