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- Tasks: Manage corporate governance and organise board meetings for Vitol Group entities.
- Company: Join a leading global energy company with a strong focus on corporate governance.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to work with global teams and enhance your career in corporate governance.
- Why this job: Be part of a team that shapes corporate governance in a fast-paced industry.
- Qualifications: 4-6 years experience in corporate secretarial roles and strong communication skills.
The predicted salary is between 60000 - 80000 £ per year.
We are looking for a corporate secretarial professional with strong secretarial skills. The role is mainly responsible for the corporate governance of Vitol Group entities established in Singapore and the Asia Pacific region.
Job responsibilities:
- Organise board meetings including scheduling dates and logistics.
- Prepare board and committee packs in accordance with agreed timelines, including the drafting of agendas and any other documentation required for board and/or committee meetings.
- Full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions, ensuring good corporate governance, compliance with relevant statutory and regulatory requirements, etc.
- Maintaining the corporate database and filing of corporate records, including but not limited to board resolutions, shareholder resolutions, board changes, annual reports, past and present directors and officers, etc.
- Preparing KYC packs in response to counterparty due diligence.
- Assisting with the drafting and execution of various commercial and intercompany documents.
- Contacting notaries and embassies to arrange for notarisation/legalisation of documents.
- Providing administrative support for documents and activities related to corporate restructurings, such as mergers, formations, and dissolutions.
- Working with other members of the global corporate and legal teams on special projects and initiatives.
- Reporting to the Head of Corporate Governance based in Geneva, Switzerland and also the Regional Controller based in Singapore.
Qualifications:
- Minimum 4–6 years of relevant experience working in a law firm or in-house legal/corporate secretarial department with experience in company law and familiarity with handling ACRA matters.
- The Chartered Governance Institute (formerly ICSA) qualification is preferred.
- Capable of prioritising and managing own workload.
- Able to work collaboratively as part of a team.
- Well organised with an eye for detail.
- Excellent written and oral communication skills.
- Excellent command of English is a must.
- Able to liaise with people across all levels of seniority.
Corporate Secretarial Professional employer: VITOL ASIA PTE LTD
Contact Detail:
VITOL ASIA PTE LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Corporate Secretarial Professional
✨Tip Number 1
Network like a pro! Reach out to your connections in the corporate governance field. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of company law and corporate governance. We suggest practising common interview questions related to secretarial duties so you can showcase your expertise confidently.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making a lasting impression. We recommend mentioning something specific from the interview to show your genuine interest.
✨Tip Number 4
Apply through our website for the best chance at landing the role. We make it easy for you to showcase your skills and experience directly to the hiring team, so don’t miss out!
We think you need these skills to ace Corporate Secretarial Professional
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your secretarial skills and relevant experience. We want to see how your background aligns with the corporate governance responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Be sure to mention your experience with ACRA matters and any relevant qualifications, like your Chartered Governance Institute certification.
Showcase Your Attention to Detail: Incorporate examples that demonstrate your organisational skills and attention to detail. Whether it's managing board meetings or preparing KYC packs, we want to see how you keep everything running smoothly.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at VITOL ASIA PTE LTD
✨Know Your Corporate Governance Basics
Make sure you brush up on corporate governance principles and the specific regulations relevant to Singapore and the Asia Pacific region. Being able to discuss these topics confidently will show that you understand the core responsibilities of the role.
✨Prepare for Board Meeting Scenarios
Think about how you would organise a board meeting from start to finish. Be ready to discuss your approach to scheduling, preparing agendas, and ensuring all necessary documentation is in place. This will demonstrate your organisational skills and attention to detail.
✨Familiarise Yourself with ACRA Matters
Since the role involves handling ACRA matters, it’s crucial to have a solid understanding of the requirements and processes involved. Prepare examples of how you've navigated similar regulatory environments in your past roles.
✨Showcase Your Communication Skills
As excellent written and oral communication skills are essential, practice articulating your thoughts clearly. You might be asked to draft a sample document or explain complex legal concepts, so being articulate and concise will set you apart.