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For Companies At a Glance
- Tasks: Provide top-notch admin support to senior managers and keep everything running smoothly.
- Company: Join Vitality, a multi-award-winning insurance brand focused on health and happiness.
- Benefits: Enjoy flexible working, competitive salary, bonuses, and amazing health perks.
- Why this job: Be part of a purpose-driven company that values your growth and well-being.
- Qualifications: Strong organisational skills and experience in PA or secretarial roles required.
- Other info: Exciting career opportunities in a supportive and inclusive environment.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Team – Executive Support
Working Pattern – Hybrid – 2 days per week in either the Bournemouth or Stockport offices. Full time, 35 hours per week.
We are happy to discuss flexible working!
Top 3 skills needed for this role
- Exceptional organisational and time management skills
- Strong communication and interpersonal abilities
- Attention to detail and proactive follow-through
What this role is all about
In this role, you’ll take ownership of delivering exceptional administrative and secretarial assistance to senior managers, keeping priorities on track, solving challenges before they arise, and handling confidential matters with professionalism and care.
Key Actions
- Take accurate meeting minutes, track action points, and highlight key items for follow-up.
- Manage diaries and schedules, aligning meetings, deadlines, and priorities for maximum efficiency.
- Organise complex meetings and events, handling logistics, documentation, and follow-ups.
- Collaborate with other PAs to ensure consistent processes and smooth cross-team support.
- Represent the business professionally in external communications, enhancing Vitality’s image.
- Handle emails and calls on behalf of the manager, prioritising and delegating as needed.
- Prepare and distribute meeting agendas and supporting documents.
- Maintain accurate records of expenses and invoices, ensuring timely processing and compliance.
- Support managers and teams with ad-hoc tasks such as event coordination and hospitality.
- Ensure compliance with Vitality’s Code of Conduct and financial control policies
What do you need to thrive?
- Intermediate knowledge of IT software packages including Word, Excel, PowerPoint and Outlook
- Significant PA/Secretarial experience
- Experience in taking minutes in senior meetings
- Experience in managing a busy and changing diary
- Good communication skills, both written and verbal
- Capable of using your own initiative and with minimal supervision
- Ability to show flexibility in the way you work
- Strong organisational and administrative skills
- Ability to work in a team environment, using initiative and working under pressure and to set deadlines
So, what’s in it for you?
- Bonus Schemes – A bonus that regularly rewards you for your performance
- A pension of up to 12% – We will match your contributions up to 6% of your salary
- Our award-winning Vitality health insurance – With its own set of rewards and benefits
- Life Assurance – Four times annual salary
These are just some of the many perks that we offer! To view the extensive range of benefits we offer, please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities!
If you are successful in your application and join us at Vitality, this is our promise to you, we will:
- Help you to be the healthiest you’ve ever been.
- Create an environment that embraces you as you are and enables you to be your best self.
- Give you flexibility on how, where and when you work.
- Help you advance your career by playing you to your strengths.
- Give you a voice to help our business grow and make Vitality a great place to be.
- Give you the space to try, fail and learn.
- Provide a healthy balance of challenge and support.
- Recognise and reward you with a competitive salary and amazing benefits.
- Be there for you when you need us.
- Provide opportunities for you to be a force for good in society.
We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy.
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Personal Assistant employer: Vitality
Contact Detail:
Vitality Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to PA roles. Think about how you can showcase your organisational skills and attention to detail. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We love seeing applications come directly from motivated candidates like you. It shows initiative and interest in being part of our team!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your exceptional organisational skills and attention to detail. We want to see how your experience aligns with the role of Personal Assistant, so don’t hold back!
Show Off Your Communication Skills: Since strong communication is key for this role, use clear and concise language in your application. We love seeing candidates who can express themselves well, both in writing and verbally.
Highlight Relevant Experience: Don’t forget to mention any previous PA or secretarial experience you have. If you've managed busy diaries or taken minutes in senior meetings, let us know! This will help us see how you can hit the ground running.
Apply Through Our Website: We encourage you to apply directly through our careers page. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Vitality!
How to prepare for a job interview at Vitality
✨Master the Art of Organisation
As a Personal Assistant, your organisational skills will be under the spotlight. Before the interview, practice how you would manage a busy diary or organise a complex meeting. Bring examples of how you've successfully juggled multiple tasks in the past to showcase your abilities.
✨Communicate Like a Pro
Strong communication is key for this role. Prepare to discuss how you handle emails and calls on behalf of others. Think of specific instances where your communication skills made a difference, whether in written or verbal form, and be ready to share those stories.
✨Attention to Detail is Everything
In this role, attention to detail is crucial. During the interview, highlight your experience in taking accurate meeting minutes and tracking action points. You might even want to bring a sample of your work to demonstrate your meticulous nature.
✨Show Your Initiative
Employers love candidates who can take the initiative. Be prepared to discuss times when you solved challenges before they arose or took charge of a project with minimal supervision. This will show that you can thrive in a dynamic environment and are ready to support senior managers effectively.
