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For Companies At a Glance
- Tasks: Provide top-notch admin support to senior managers and keep everything running smoothly.
- Company: Join Vitality, a multi-award-winning insurance brand focused on health and happiness.
- Benefits: Enjoy flexible working, competitive salary, bonuses, and amazing health perks.
- Why this job: Be part of a purpose-driven company that values your growth and well-being.
- Qualifications: Strong organisational skills and experience in PA or secretarial roles required.
- Other info: Exciting career opportunities in a supportive and inclusive environment.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Team People Team supporting the Chief People Officer
Working Pattern – Hybrid 2 days per week in the Vitality Stockport or Bournemouth time 12 month FTC 35 hours per week.
We are happy to discuss flexible working!
Top 3 skills needed for this role
- Exceptional time management and organisational skills
- Strong communication and interpersonal skills
- Discretion and problem‑solving ability
What this role is all about
We’re looking for an exceptional and experienced Personal Assistant who thrives in a fast‑paced environment and loves making things happen. You’ll be the backbone of seamless operations supporting the Chief People Officer and the People Senior Leadership Team with precision and professionalism. You’ll manage complex diaries, prioritise schedules, prepare agendas, arrange travel and coordinate events, while maintaining a calm and proactive approach. You’ll take clear actionable meeting notes, handle confidential information with discretion and maintain accurate financial and administrative records. Collaboration is key and you’ll work closely with other PAs to streamline processes, share ideas and ensure an aligned approach across the business. You’ll represent the company confidently with internal and external stakeholders and support ad‑hoc projects with enthusiasm and initiative. We’re especially interested in candidates who have a keen interest in using AI to enhance their role – whether that’s automating tasks, improving workflows or exploring new tools to boost productivity and may have already started experimenting with AI in their work. If you’re highly organised, forward‑thinking and ready to deliver outstanding support at the heart of our People function, we’d love to hear from you.
Key Actions
- Provide proactive diary and time management prioritising key deliverables and deadlines.
- Arrange travel accommodation and logistics in a cost‑effective way.
- Prepare and share agendas, documentation and ensure smooth coordination of meetings and events.
- Support managers and teams with ad‑hoc tasks, events and projects.
- Manage emails and correspondence, responding or delegating where appropriate.
- Collaborate with other PAs to share best practice and align processes.
- Capture clear action‑focused meeting notes and track completion of actions across the business.
- Maintain accurate records for invoicing, expenses and financial controls.
- Act as cover for other PAs when required.
- Handle confidential and business‑critical information with discretion.
- Ensure compliance with Vitality’s Code of Conduct and regulatory requirements.
- Represent Vitality professionally with internal and external stakeholders.
What you need to thrive
- Proficient in Word, Excel, PowerPoint and Outlook.
- Extensive PA / secretarial experience.
- Skilled in minute‑taking at senior‑level meetings.
- Experienced in managing dynamic high‑volume diaries.
- Strong written and verbal communication.
- Works well under pressure with minimal supervision.
- Flexible and adaptable approach.
- Excellent organisational and admin skills.
- Team player with initiative and deadline focus.
- Quick learner, open to growth and role development.
- Committed, dependable and takes pride in work.
- Actively promotes and embodies Vitality values.
Benefits – What’s in it for you
- Bonus Schemes – A bonus that regularly rewards you for your performance.
- A pension of up to 12%, with us matching your contributions up to 6% of your salary.
- Our award‑winning Vitality health insurance with its own set of rewards and benefits.
- Life Assurance – Four times annual salary.
- Additional perks: access the full list on our careers page.
These are just some of the many perks that we offer! To view the extensive range of benefits we offer please visit our careers page. Fantastic benefits. Exciting rewards. Great career opportunities!
Our promise to you if you are successful
- Help you to be the healthiest you’ve ever been.
- Create an environment that embraces you as you are and enables you to be your best self.
- Give you flexibility on how, where and when you work.
- Help you advance your career by playing to your strengths.
- Give you a voice to help our business grow and make Vitality a great place to be.
- Give you the space to try, fail and learn.
- Provide a healthy balance of challenge and support.
- Recognise and reward you with a competitive salary and amazing benefits.
- Be there for you when you need us.
- Provide opportunities for you to be a force for good in society.
About You
About Us
We’re really excited to announce that we have recently been awarded Top 10 Best Places to Work in the Sunday Times Awards 2024!
Vitality is a multi‑award‑winning UK insurance brand here to make the world a healthier, happier place.
We’ve been a purpose and values‑driven business from day one – long before it became fashionable. Our core purpose is to make people healthier and protect their lives. Vitality pioneered shared‑value insurance, incentivising people to live healthier, longer lives. They benefit our business and society, and we’re successful because we attract, develop and retain the best people and because we care.
Plus you get to join our 1.7 million members with access to our unique health insurance and healthy living programme. Just to make sure you know our products inside and out.
Ready to find out if we’re the right fit for you? We can’t wait.
Diversity & Inclusion
At Vitality we’re committed to diversity and inclusion because it’s good for our employees, for our business and for society. We welcome applications from individuals of all backgrounds, experiences and perspectives.
Vitality’s approach to sustainability
Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page.
đź’ˇ If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.
Required Experience
Junior IC
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimer’s Care
- Administrative Experience
Employment Type
Contract
Experience
Years
Vacancy
1
Salary
32 – 35,000 (Monthly)
#J-18808-Ljbffr
Personal Assistant employer: Vitality
Contact Detail:
Vitality Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to PA roles. Think about how you can showcase your organisational skills and attention to detail. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We love seeing applications come directly from motivated candidates like you. It shows initiative and interest in being part of our team!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your exceptional organisational skills and attention to detail. We want to see how your experience aligns with the role of Personal Assistant, so don’t hold back!
Show Off Your Communication Skills: Since strong communication is key for this role, use clear and concise language in your application. We love seeing candidates who can express themselves well, both in writing and verbally.
Highlight Relevant Experience: Don’t forget to mention any previous PA or secretarial experience you have. If you've managed busy diaries or taken minutes in senior meetings, let us know! This will help us see how you can hit the ground running.
Apply Through Our Website: We encourage you to apply directly through our careers page. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Vitality!
How to prepare for a job interview at Vitality
✨Master the Art of Organisation
As a Personal Assistant, your organisational skills will be under the spotlight. Before the interview, practice how you would manage a busy diary or organise a complex meeting. Bring examples of how you've successfully juggled multiple tasks in the past to showcase your abilities.
✨Communicate Like a Pro
Strong communication is key for this role. Prepare to discuss how you handle emails and calls on behalf of others. Think of specific instances where your communication skills made a difference, whether in written or verbal form, and be ready to share those stories.
✨Attention to Detail is Everything
In this role, attention to detail is crucial. During the interview, highlight your experience in taking accurate meeting minutes and tracking action points. You might even want to bring a sample of your work to demonstrate your meticulous nature.
✨Show Your Initiative
Employers love candidates who can take the initiative. Be prepared to discuss times when you solved challenges before they arose or took charge of a project with minimal supervision. This will show that you can thrive in a dynamic environment and are ready to support senior managers effectively.
