At a Glance
- Tasks: Manage billing and accounts receivable processes while ensuring accuracy and efficiency.
- Company: Join VitalHub, a leader in digital transformation for healthcare.
- Benefits: Flexible work options, supportive team, and opportunities for career growth.
- Other info: Diverse and inclusive workplace with a commitment to equal opportunities.
- Why this job: Make a real impact in healthcare by improving financial processes.
- Qualifications: Experience in billing or finance, strong attention to detail, and Excel skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Woking, UK – hybrid (can consider remote applicants who demonstrate the right experience however we would prioritise candidates local to the Woking area)
Reports to: Financial Operations Manager
Work schedule: Initial 6-month Fixed-term-Contract, Full-Time (flexible options available)
Who are VitalHub? VitalHub aspire to accelerate the delivery of digital transformation at scale, supporting healthcare organisations internationally to improve how they capture and analyse data. This helps enhance patient flow and enables better coordination of care across planned and unplanned services, mental health, workforce, and compliance.
The Opportunity: We are seeking a detail-oriented and highly organised Billings Coordinator / Accounts Receivable Specialist to support the end-to-end billing and revenue collection process. This role is responsible for ensuring accurate invoicing, timely cash collection, and maintaining strong relationships with internal stakeholders and external clients. The ideal candidate will have a strong attention to detail, excellent communication skills, and experience managing high-volume billing and accounts receivable processes.
Your Responsibilities:
- Process and reconcile Doctor claims for VitalHub UK’s S12 Solution in accordance with agreed procedures and timelines
- Prepare, raise, and issue accurate customer invoices and credit notes within required deadlines
- Maintain accurate and well-organised records to support effective Accounts Receivable tracking and audit requirements
- Liaise with internal stakeholders to investigate and resolve invoice, billing, or claim-related queries efficiently
- Assist with account reconciliations and support the preparation of routine financial reporting
- Confident and experienced in using Excel and other financial systems
- Ensure all activities are completed in line with internal controls, policies, and audit standards
Essential Experience:
- Previous experience in billing, accounts receivable, or finance administration
- Strong numerical and analytical skills
- Excellent attention to detail and accuracy
- Proficient in Microsoft Excel and finance/accounting systems
- Strong organisational and time management skills
- Effective communication skills, both written and verbal
- Ideally suited to applicants early in their finance or accounting career
Nice to Haves:
- Experience working in a high-volume or multi-entity environment
- Understanding of credit control processes and financial reporting
Our Interview Process:
- Initial screening call with the Talent Team
- Virtual Interview with the Financial Operations Manager, VP of Operations & Head of HR.
As an equal opportunities’ employer, VitalHub is committed to the equal treatment of all current and prospective employees and does not condone discrimination based on age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join VitalHub. If you require any reasonable adjustments during the recruitment process, please let the Talent Team know.
Administrator - 6-month Contract employer: Vitalhub
VitalHub is an exceptional employer that prioritises employee growth and development within a dynamic and inclusive work culture. Located in Woking, UK, with flexible hybrid options, we offer a supportive environment where you can thrive in your finance career while contributing to meaningful healthcare solutions that impact lives globally. Join us to be part of a team that values collaboration, innovation, and the well-being of both our employees and the communities we serve.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - 6-month Contract
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Vitalhub.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Vitalhub might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Administrator - 6-month Contract
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Vitalhub will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Vitalhub. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Vitalhub confidence in your short-term commitment to the role.
How to prepare for a job interview at Vitalhub
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Vitalhub.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Vitalhub that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
