At a Glance
- Tasks: Keep our busy office running smoothly while supporting directors and coordinating procurement.
- Company: Join Vital Interiors and Trident Modular Housing, two dynamic businesses in London.
- Benefits: Enjoy a competitive salary and the chance to grow with us in a vibrant environment.
- Other info: Fast-paced role with opportunities for growth and development.
- Why this job: Be at the heart of innovation in construction and design, making a real impact.
- Qualifications: 3+ years in construction or design, with strong admin and communication skills.
The predicted salary is between 34000 - 34000 £ per year.
This is a busy, hands-on role at the centre of two growing businesses - Vital Interiors (Design & Build fit-out) and Trident Modular Housing. You’ll be the reliable operational engine of a small team: keeping the office running, providing PA support to the directors, coordinating procurement, and supporting design, marketing and clients. It’s varied and fast-moving, and no two days look quite the same.
This is not a trainee role. We need someone who has already worked in construction, fit-out or Design & Build, knows the industry and its terminology, and can step straight in - picking up requests quickly and executing them competently with minimal briefing or supervision. You’ll be experienced, self-sufficient and unflappable in a busy environment.
Key responsibilities
- Office & administration
- Manage daily administrative operations across both businesses
- Provide PA support to the directors
- Act as the first point of contact for calls, emails and visitors
- Maintain office systems, records, supplies and project filing - keeping documents accurate, version-controlled and easy to retrieve
- Support HR, finance and compliance administration (invoices, training records, insurance)
- Procurement coordination
- Action procurement requests from the directors and project teams - sourcing materials, furnishings and products for interiors and modular housing projects
- Obtain and confirm supplier quotes and track orders through to delivery
- Raise purchase orders and keep procurement logs and order records accurate and up to date
- Coordinate with project managers and suppliers to keep orders aligned with project schedules
- Maintain supplier records and handle day-to-day supplier communication
- Design & marketing
- Create marketing collateral and social media updates (Canva and Adobe a bonus)
- Maintain brand consistency across both businesses
- Sales & client support
- Maintain CRM systems and keep all client and project information up to date
- Liaise with clients and partners to ensure timely communication and follow-up
- Make follow-up calls and occasional outbound calls (cold outreach welcome but not essential)
Skills & attributes
- Proven construction, fit-out or Design & Build experience, fluent in the industry’s terminology and processes - able to understand and act on requests with minimal briefing
- Highly organised and self-sufficient - able to create their own structure and stay on top of a varied workload with minimal supervision
- Calm and adaptable in a busy, fast-moving environment, comfortable juggling competing demands
- A confident, professional communicator - in writing, by email and on the phone
- Strong PowerPoint and presentation skills
- Proficient in Microsoft Office and CRM / project management tools
- Reliable, proactive and detail-oriented, with a can-do, team-first attitude
A bonus, but not essential:
- Graphic design skills in Adobe (Illustrator, InDesign or similar)
- Comfortable with occasional cold or outbound calling
Experience
- Essential: proven experience working within the construction, fit-out or Design & Build industry - we need someone who can hit the ground running, not someone to train
- At least 3 years’ experience in administration, office coordination or procurement support, ideally gained in construction
- Experience supporting directors or senior teams in a fast-paced, hands-on environment
What we offer
- Full-time, permanent role - Monday to Friday, office-based in Blackfriars (EC4Y 0AB)
- A varied role at the heart of two growing businesses, with real scope to take on more as they expand
Applicants must have the right to work in the United Kingdom. English language required.
Operations & Procurement Coordinator in London employer: Vital Interiors
At Vital Interiors and Trident Modular Housing, we pride ourselves on being an excellent employer that fosters a dynamic and supportive work environment in the heart of Blackfriars, London. Our team enjoys a full-time, permanent role with opportunities for professional growth and development, while contributing to innovative projects in the construction and design sectors. With a focus on collaboration and a can-do attitude, we ensure our employees feel valued and empowered to make a meaningful impact within our expanding businesses.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Procurement Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your contacts in the construction and fit-out industry. Attend events, join online forums, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research Vital Interiors and Trident Modular Housing thoroughly. Understand their projects, values, and culture. We want you to walk in feeling confident and ready to show how your experience aligns perfectly with their needs.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, especially anything related to procurement or project management. We love seeing how you’ve tackled challenges in the past and how you can bring that expertise to the table.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team. Let’s make it happen together!
We think you need these skills to ace Operations & Procurement Coordinator in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous experience in construction, fit-out, or Design & Build. We want to see how you've tackled similar roles and used industry terminology, so don’t hold back!
Tailor Your Application:Take a moment to customise your CV and cover letter for this role. Mention specific skills that match the job description, like procurement coordination or PA support, to show us you’re the perfect fit.
Be Professional Yet Personable:When writing your application, keep it professional but let your personality shine through. We love a confident communicator, so don’t be afraid to show us your unique style while keeping it appropriate.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Vital Interiors & Trident Modular Housing!
How to prepare for a job interview at Vital Interiors
✨Know Your Industry Inside Out
Make sure you brush up on your construction, fit-out, and Design & Build terminology. The interviewers will appreciate your ability to speak their language and understand the nuances of the industry. Familiarise yourself with recent trends and challenges in the sector to show that you're not just experienced but also engaged.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring along any tools or systems you've used to stay organised, as this will demonstrate your proactive approach and ability to create structure in a busy environment.
✨Demonstrate Your Communication Skills
As a key point of contact for clients and directors, your communication skills are crucial. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief pitch about your previous roles and how they relate to this position, showcasing your professional communication style.
✨Be Ready for Practical Scenarios
Expect to be asked about real-life scenarios you might face in this role. Think about procurement challenges, managing supplier relationships, or handling administrative tasks under pressure. Prepare specific examples from your past experience that highlight your problem-solving skills and adaptability in fast-paced situations.
