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- Tasks: Manage payroll for rail workers, ensuring accuracy and compliance.
- Company: Join a dynamic rail recruitment team with growth potential.
- Benefits: Flexible hours, potential for permanent role, and supportive work environment.
- Other info: Fast-paced environment with opportunities for professional development.
- Why this job: Be part of a crucial team that keeps the rail industry running smoothly.
- Qualifications: Experience in payroll or administration preferred; strong attention to detail required.
We are seeking an organised and detail-oriented Payroll Administrator to support the day-to-day payroll and administrative functions within a busy rail recruitment environment. The role involves processing timesheets, payroll data entry, purchase order management, compliance administration, and supporting the smooth running of workforce operations across multiple rail projects. The successful candidate will work closely with recruitment consultants, operations teams, clients, and rail workers to ensure payroll accuracy, timely processing, and compliance with rail industry standards. This role is initially temporary, with a strong possibility of becoming a permanent position.
Key Responsibilities
- Processing weekly payroll information for temporary rail workers and contractors
- Accurate data entry of timesheets, hours worked, rates, expenses, and shift information
- Inputting and managing Purchase Orders (POs) within internal systems
- Checking and validating timesheets against client requirements and shift records
- Assisting with invoice preparation and payroll queries
- Updating candidate and worker records within CRM systems
- Supporting compliance administration including Right to Work documents, Sentinel information, competencies, and certifications
- Monitoring missing timesheets and chasing outstanding payroll information
- Maintaining accurate records and filing systems
- Liaising with clients, workers, and internal departments regarding payroll or administrative queries
- Assisting with onboarding administration for new rail workers
- Supporting month-end and audit preparation where required
- Ensuring confidentiality and GDPR compliance at all times
Skills & Experience Required
- Previous payroll or administration experience preferred
- Strong data entry and administrative skills with excellent attention to detail
- Experience working within recruitment, construction, engineering, or rail sectors advantageous
- Confident using Microsoft Office, particularly Excel
- Experience using payroll, CRM, or workforce management systems beneficial
- Ability to work in a fast-paced environment and manage multiple deadlines
- Strong communication and organisational skills
- Professional and reliable approach to work
Desirable Experience
- Experience within the rail recruitment industry
- Understanding of rail competencies such as PTS/Sentinel
- Knowledge of temporary worker payroll processes
- Familiarity with invoicing
Working times
- Monday to Friday 40hrs (Can be Monday to Thursday 30hrs)
- 8.30am - 4.30pm
Payroll Administrator in Doncaster employer: Vital Human Resources
Contact Detail:
Vital Human Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Administrator in Doncaster
✨Tip Number 1
Network like a pro! Reach out to people in the rail recruitment industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common payroll-related questions. Think about how your previous experience aligns with the role and be ready to share specific examples of your attention to detail and organisational skills.
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications after a week or so. A quick email expressing your continued interest can set you apart from other candidates.
✨Tip Number 4
Check out our website for the latest job postings. We often have roles that might not be advertised elsewhere, so keep an eye out and apply directly through us for the best chance!
We think you need these skills to ace Payroll Administrator in Doncaster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Payroll Administrator role. Highlight any relevant experience in payroll or administration, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience with payroll processes and how you can contribute to our busy rail recruitment environment.
Show Off Your Skills: Don’t hold back on showcasing your skills! If you’ve got experience with Microsoft Office, especially Excel, or any payroll systems, make sure to mention it. We love seeing candidates who are confident with tech!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and we’ll be able to review your application faster. Let’s get started on this journey together!
How to prepare for a job interview at Vital Human Resources
✨Know Your Payroll Basics
Before the interview, brush up on your payroll knowledge. Understand the key processes involved in payroll administration, especially in a rail recruitment context. Familiarise yourself with terms like timesheets, purchase orders, and compliance requirements to show you’re ready to hit the ground running.
✨Showcase Your Attention to Detail
As a Payroll Administrator, attention to detail is crucial. Prepare examples from your past experience where your meticulous nature made a difference. Whether it was catching an error in data entry or ensuring compliance with regulations, these stories will highlight your suitability for the role.
✨Demonstrate Your Tech Savvy
Since the role involves using various systems, be ready to discuss your experience with Microsoft Office, particularly Excel, and any payroll or CRM systems you've used. If you can, bring along examples of reports or spreadsheets you've created to showcase your skills.
✨Prepare Questions About the Role
Interviews are a two-way street, so prepare thoughtful questions about the company’s payroll processes and how they handle compliance. This not only shows your interest but also helps you gauge if the role aligns with your career goals. Plus, it gives you a chance to engage with the interviewer!