At a Glance
- Tasks: Support payroll and compliance in a dynamic rail recruitment environment.
- Company: Join a leading rail recruitment company with a focus on teamwork.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be a key player in ensuring smooth operations and accurate payroll processing.
- Qualifications: Previous admin experience is essential; payroll knowledge is a plus.
The predicted salary is between 27800 - 27800 £ per year.
We are seeking an organised and detail-oriented Administrator to support the day-to-day administrative functions within a busy rail recruitment environment. This role is primarily focused on providing administrative support across workforce operations, with responsibility for payroll administration, compliance, onboarding, and general office processes.
Working closely with recruitment consultants, operations teams, clients, and rail workers, you will play a key role in ensuring accurate records, efficient administration, and the timely processing of payroll information across multiple rail projects.
Key Responsibilities- Providing day-to-day administrative support to the recruitment and operations teams
- Processing weekly payroll information for temporary rail workers and contractors
- Accurately entering timesheets, hours worked, pay rates, expenses, and shift information into internal systems
- Inputting and managing Purchase Orders (POs)
- Checking and validating timesheets against client requirements and shift records
- Monitoring outstanding timesheets and following up with workers and clients to ensure payroll deadlines are met
- Updating and maintaining candidate and worker records within CRM and workforce management systems
- Supporting compliance administration, including Right to Work documentation, Sentinel records, competencies, and certifications
- Assisting with the onboarding and registration of new rail workers
- Responding to payroll and administrative queries from clients, workers, and internal departments
- Assisting with invoice preparation and general payroll administration
- Maintaining accurate filing systems and ensuring all records are up to date
- Supporting month-end processes, reporting, and audit preparation where required
- Ensuring confidentiality, data accuracy, and GDPR compliance at all times
- Providing general administrative support to ensure the smooth running of the office and workforce operations
- Previous administration experience is essential; payroll administration experience is advantageous
- Strong organisational skills with excellent attention to detail
- Confident data entry skills with a high level of accuracy
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Strong communication and interpersonal skills
- Confident using Microsoft Office, particularly Excel
- Experience using CRM, payroll, or workforce management systems is beneficial
- Professional, reliable, and proactive approach to work
- Experience within recruitment, construction, engineering, or the rail industry
- Understanding of temporary worker administration and payroll processes
- Knowledge of rail competencies, including PTS and Sentinel
- Familiarity with purchase orders and invoicing
- Experience supporting compliance and onboarding activities
Administrator in Doncaster employer: Vital Human Resources
Vital Human Resources is an excellent employer, offering a dynamic work environment where employees can thrive in the fast-paced rail recruitment sector. With a strong focus on professional development and a supportive team culture, we provide our Payroll Administrators with the tools and opportunities to grow their careers while ensuring a healthy work-life balance. Join us for a rewarding experience that values your contributions and fosters your success.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Doncaster
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Vital Human Resources!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Vital Human Resources.
We think you need these skills to ace Administrator in Doncaster
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Vital Human Resources. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Vital Human Resources and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Vital Human Resources. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Vital Human Resources's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Vital Human Resources
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Vital Human Resources.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Vital Human Resources will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Vital Human Resources and how you would contribute to adapting HR strategies.
