Commercial Executive

Would you like to be part of Vital Energi’s Strategy of Growth? If so, we’re looking for a talented Commercial Executive to join our dynamic team at our Head Office in Blackburn.

The role involves assisting with the financial management of O&M Contracts, in partnership with the Contracts Managers and/or Engineers and the wider Commercial Services team. The successful candidate will be responsible for:

• Assisting the senior members of the commercial team on numerous projects with procurement, sub-contractor accounts and variation accounts.
• Commercial management of your own contracts and support with the transition to 4PS.

The Company: Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, Towns and Cities as well as Industrial and Commercial clients to decarbonise their buildings. We have and continue to work on ground-breaking projects throughout the UK which are supporting the UK’s Net Zero targets.

A few key responsibilities include:

• Vet contract documentation on receipt from Client to ensure compatibility with the Company’s Tender and subsequent negotiations.
• Prepare and issue enquiries for Plant, Materials and Sub-Contract packages. Vet quotations commercially and negotiate price and terms with vendors. Issue resultant Purchase Orders.
• Prepare and submit Applications for Payment and/or Invoices, obtain Payment Certificates / Authorisation and progress Client Payments in accordance with contractual provisions.
• Measure, submit and agree Variations and/or Compensation Events in accordance with contractual provisions.
• Monitor on-site record keeping (Eagle Records / Timesheets).
• Review Eagle / Job Logic or equivalent system to ensure that we claim all reactive work and call outs.
• Prepare and submit monthly Cost Value Reconciliations and Cash/Spend Profiles (Trading Forecast). Attend Contract Review Meetings.
• Authorisation and coding of Suppliers’ and Sub-Contractors’ Invoices and submission to Finance for payment.
• Measure, certify and agree Sub-Contractors interim valuations. Prepare and issue contractual notices to Sub-Contractors.
• Assist the Finance Department in securing payment of Invoices and/or Applications for Payment, chase and escalate any debt.
• Preparation of monthly Commercial Reports and CVR Summary working with the Finance Team.
• Management of annual indexation in accordance with contractual provisions.
• Day to Day admin support to Head of Commercial / Commercial Director and wider Commercial Services team as directed.
• Support with system transformation and launch of 4PS.

Education & Experience:

• 5 GCSE passes (grade A to C) including Maths and English (or equivalent).
• Minimum qualified to NVQ Level 3 or equivalent.
• Quantity Surveying Degree or other related degree (or equivalent on the job experience).
• Full UK Driving License.

Knowledge:

• Good commercial awareness.
• Ability to respond promptly and efficiently to contract adjustments and alterations.
• Ability to effectively prioritise and carry out tasks in a high pressure environment.
• NAV – Invoice approval.
• Order approval (finance repository) for <£10k on D&B projects and <£2k on O&M projects.
• 4PS.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Applicants must have the unrestricted and ongoing right to work in the UK for the duration of employment, without the need for sponsorship. Due to the nature of this role, we are unable to support visa sponsorship or employ individuals with time-limited permission or conditions attached to their right to work in the UK.

Notice to Agency and Search Firm Representatives: Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.