Administrator- Gatwick Airport

Would you like to be part of Vital Energi’s Strategy of Growth? Directly join our dynamic projects team at Gatwick Airport. We are seeking a Site Administrator to support the project management team and enhance operational efficiency.

The Site Administrator will undertake administrative tasks, ensuring the management team has adequate support to work efficiently. Their responsibilities include:

• Providing general administrative support to the project management team.
• Facilitating the meeting rooms and providing meeting attendees with refreshments when required.
• Organising efficient administration and filing systems as appropriate.
• Providing all-round general support for the teams.
• Assisting with H&S administration for the SHEQ and site team.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Ordering and managing stationery and sundries for site.
• Front of house duties including meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments.
• Creation, editing and formatting of MS office-based documentation.
• Taking lead role in the administration of site documentation.
• Copying, scanning and storing documents.
• Distributing project-related copies to internal teams.
• Filing documents in physical and digital records.
• Creating templates for future use.
• Managing the flow of documentation within the organisation.
• Maintaining confidentiality around sensitive information and terms of agreement.

The Person – Skills/Experience:

• Proven work experience in office administration or similar role.
• Familiarity with project management.
• Good IT skills and hands-on experience with MS Office, Excel, PowerPoint.
• Proficient typing and editing skills.
• Excellent command of both written and oral English.
• Excellent organisational skills with a strong attention to detail.

Equal Opportunity and Eligibility:

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability, or is disadvantaged by unjustifiable conditions or requirements. Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.