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- Tasks: Manage purchase ledgers, process invoices, and ensure timely payments.
- Company: Join Vitaflo, part of Nestlé Health Science, known for innovation and collaboration.
- Benefits: Competitive salary, 25 days leave, gym membership, and private healthcare.
- Why this job: Be part of a team that drives impactful change in clinical nutrition.
- Qualifications: Experience in purchase ledger roles and knowledge of accounting systems.
- Other info: Dynamic workplace with a focus on diversity and inclusion.
The predicted salary is between 30000 - 42000 £ per year.
We are part of Nestlé Health Science and continue to expand our global footprint with a worldwide presence in Clinical Nutrition. Our employees are at the heart of what we stand for with 96% saying they are proud to work for us and 94% recommending Vitaflo as a good place to work. Our headquarters, based in Liverpool, is the hub of innovative and creative activity.
Vitaflo (International) Ltd is currently looking to recruit a Purchase Ledger Clerk on a full‑time, 34 hours per week fixed‑term contract for 6 months. As a Purchase Ledger Clerk you will be 1 of a team of 4 and be responsible for ensuring the Purchase Ledger (suppliers & expenses) is maintained accurately and that the recording and payment of company external purchases and employee expenses is done on a timely basis. You will support the overall finance function and the reporting of business performance for the UK legal entity and other group entities such as Germany & France.
What will you do?
- Matching indirect invoices on Yooz (Purchase Order System) & posting through to Sage X3, querying discrepancies in price or quantity
- Reconciliation of supplier statements to ledgers and liaison with suppliers to resolve outstanding items
- Payment of suppliers on a timely basis
- Preparation and validation of monthly payment runs, including sending remittances to suppliers
- Maintenance and verification of change in supplier details
- Creation of new supplier accounts as required, ensuring that competitive bidding process has been undertaken where required
- Matching of direct purchases to goods received notes and purchase orders and querying any discrepancies in price or quantity
- Administration and checking of the Emburse expenses system, ensuring posting to Sage X3 and payment preparation
- For internal and external audits, perform any walkthroughs requested by the auditors and provide any supporting documentation as requested
- Proactive management of the purchase ledger and purchase order process to ensure potential blocks are resolved and allowing invoices to be paid on time
- Housekeeping on supplier accounts ensuring any proforma payments are followed up and reconciled to an invoice
What are we looking for?
Essential
- Previous experience of working within a fast‑paced Purchase Ledger Clerk role
- Knowledge of accounts system preferably Sage X3 or wide knowledge of multiple systems
- Good organisational skills and time‑management
- Basic knowledge of MS Excel and Word
- Excellent attention to detail
- Ability to deal with multiple currencies
- Understanding of VAT
Desirable
- Previous experience or knowledge of Yooz and / or Emburse expense systems
What we offer?
- Competitive salary
- 25 days annual leave (pro rata for part time) plus bank holidays and Christmas shut down
- Discretionary bonus scheme (subject to qualifying period)
- Gym membership/allowance (subject to qualifying period)
- Employer pension contribution (3% rising to 5% subject to qualifying period then matched to a maximum of 10%). Employee minimum contributions apply
- Private healthcare (subject to qualifying period)
- Volunteering opportunities
- Cycle to work scheme (subject to qualifying period)
At Vitaflo (International) Ltd, our values are rooted in respect – for our employees, our customers and our patients. That’s why championing diversity and inclusion is so important to us; when we embrace different perspectives and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. We are committed to equal opportunity for all.
Purchase Ledger Clerk in Liverpool employer: Vitaflo
Contact Detail:
Vitaflo Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk in Liverpool
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Vitaflo and its values. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions related to the Purchase Ledger Clerk role. Think about how your previous experience aligns with what they're looking for, especially with systems like Sage X3.
✨Tip Number 3
Show off your skills! If you have experience with multiple accounts systems or any specific tools mentioned in the job description, be sure to highlight these during your chat. It’s all about making yourself stand out!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Purchase Ledger Clerk in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your relevant experience, especially with accounts systems like Sage X3 and any knowledge of Yooz or Emburse. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your previous experience makes you a great fit. Remember, we love creativity and innovation, so let your personality come through!
Show Off Your Attention to Detail: As a Purchase Ledger Clerk, attention to detail is key. In your application, make sure to showcase examples where you've demonstrated this skill. Whether it's reconciling accounts or managing invoices, we want to know how you ensure accuracy in your work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Vitaflo!
How to prepare for a job interview at Vitaflo
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with invoices and accounts daily. Brush up on your knowledge of Sage X3 and any other accounting systems mentioned in the job description. Familiarise yourself with basic accounting principles and be ready to discuss how you've used these systems in previous roles.
✨Show Off Your Organisational Skills
This role requires excellent organisational skills and time management. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised your workload to meet deadlines, especially in a fast-paced environment.
✨Attention to Detail is Key
With a focus on accuracy in maintaining the Purchase Ledger, be prepared to demonstrate your attention to detail. You might be asked about how you handle discrepancies in invoices or supplier statements, so think of specific instances where your meticulous nature helped resolve issues.
✨Understand the Bigger Picture
Vitaflo values collaboration and innovation. Research the company’s mission and values, and be ready to discuss how your role as a Purchase Ledger Clerk fits into their overall goals. Showing that you understand the importance of your position within the finance function can set you apart from other candidates.