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- Tasks: Manage purchase ledger, process invoices, and ensure timely payments.
- Company: Join Vitaflo, a leader in clinical nutrition with over 25 years of innovation.
- Benefits: Enjoy competitive salary, 25 days leave, gym membership, and private healthcare.
- Why this job: Be part of a proud team dedicated to enhancing lives through innovative nutrition solutions.
- Qualifications: Experience in purchase ledger roles and knowledge of accounting systems required.
- Other info: Part-time role (14 hours/week) with a fixed term until December 2025.
The predicted salary is between 24000 - 36000 £ per year.
For more than 25 years, Vitaflo has developed innovative specialised clinical nutritional products for inherited metabolic disorders, pediatric kidney disease, and specialised diets such as the ketogenic diet. Vitaflo products offer patients choice, flexibility, and convenience. We combine the latest medical research, together with insights on changing modern lifestyles to best support patients in the compliance of restrictive therapeutic diets.
We are part of Nestlé Health Science and continue to expand our global footprint with a worldwide presence in Clinical Nutrition. Behind our pioneering company are people who drive breakthroughs in research and development, creating innovative impact. Our employees are at the heart of what we stand for with 96% saying they are proud to work for us and 94% recommending Vitaflo as a good place to work. Our Headquarters, based in Liverpool, is the hub of innovative and creative activity. We strive to be at the cutting edge of our industry sector with patients' needs being at the forefront of our mind. We work collaboratively, share our knowledge and expertise and above all love what we do and why we do it.
Vitaflo (International) Ltd are currently looking to recruit a Purchase Ledger Clerk on a part time, 14 hours per week Fixed Term Contract until end of December 2025. As a Purchase Ledger Clerk you will report to the Purchase Ledger Team Leader and be responsible for ensuring the Purchase Ledger (suppliers & expenses) is maintained accurately and that the recording and payment of company external purchases and employee expenses is done on a timely basis, supporting the overall finance function and the reporting of business performance.
What will you do?
- Posting of invoices and Credit Notes to purchase ledger accounts
- Reconciliation of supplier statements to ledgers and liaison with suppliers to resolve outstanding items
- Payment of suppliers on a timely basis
- Preparation and validation of monthly payment runs, including sending remittances to suppliers
- Maintenance and verification of change in supplier details
- Creation of new supplier accounts as required, ensuring that competitive bidding process has been undertaken where required
- Matching of direct purchases to goods received notes and purchase orders and querying any discrepancies in price or quantity
- Matching indirect invoices to Purchase Order System, querying discrepancies in price or quantity and ensuring correct authorisation channels have been followed
- Administration and checking of the Emburse expenses system, ensuring posting to Sage X3 and payment preparation
- For internal and external audits, perform any walkthroughs requested by the auditors and provide any supporting documentation as requested
- Proactive management of the purchase ledger and purchase order process to ensure potential blocks are resolved and allowing invoices to be paid on time
What are we looking for?
- Essential: Previous experience of working within a Purchase Ledger Clerk role
- Knowledge of accounts system preferably Sage X3 or wide knowledge of multiple systems
- Good organisational skills and time-management
- Basic knowledge of MS Excel and Word
- Excellent attention to detail
- Desirable: Previous experience or knowledge of Yooz and / or Emburse systems
What we offer?
- Competitive salary
- 25 days annual leave (pro rata for part time) plus bank holidays and Christmas shut down
- Discretionary bonus scheme (subject to qualifying period)
- Gym membership/allowance (subject to qualifying period)
- Employer pension contribution (3% rising to 5% subject to qualifying period then matched to a maximum of 10%). Employee minimum contributions apply
- Private healthcare (subject to qualifying period)
- Volunteering opportunities
- Cycle to work scheme (subject to qualifying period)
At Vitaflo (International) Ltd, our values are rooted in respect - for our employees, our customers and our patients. That’s why championing diversity and inclusion is so important to us; when we embrace different perspectives and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. We are committed to equal opportunity for all, and we may collect relevant anonymised data for monitoring purposes during our candidate registration process.
Purchase Ledger Clerk in Liverpool employer: Vitaflo International Ltd
Contact Detail:
Vitaflo International Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk in Liverpool
✨Tip Number 1
Familiarise yourself with Sage X3, as it's mentioned in the job description. If you haven't used it before, consider taking an online course or watching tutorial videos to get a basic understanding of how it works.
✨Tip Number 2
Highlight your organisational skills during any interviews. Prepare examples from your past experience where you successfully managed multiple tasks or resolved discrepancies in financial records.
✨Tip Number 3
Research Vitaflo and its products to understand their mission and values. This will help you align your answers with their company culture during the interview process, showing that you're genuinely interested in being part of their team.
✨Tip Number 4
Network with current or former employees of Vitaflo on platforms like LinkedIn. They can provide insights into the company culture and the role, which can be invaluable for your application and interview preparation.
We think you need these skills to ace Purchase Ledger Clerk in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger roles. Emphasise your familiarity with accounts systems, particularly Sage X3, and any specific skills that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention your previous experience in purchase ledger tasks and how you can contribute to Vitaflo's mission of enhancing lives through innovative nutrition.
Highlight Attention to Detail: In your application, provide examples of how your attention to detail has positively impacted your previous work. This is crucial for a Purchase Ledger Clerk, so make it clear how you ensure accuracy in financial records.
Showcase Organisational Skills: Demonstrate your organisational and time-management skills in your application. Discuss how you manage multiple tasks effectively, especially in a finance-related environment, to meet deadlines and maintain accuracy.
How to prepare for a job interview at Vitaflo International Ltd
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with invoices and financial records. Brush up on your accounting knowledge, especially related to purchase ledgers and reconciliation processes. Be prepared to discuss your previous experience with accounts systems like Sage X3.
✨Demonstrate Attention to Detail
This role requires excellent attention to detail. During the interview, highlight specific examples from your past work where your meticulousness helped avoid errors or improved processes. This will show that you understand the importance of accuracy in financial tasks.
✨Showcase Your Organisational Skills
The ability to manage multiple tasks efficiently is crucial for this position. Prepare to discuss how you prioritise your workload and manage deadlines. You might want to share a time when your organisational skills made a significant impact on your team's performance.
✨Familiarise Yourself with Company Values
Vitaflo places a strong emphasis on respect, diversity, and inclusion. Research their values and think about how your personal values align with theirs. Be ready to discuss how you can contribute to their mission of 'Enhancing Lives Together' during the interview.
