At a Glance
- Tasks: Manage customer rebates and trade promotions in a fast-paced FMCG environment.
- Company: Join a leading FMCG company with a focus on innovation and teamwork.
- Benefits: Enjoy 24 days leave, private medical insurance, and a 50% staff discount.
- Other info: Hybrid work model with excellent career growth opportunities.
- Why this job: Make a real impact by ensuring financial accuracy and compliance.
- Qualifications: Experience in rebate management and strong analytical skills required.
The predicted salary is between 40000 - 50000 £ per year.
Location: North West London, NW2 7HF
Salary: Competitive + Bonus
Hours: Monday – Friday 9:00am – 6:00pm + 1 hour lunch break
Hybrid: 3 days in office, 2 days working from home.
Start date: Immediate
About the role
As part of our commitment to innovation and development, we’re looking for a Rebates Controller. You will be responsible for the accurate management, calculation, accounting, and settlement of customer rebates, trade promotions, and incentive agreements within a fast‑paced FMCG environment. The role ensures financial accuracy, compliance with rebate contracts, and strong collaboration with Sales, Commercial, and Supply Chain teams.
Responsibilities
- Rebate Management & Accounting
- Own the end‑to‑end rebate process, from contract setup to accrual, validation, and settlement.
- Ensure rebate accruals are accurately calculated, posted, and reconciled in line with accounting standards (e.g. IFRS 15).
- Review rebate agreements to ensure correct financial treatment and system setup.
- Review payments/deductions made to suppliers and third‑party companies to ensure accuracy and compliance.
- Identify, investigate, and resolve any historical overpayments or duplicate payments.
- Review of customer audit claims and debit notes raised.
- Maintain clear audit trails and documentation for all investigations.
- Work closely with AP, AR, and Finance teams to strengthen internal controls and prevent future discrepancies.
- Controls & Compliance
- Maintain robust internal controls over rebate and customer deduction processes.
- Ensure compliance with internal policies, audit requirements, and external regulations.
- Support internal and external audits by providing documentation and explanations.
- Manage a portfolio of customer accounts, ensuring timely collection of outstanding debt.
- Monitor aged debt, proactively reducing overdue balances and improving DSO.
- Build and maintain strong relationships with customers to resolve queries efficiently.
- Allocate incoming payments accurately and promptly.
- Reporting & Analysis
- Produce detailed rebate reporting for Finance, Sales, and Commercial teams.
- Support month‑end close activities related to rebates and trade spend including reconciliations and reporting.
- Stakeholder Management
- Act as the key finance contact for Sales and Commercial teams on rebate matters.
- Resolve customer rebate queries and disputes in a timely manner.
- Systems & Process Improvement
- Clear understanding and timely accounting of supplier deductions.
- Support system enhancements, automation initiatives, and process standardisation.
- Drive efficiency improvements in rebate tracking and settlement cycles.
Key Skills & Competencies
- Strong attention to detail and high level of financial accuracy.
- Excellent analytical and problem‑solving skills.
- Ability to manage high volumes of data in a fast‑moving environment.
- Strong communication skills with both finance and non‑finance stakeholders.
- Proactive mindset with a focus on continuous improvement.
- Proven experience identifying, investigating and chasing over‑payments within an FMCG environment.
- Hands‑on experience managing rebates, trade spend, or promotional accounting.
- Previous experience in credit control, within an FMCG or a fast‑paced commercial environment would be beneficial.
- Strong understanding of the order‑to‑cash cycle and financial controls.
- Excellent communication and relationship‑building skills.
- High attention to detail with strong investigative and problem‑solving abilities.
- Confident working with large volumes of data and transactional information.
- Proficient in Excel and ERP systems (SAP, Oracle, or similar).
What Success Looks Like in This Role
- Identification and recovery of historical overpayments
- Accurate and timely rebate accruals and settlements
- Clean audits with no material findings related to rebates
- Strong partnerships with Sales and Commercial teams
- Improved visibility and control over trade spend
Benefits
- 24 days annual leave plus bank holidays
- Birthday day off.
- Bupa dental cover.
- Private medical insurance.
- 50% staff discount on all Vitabiotics products.
- Staff skills training.
- Health and wellbeing programme.
- Pension contributions.
- Sick pay support.
- Free onsite parking.
- Enhanced maternity or paternity leave.
- Company events.
- Fresh fruit and snacks.
- 2 Charity days a year.
- Free EV charging station.
Rebates Controller (12-month FTC) employer: Vitabiotics
At our North West London location, we pride ourselves on being an excellent employer that fosters a collaborative and innovative work culture. As a Rebates Controller, you will benefit from a competitive salary, generous annual leave, and a range of health and wellbeing programmes, all while enjoying the flexibility of a hybrid working model. We are committed to your professional growth, offering skills training and opportunities to enhance your career in a fast-paced FMCG environment.
StudySmarter Expert Advice🤫
We think this is how you could land Rebates Controller (12-month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections in the FMCG sector and let them know you're on the hunt for a Rebates Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of rebate management and accounting standards like IFRS 15. Be ready to discuss your experience with high volumes of data and how you've tackled challenges in previous roles.
✨Tip Number 3
Show off your analytical skills! Bring examples of how you've identified and resolved overpayments or discrepancies in past positions. This will demonstrate your attention to detail and problem-solving abilities, which are key for this role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Rebates Controller (12-month FTC)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Rebates Controller role. Highlight your experience in managing rebates, trade promotions, and any relevant financial controls to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your background aligns with our needs. Don’t forget to mention your proactive mindset and problem-solving skills!
Showcase Your Analytical Skills:Since this role involves a lot of data management and financial accuracy, make sure to highlight any relevant analytical experiences. We want to see how you've tackled complex problems in fast-paced environments before!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Vitabiotics
✨Know Your Numbers
As a Rebates Controller, you'll be dealing with a lot of financial data. Brush up on your knowledge of rebate calculations and accounting standards like IFRS 15. Be ready to discuss how you've managed similar processes in the past.
✨Showcase Your Problem-Solving Skills
This role requires strong analytical abilities. Prepare examples of how you've identified and resolved discrepancies or overpayments in previous positions. Highlight your proactive mindset and any improvements you've implemented.
✨Communicate Effectively
You'll need to collaborate with various teams, so practice explaining complex financial concepts in simple terms. Think about how you can build relationships with both finance and non-finance stakeholders during the interview.
✨Familiarise Yourself with Their Systems
If you have experience with ERP systems like SAP or Oracle, make sure to mention it. If not, do a bit of research on these systems and be prepared to discuss how you would adapt to new software quickly.
