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- Tasks: Support senior management with admin tasks, travel arrangements, and meeting coordination.
- Company: Join Vitabiotics, the UK's No.1 vitamin company with a culture of innovation and teamwork.
- Benefits: Enjoy 24 days leave, private medical insurance, and a 50% discount on products.
- Why this job: Be part of a pioneering team in nutritional healthcare and make a real impact.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Hybrid work model with opportunities for professional development and career growth.
The predicted salary is between 35000 - 45000 £ per year.
Location: North West London, NW2 7HF
Salary: £35,000 - £45,000 per annum
Hours: Monday – Friday 9:00am – 6:00pm + 1 hour lunch break
Hybrid: 3 days in office, 2 days working from home.
Our business… At Vitabiotics, you will find a diverse bunch of talented folk who come from a wide range of backgrounds and possess an extensive array of experience. What brings us all together is a culture that thrives on innovation, mutual respect, teamwork and a sense of commitment. Vitabiotics is truly a great place to work!
As part of our commitment to innovation and development, we are seeking a highly organised, proactive, and discreet Executive Assistant to provide comprehensive support to our senior management team members. This is a pivotal role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities will include…
- Provide high-level administrative support to senior management team members, including diary and travel management.
- Coordinate meetings, prepare agendas, and take accurate minutes.
- Manage complex travel arrangements, itineraries, and visa requirements.
- Act as a key point of contact between senior management and internal/external stakeholders.
- Draft, review, and format correspondence, presentations, and reports.
- Maintain confidentiality and handle sensitive information with discretion.
- Support project coordination and follow up on action items.
- Organise company events, meetings, and off-site activities.
- Streamline administrative processes to improve efficiency.
- Any other administrative duties as may reasonably be required.
Qualifications
- Proven experience as an Executive Assistant or in a similar role supporting senior management team members.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to multitask and prioritise effectively under pressure.
- Strong problem-solving skills and attention to detail.
- Experience managing complex schedules and travel arrangements.
- A proactive, flexible, and can-do attitude.
Benefits
- 24 days annual leave plus bank holidays.
- Birthday day off.
- 2 Charity days a year.
- Bupa dental cover.
- Private medical insurance.
- 50% staff discount on all Vitabiotics products.
- Staff skills training.
- Health and wellbeing programme.
- Pension contributions.
- Sick pay support.
- Free onsite parking.
- Enhanced maternity or paternity leave.
- Company events.
- Fresh fruit and snacks.
- Free EV charging station.
Executive Assistant employer: Vitabiotics
Contact Detail:
Vitabiotics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. At Vitabiotics, they value innovation and teamwork, so be ready to share how you embody these traits in your work.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Show off your organisational skills and attention to detail, as these are key for an Executive Assistant role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior management, managing diaries, and handling travel arrangements. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team at Vitabiotics. Don't forget to mention your organisational skills and proactive attitude!
Showcase Your Communication Skills: As an Executive Assistant, strong communication is key. In your application, demonstrate your written communication skills by being clear and concise. We love a well-structured application that reflects professionalism!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Vitabiotics
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Vitabiotics. Familiarise yourself with the responsibilities listed in the job description, such as diary management and travel arrangements. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Discuss any tools or methods you use to stay organised, as this is crucial for the role. Highlighting your attention to detail will also impress the interviewers.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and discretion. Prepare for scenarios where you might need to handle sensitive information or manage conflicting schedules. Practising your responses will help you feel more confident and articulate during the interview.
✨Demonstrate Your Communication Skills
As an Executive Assistant, strong communication is key. Be prepared to discuss how you’ve effectively communicated with senior management and stakeholders in the past. You might even want to bring along a sample of correspondence or reports you've drafted to showcase your writing skills.