At a Glance
- Tasks: Manage customer rebates and trade promotions in a fast-paced FMCG environment.
- Company: Join Vitabiotics, the UK's No.1 vitamin company with a culture of innovation.
- Benefits: Competitive salary, bonus, hybrid work, and 24 days annual leave.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Make a real impact in financial accuracy and compliance while collaborating with diverse teams.
- Qualifications: Experience in rebates management and strong analytical skills required.
The predicted salary is between 35000 - 45000 £ per year.
Location: North West London, NW2 7HF
Salary: Competitive + Bonus
Hours: Monday - Friday 9:00am - 6:00pm + 1 hour lunch break
Hybrid: 3 days in office, 2 days working from home.
Start date: Immediate
At Vitabiotics, you'll find a diverse bunch of talented folk who come from a wide range of backgrounds and possess an extensive array of experience. What brings us all together is a culture that thrives on innovation, mutual respect, teamwork and a sense of commitment. Vitabiotics has pioneered advances in nutritional healthcare products for over 50 years and the range includes many of Britain's leading supplement brands such as Perfectil, Pregnacare, Wellman, Wellwoman and Menopace.
As the UK's No.1 vitamin company, exporting to over 100 countries, Vitabiotics is widely acknowledged as leaders in innovation and in 2018 became the first vitamin company to twice receive the Queen's Award for Innovation, awarded for its groundbreaking clinical research.
About The Role
As part of our commitment to innovation and development, we're looking for a Rebates Controller. You will be responsible for the accurate management, calculation, accounting, and settlement of customer rebates, trade promotions, and incentive agreements within a fast‑paced FMCG environment. The role ensures financial accuracy, compliance with rebate contracts, and strong collaboration with Sales, Commercial, and Supply Chain teams.
- Rebate Management & Accounting
- Own the end-to-end rebate process, from contract setup to accrual, validation, and settlement
- Ensure rebate accruals are accurately calculated, posted, and reconciled in line with accounting standards (e.g. IFRS 15)
- Review rebate agreements to ensure correct financial treatment and system setup
- Review payments/deductions made to suppliers and third‑party companies to ensure accuracy and compliance
- Identify, investigate, and resolve any historical overpayments or duplicate payments
- Review of customer audit claims and debit notes raised
- Maintain clear audit trails and documentation for all investigations
- Work closely with AP, AR, and Finance teams to strengthen internal controls and prevent future discrepancies
- Controls & Compliance
- Maintain robust internal controls over rebate and customer deduction processes
- Ensure compliance with internal policies, audit requirements, and external regulations
- Support internal and external audits by providing documentation and explanations
- Manage a portfolio of customer accounts, ensuring timely collection of outstanding debt
- Monitor aged debt, proactively reducing overdue balances and improving DSO
- Build and maintain strong relationships with customers to resolve queries efficiently
- Allocate incoming payments accurately and promptly
- Reporting & Analysis
- Produce detailed rebate reporting for Finance, Sales, and Commercial teams
- Support month‑end close activities related to rebates and trade spend including reconciliations and reporting
- Stakeholder Management
- Act as the key finance contact for Sales and Commercial teams on rebate matters
- Resolve customer rebate queries and disputes in a timely manner
- Systems & Process Improvement
- Clear understanding and timely accounting of supplier deductions
- Support system enhancements, automation initiatives, and process standardisation
- Drive efficiency improvements in rebate tracking and settlement cycles
Key Skills & Competencies
- Strong attention to detail and high level of financial accuracy
- Excellent analytical and problem‑solving skills
- Ability to manage high volumes of data in a fast‑moving environment
- Strong communication skills with both finance and non‑finance stakeholders
- Proactive mindset with a focus on continuous improvement
Requirements
- Proven experience identifying, investigating and chasing over‑payments within an FMCG environment
- Hands‑on experience managing rebates, trade spend, or promotional accounting
- Previous experience in credit control, within an FMCG or a fast‑paced commercial environment would be beneficial
- Strong understanding of the order‑to‑cash cycle and financial controls
- Excellent communication and relationship‑building skills
- High attention to detail with strong investigative and problem‑solving abilities
- Confident working with large volumes of data and transactional information
- Proficient in Excel and ERP systems (SAP, Oracle, or similar)
What Success Looks Like In This Role
- Identification and recovery of historical overpayments
- Accurate and timely rebate accruals and settlements
- Clean audits with no material findings related to rebates
- Strong partnerships with Sales and Commercial teams
- Improved visibility and control over trade spend
Benefits
24 days annual leave plus
Rebates Controller (12-month FTC) in London employer: Vitabiotics Ltd
At Vitabiotics, we pride ourselves on fostering a vibrant and inclusive work culture that champions innovation and teamwork. As a Rebates Controller, you'll enjoy a competitive salary, bonus opportunities, and the flexibility of a hybrid working model, all while contributing to a company recognised for its leadership in nutritional healthcare. With a commitment to employee growth and development, Vitabiotics offers a supportive environment where your contributions are valued and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Rebates Controller (12-month FTC) in London
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We think you need these skills to ace Rebates Controller (12-month FTC) in London
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
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Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Vitabiotics Ltd. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Vitabiotics Ltd confidence in your short-term commitment to the role.
How to prepare for a job interview at Vitabiotics Ltd
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Vitabiotics Ltd.
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✨Demonstrate a Willingness to Learn
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