At a Glance
- Tasks: Manage international export orders from start to finish, ensuring timely dispatch and accurate documentation.
- Company: Join Vitabiotics, the UK's No.1 vitamin company with a culture of innovation and teamwork.
- Benefits: Enjoy competitive salary, 24 days leave, private medical insurance, and staff discounts.
- Other info: Hybrid work model with opportunities for professional development and career growth.
- Why this job: Be part of a pioneering team in nutritional healthcare and make a global impact.
- Qualifications: Experience in freight forwarding and strong customer service skills are essential.
The predicted salary is between 29700 - 36300 £ per year.
Job title
- Export Shipping Executive
- (6-months fixed term contract)
Location
North West London, NW2 7HF
Salary
Competitive
Hours
Monday – Friday 9:00am – 6:00pm + 1 hour lunch break
Hybrid
3 days in office, 2 days working from home
Start date
- Immediate
- Our business…
At Vitabiotics, you'll find a diverse bunch of talented folk who come from a wide range of backgrounds and possess an extensive array of experience.
What brings us all together is a culture that thrives on innovation, mutual respect, team work and a sense of commitment.
Vitabiotics is truly a great place to work!
Vitabiotics has pioneered advances in nutritional healthcare products for 55 years and the range includes many of Britain’s leading supplement brands such as Perfectil, Pregnacare, Wellman, Wellwoman and Menopace.
As the UK’s No.1 vitamin company, exporting to over 100 countries, Vitabiotics is widely acknowledged as leaders in innovation and in 2018 became the first vitamin company to twice receive the Queen’s Award for Innovation, awarded for its ground breaking clinical research.
As part of our commitment to innovation and development, we are looking for experienced Export Shipping Executive.
You will manage assigned international export customer orders from order readiness through shipment, documentation and delivery follow-up, ensuring goods are dispatched on time and with complete, accurate and destination-compliant documentation.
Responsibilities will include…
- Own the end-to-end operational management of assigned export customer orders, from confirmed order and cargo readiness through dispatch, shipment documentation and delivery follow-up.
- Manage ocean export shipments, including groupage/LCL and FCL movements, using approved freight forwarders, shipping lines, NVOCCs/co-loaders and hauliers.
- Arrange bookings and transport in line with required delivery dates, cargo readiness, vessel schedules, port cut-offs and customer instructions; coordinate collections from warehouse/packing locations and resolve operational constraints.
- Monitor orders in SAP, including customer delivery dates, stock availability/allocation and backorders; work with Supply Chain and the customer to manage priorities, split shipments or revised shipment plans where required.
- Prepare, check and issue accurate export documentation, including commercial invoices, packing lists, shipping instructions, Bills of Lading/sea waybills, Certificates of Origin and other destination-specific documents or certificates as applicable.
- Apply approved customs, country-of-origin and preferential-origin instructions and coordinate export customs declarations and supporting evidence through the appropriate internal team, broker or freight forwarder; escal...
- Work closely with Quality/Regulatory teams to confirm destination-country product, registration, certificate, labelling and minimum shelf life requirements before release of goods where applicable.
- Ensure all documents are consistent across product description, quantities, values, weights, commodity codes, origin, Incoterms, consignee/importer details and transport information before final issue.
- Review draft Bills of Lading and other carrier documents promptly, arrange amendments within deadlines, and ensure final documents are released to customers, banks, brokers or agents in accordance with the agreed shipment terms.
- Maintain proactive communication with customers/distributors, freight forwarders, customs brokers and internal stakeholders, providing accurate shipment status, ETD/ETA, documentation progress and early escalation of delays or risks.
- Track shipments and resolve operational exceptions, including vessel rollovers, missed cut-offs, customs queries, port congestion, documentation discrepancies and demurrage/detention risk.
- Support freight cost control by using approved rates, checking charges, challenging avoidable costs and supporting freight invoice queries.
- Maintain accurate shipment records and system data for traceability, audit and KPI reporting.
- Contribute to export process improvement, country shipping instructions and team cross-cover.
Essential
- Experience within a freight forwarding environment, with strong hands-on ocean/sea/air freight export experience.
- Proven start-to-finish management of groupage/LCL and FCL export shipments, including bookings, collections, carrier/forwarder coordination, documentation and shipment tracking.
- Practical experience preparing and checking export shipping documentation and working with UK export customs procedures and freight/customs brokers.
- Working knowledge of Bills of Lading, shipping instructions, Incoterms, port/vessel cut-offs and the operational requirements of shipping lines, co-loaders and hauliers.
- Experience managing multiple international shipments/customer accounts simultaneously while meeting documentation and dispatch deadlines.
- Strong customer service experience and confidence communicating with customers, overseas agents and service providers to resolve shipment issues.
Desirable
- Experience on the exporter/manufacturer side within FMCG, food supplements, healthcare, pharmaceutical, cosmetics or another regulated consumer-goods environment.
- Experience shipping to the Middle East, Africa and Europe and handling destination-specific documentation, Chamber of Commerce/consular requirements or document legalisation.
- Knowledge of country-of-origin, preferential-origin and Rules of Origin concepts, including Certificates of Origin and preference documents where applicable.
- Experience with Letters of Credit, documentary collections or bank-controlled shipping documentation.
- Experience using SAP/S/4HANA or a comparable ERP system; freight forwarding systems such as Cargo Wise are also advantageous.
- BIFA, CILT, customs/trade compliance or other relevant logistics qualification but not essential.
- 24 days annual leave plus bank holidays.
- Birthday day off.
- 2 Charity days a year.
- Bupa dental cover.
- Private medical insurance.
- 50% staff discount on all Vitabiotics products.
- Staff skills training.
- Health and wellbeing programme.
- Pension contributions.
- Sick pay support.
- Free onsite parking.
- Enhanced maternity or paternity leave.
- Company events.
- Fresh fruit and snacks.
- Free EV charging station.
- #J-18808-Ljbffr
Export Shipping Executive employer: Vitabiotics Ltd
Vitabiotics Ltd is an exceptional employer, offering a dynamic work culture that fosters creativity and collaboration in the fast-paced FMCG and healthcare sectors. With a hybrid working model, generous benefits like 24 days of annual leave and private medical insurance, and ample opportunities for professional growth, employees are empowered to thrive both personally and professionally while contributing to the success of leading supplement brands.
StudySmarter Expert Advice🤫
We think this is how you could land Export Shipping Executive
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Vitabiotics Ltd and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Vitabiotics Ltd!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Vitabiotics Ltd keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Export Shipping Executive
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Vitabiotics Ltd:This is your chance to really connect with the team at Vitabiotics Ltd. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Vitabiotics Ltd
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Vitabiotics Ltd.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Vitabiotics Ltd that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Vitabiotics Ltd. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
