At a Glance
- Tasks: Lead document control for high-profile MEP construction projects and mentor a dynamic team.
- Company: Join a growing business with a focus on innovation and efficiency.
- Benefits: Competitive salary, career progression, ongoing training, and professional development.
- Other info: Exciting opportunity to work on complex projects and develop your skills.
- Why this job: Make a real impact in a fast-paced environment while shaping the future of document management.
- Qualifications: Experience in document control and leadership within the construction industry.
The predicted salary is between 45000 - 55000 £ per year.
Are you an experienced Document Control Lead or Senior Document Controller looking for your next challenge? We are recruiting for a highly organised and proactive professional to lead the document control function across multiple high-profile MEP construction projects. This is an exciting opportunity to join a growing business where you will play a key role in ensuring projects are delivered efficiently through effective document management, strong leadership and continuous process improvement.
You will be confident managing multiple priorities, solving problems as they arise and working collaboratively with project teams to keep information flowing and projects on track.
Reporting to the Business Strategy Manager, you will take ownership of document control processes across multiple projects while leading and developing a team of Document Controllers and project support staff. Working closely with project managers, design teams, engineers, commercial teams, subcontractors and site teams, you will ensure technical documentation is managed accurately and efficiently throughout the project lifecycle.
- Lead and manage the document control and project administration function across multiple construction projects.
- Line manage, mentor and develop a team of Document Controllers and project support staff.
- Plan workloads, allocate resources and ensure the team effectively supports project delivery.
- Conduct one-to-one meetings, probation reviews, appraisals and performance reviews.
- Establish and maintain document control procedures, standards and best practices.
- Manage project documentation throughout the full project lifecycle.
- Control drawing registers, RFIs, technical submissions, transmittals and project correspondence.
- Ensure drawings and documentation are issued, filed and archived accurately and in line with company procedures.
- Monitor drawing revisions to ensure project teams are always working from the latest approved information.
- Coordinate with design teams, engineers, subcontractors and site teams to ensure timely distribution of project information.
- Support the preparation of O&M manuals and project handover documentation.
- Produce document control reports, KPIs and management dashboards.
- Act as a key point of contact for document control queries, troubleshooting issues and providing practical solutions to keep projects moving.
You will have previous experience within the construction industry, ideally working on MEP or building services projects, and be confident managing both project documentation and people. You'll be confident identifying issues, troubleshooting problems and implementing effective solutions while building strong working relationships across project teams.
- Previous experience as a Document Control Lead, Senior Document Controller or similar leadership role.
- Experience within an MEP, building services or construction environment.
- Previous experience leading, supervising and developing Document Controllers or project administration teams.
- Excellent time management skills with the ability to prioritise multiple projects and competing deadlines.
- Experience using document management systems such as Aconex, Asite, Viewpoint, Procore or SharePoint.
- Qualification in Business Administration, Information Management, Construction Management or a related discipline.
- Knowledge of ISO 9001 and document management best practice.
- Relevant document control or information management qualifications.
If you are an experienced Document Control professional looking to take the next step in your career and enjoy working in a fast-paced environment where you can make a real impact, we would love to hear from you.
Locations
Document and Data Management Controller in Essex, Loughton employer: Vita Recruitment Limited
Join a dynamic and growing company that values leadership and innovation in the construction industry. As a Document and Data Management Controller, you will benefit from a competitive salary, ongoing professional development, and the opportunity to lead a dedicated team on high-profile MEP projects. Our collaborative work culture fosters strong relationships across teams, ensuring that your contributions are recognised and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Document and Data Management Controller in Essex, Loughton
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Vita Recruitment Limited, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document and Data Management Controller at Vita Recruitment Limited.
We think you need these skills to ace Document and Data Management Controller in Essex, Loughton
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Vita Recruitment Limited
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
