At a Glance
- Tasks: Support employees with payroll queries and manage data for accurate payroll processing.
- Company: Join Vistry Services, a top UK housebuilder committed to integrity and community.
- Benefits: Enjoy competitive salary, annual bonus, and up to 39 days leave with service.
- Other info: Dynamic work environment with opportunities for volunteering and personal development.
- Why this job: Be part of a team that values your contribution and offers career growth.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Excel.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities
- Respond to employee queries and offer help and guidance on PAYE and payroll processes.
- Manage the team mailbox and respond or refer to team colleagues on all queries within 4 hours of receipt.
- Ensure that all personal data submitted via the self‑service functionality is audited and authorised daily.
- Ensure that all bank information submitted via the self‑service functionality is validated and authorised daily.
- Monitor, check and upload all bulk variable data to the payroll system including:
- Commission
- Additional travel allowance
- Bonus payments
- Overtime, Bonus, Shift - Factory
- Overtime - Site operatives
- Enhanced holiday for weekly paid
- Enter hours worked for casual/zero bank employees.
- Where submissions are not received on cut‑off date -1, issue reminders to relevant parties. Issue second reminder on cut‑off date +1.
- Download and check all statutory notices from HMRC gateway, such as student loans, PGLs, P45, P46, and tax code notifications.
- For tax codes, compare against existing tax codes and where there is a significant change, issue standard notification to employee.
- Ensure that self‑certifications of sickness forms received via the self‑service functionality are updated to the employee’s absence record.
- Where the absence data is missing, contact the line managers and offer training and guidance on using MyView to report absences.
- Monitor absences of longer than 7 days which are uncertificated and advise line manager that a Doctor’s fit note is due.
- Upload to ResourceLink any doctor’s fit notes that are received into the mailbox. Contact the line managers and offer training and guidance on using MyView to upload supporting absence documentation.
- Assist with checking colleague’s input and provide support during team absences.
- Assist with processing any ad‑hoc month end or tax year end tasks.
- Help and assist when required, other colleagues in the team who manage the car fleet, employee benefits and expenses payments.
- Be aware and have in depth knowledge of all policies that affect the output of the payroll.
Company Overview
The role is based within Vistry Services at our office in West Malling, Kent. We build more than homes, we’re making Vistry. Being a responsible developer and award‑winning employer means we live each day through our ethos – doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership‑led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five‑star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.
Qualifications
- Previous experience in a relevant administration field, preferably in a similar sized payroll or finance environment to Vistry.
- Be a strong and confident communicator via Teams, the telephone and e‑mail.
- Be very organised and self‑motivated with regards to managing your own workload. Be aware of team workloads and be readily available to assist colleagues.
- Be flexible, adaptable and somebody who can work well under pressure and deal with high volumes of work and tight deadlines.
- Have good to excellent knowledge of Outlook, EXCEL and Word and a similar payroll system to ResourceLink.
Benefits
- Competitive basic salary and annual bonus.
- Salary sacrifice car scheme available to all employees.
- Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service.
- 2 Volunteering days per annum.
- Private medical insurance, with employee paid cover.
- Enhanced maternity, paternity and adoption leave.
- Competitive pension scheme through salary sacrifice.
- Life assurance at 4 x your annual salary.
- Share save and share incentive schemes.
Payroll Administrator in Kings Hill employer: Vistry Services
Vistry Services is an exceptional employer located in West Malling, Kent, where we prioritise integrity, caring, and quality in everything we do. Our commitment to employee well-being is reflected in our generous benefits package, including up to 39 days of annual leave, private medical insurance, and a competitive pension scheme. We foster a supportive work culture that encourages professional growth and collaboration, making it a rewarding place for those seeking meaningful employment in the payroll administration field.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll Administrator in Kings Hill
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Vistry Services!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Vistry Services.
We think you need these skills to ace Payroll Administrator in Kings Hill
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Vistry Services. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Vistry Services and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Vistry Services. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Vistry Services's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Vistry Services
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Vistry Services.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Vistry Services will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Vistry Services and how you would contribute to adapting HR strategies.
