Adoptions Manager

Role Overview In a Nutshell… We have a new opportunity for an Adoptions Manager to join our team within Vistry Cornwall South West, at our Exeter office. As our Adoptions Manager, you will be responsible for the maintenance and timely and cost-efficient adoption of completed estate roads, sewers, pumping stations and public open spaces. You will work with the Engineering Manager to develop technical agreements during technical approval. Additionally, you will engage and work with Build and Commercial teams towards the end of project development to ensure timely completion of works, sign-off and to reduce the occurrence of errors and barriers to adoption/hand-over. You will maintain the company, group and technical project bonds and sectional agreement trackers and report on outstanding bonds and overrun costs and timescales.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let’s cut to the chase, what’s in it for you…

• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits

In return, what we would like from you…

• Behave in line with our company values – Integrity, Caring and Quality
• Relevant experience in a similar position with a recognised housing developer or Highway/Drainage Authority
• Experience/in-depth knowledge of estate road and sewer construction & inspection
• Understanding of Highway & Water Industry standards
• Computer literate with a good knowledge of AutoCAD, Excel and Word
• Accurate with an eye for detail
• Able to work under pressure and to deadlines
• An awareness of the impact of work on the business and residents of developments
• Sound commercial awareness
• Good negotiation skills
• Decision making/problem solving/multi-tasking
• Able to influence and persuade others to their point of view
• A good communicator/listener
• Team player able to communicate with internal and external stakeholders / colleagues
• willing to work extra to meet deadlines as and when the business needs require it

Desirable – A Civil Engineering related qualification i.e. Degree, HND or HNC

More about the Adoptions Manager role…

• Work with the Build & Commercial Departments to ensure a timely sign-off/handover for roads and sewers
• Whenever possible, attend sites during infrastructure works/activities and identify/record issues, monitor quality and provide positive feedback or raise concerns with the build team and/or contractors
• Ensure CCTV Surveys, As-Built Surveys, etc. are provided by the relevant supply chain and submitted for approval to the adoption authority or approved body.
• Commission and/or provide responses to Road Safety Audits to achieve sign-off
• Liaise with the Engineering and Technical Managers to ensure that infrastructure agreements (S278, S38, S104, S185) and Deeds are in place to facilitate the timely sign-off of works.
• Investigate barriers to adoption of Legacy Sites and explore and pursue solutions with adopting authorities
• Provide assistance and guidance to the Technical Department with respect to preparation of Adoption Plans, Deed Plans, Agreements and statutory processes inline with instruction from line manager
• Prepare and issue Highway H&S Files to adopting authorities
• Work with the Technical Managers to assist Managing external consultants to assist with adoptions as required including their performance and costs
• Assist with the development of pre-construction costs as instructed by line manager.
• Cultivate and maintain good, professional and respected working relationships with all external adopting bodies including Highways Authorities, Water Authorities, Councils and Management Companies
• Liaise with Subcontractors and the Commercial Department with respect to completion of works, variations/new quotations, inspections and rectifying sub-standard works
• Keep up to date with utility works/installations as may be required to facilitate adoptions/handovers
• Arrange site inspections of infrastructure at the end of maintenance periods and identify and arrange all works required to achieve adoption
• Undertake regular Site Inspections of completed, unadopted developments and review Health and Safety implications, arranging any necessary remedial works through the Commercial Department
• Provide support to the commercial department in the procurement of MEP packages via input into enquiry, scopes, reviewing quotations, attending pre-order meetings, etc.
• Familiarise yourself with the Contract requirements/Employer Requirements and CountrySide partnerships utility design solutions
• Ensure any comments/queries on the utilities design are reviewed and coordinated with the infrastructure design for adoptable roads and sewers
• Support the Commercial department in reviewing payment applications
• Ensure the necessary certification is provided for all connections to obtain PC / completion including witnessing
• Ensure applications for all meters are made and installation managed to programme.
• Manage the individual Project technical utility trackers, monitor on costs and variations, timescales and risk items
• Develop and implement a robust test and inspection regime for all stages
• Maintain up to date knowledge of all highways and drainage adoption and design procedures and design codes

Finally, let’s tell you a bit more about us… We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.