At a Glance
- Tasks: Manage project finances and coordinate office tasks for a dynamic work environment.
- Company: Join Vistex, a global leader in enterprise software and services.
- Benefits: Competitive salary, hands-on experience, and a vibrant office culture in Camden.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Perfect for those who love variety and want to make an impact in finance and office management.
- Qualifications: Degree in Accounting or related field with 2 years of accounting experience.
The predicted salary is between 35000 - 45000 £ per year.
Vistex is a global enterprise software and services company that helps businesses take control of their mission‑critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line.
At Vistex we are looking for an Accounts Receivable & Office Coordinator to join our team, with a minimum of 4 days per week in our office located in London (Camden). This role offers a unique blend of financial responsibilities and office management tasks, making it ideal for someone who enjoys variety in their day‑to‑day work.
Responsibilities
- Set up and maintain project records in the ERP system to ensure accurate tracking of project costs, billing schedules, and revenue.
- Review Statements of Work (SOWs), customer purchase orders, and project documentation to verify billing requirements and project financial parameters.
- Prepare client invoices and billing documentation for review and approval by program leaders.
- Ensure revenue is recorded in accordance with company policies and applicable accounting standards.
- Maintain accurate project financial documentation and reporting data within internal systems.
- Provide reporting support and act as a key user of financial data tools for project reporting and analysis.
- Office administration and facilities coordination tasks such as handling mail, managing supplies, and performing regular walk‑throughs to ensure all facilities and equipment are in working order.
- Greeting guests and maintaining communal areas (kitchen and meeting rooms) to keep them clean, stocked, and welcoming.
Qualifications
- Bachelor's or better in Accounting or a related field.
- At least 2 years of practical knowledge of the full accounting cycle.
- Strong attention to detail and ability to manage financial data accurately.
- Analytical and problem‑solving skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
- Positive and proactive attitude.
- Advanced skills in Microsoft Excel and financial reporting tools.
- Some experience in a finance function is preferred.
Office Coordinator/Account Receivable employer: Vistex Inc.
Vistex is an exceptional employer that fosters a dynamic work environment in the heart of Camden, London. With a strong emphasis on employee growth and development, we offer comprehensive training and support to help you excel in your role as an Office Coordinator/Account Receivable. Our collaborative culture encourages innovation and teamwork, making it a rewarding place to contribute to meaningful projects while enjoying the vibrant atmosphere of one of London's most creative districts.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator/Account Receivable
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings at Vistex or similar companies.
✨Tip Number 2
Prepare for interviews by researching Vistex and understanding their products. Show them you’re not just another candidate; you’re genuinely interested in how they help businesses manage their finances.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to accounting and office coordination. We want you to feel confident when discussing your experience and skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Vistex. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Office Coordinator/Account Receivable
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Coordinator/Account Receivable role. Highlight your accounting knowledge and any relevant office management experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about this role at Vistex and how your background makes you a great candidate. Keep it engaging and personal – we want to get to know you!
Showcase Your Attention to Detail:Since this role involves managing financial data, it’s crucial to demonstrate your attention to detail. Whether it’s through your CV format or examples in your cover letter, make sure we see that you can handle numbers accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team. We can’t wait to hear from you!
How to prepare for a job interview at Vistex Inc.
✨Know Your Numbers
Since the role involves handling financial data, brush up on key accounting principles and be ready to discuss your experience with the full accounting cycle. Be prepared to share specific examples of how you've managed project costs or prepared invoices in previous roles.
✨Master the Tools
Familiarise yourself with Microsoft Excel and any financial reporting tools mentioned in the job description. You might be asked to demonstrate your skills, so consider practising common functions or creating a sample report to showcase your abilities.
✨Showcase Your Attention to Detail
This position requires a strong focus on accuracy. During the interview, highlight instances where your attention to detail made a significant impact, whether it was catching an error in billing or ensuring project documentation was flawless.
✨Be Ready for Office Management Questions
Since the role also includes office coordination tasks, prepare to discuss your experience in managing supplies, greeting guests, and maintaining a welcoming environment. Think of examples that demonstrate your organisational skills and proactive attitude.
