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- Tasks: Manage project finances and coordinate office tasks for a dynamic work environment.
- Company: Vistex, a global leader in enterprise software and services.
- Benefits: Competitive salary, hands-on experience, and a vibrant office culture.
- Other info: Join a fast-paced team in Camden with opportunities for growth.
- Why this job: Enjoy a mix of finance and office coordination while making a real impact.
- Qualifications: Bachelor's degree in Accounting and 2 years of accounting experience required.
The predicted salary is between 30000 - 40000 £ per year.
Vistex is a global enterprise software and services company that helps businesses take control of their mission‑critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line.
At Vistex we are looking for an Accounts Receivable & Office Coordinator to join our team, with a minimum of 4 days per week in our office located in London (Camden). This role offers a unique blend of financial responsibilities and office management tasks, making it ideal for someone who enjoys variety in their day‑to‑day work.
Responsibilities:- Set up and maintain project records in the ERP system to ensure accurate tracking of project costs, billing schedules, and revenue.
- Review Statements of Work (SOWs), customer purchase orders, and project documentation to verify billing requirements and project financial parameters.
- Prepare client invoices and billing documentation for review and approval by program leaders.
- Ensure revenue is recorded in accordance with company policies and applicable accounting standards.
- Maintain accurate project financial documentation and reporting data within internal systems.
- Provide reporting support and act as a key user of financial data tools for project reporting and analysis.
- Office administration and facilities coordination tasks such as handling mail, managing supplies, and performing regular walk‑throughs to ensure all facilities and equipment are in working order.
- Greeting guests and maintaining communal areas (kitchen and meeting rooms) to keep them clean, stocked, and welcoming.
- Bachelor's or better in Accounting or a related field.
- At least 2 years of practical knowledge of the full accounting cycle.
- Strong attention to detail and ability to manage financial data accurately.
- Analytical and problem‑solving skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
- Positive and proactive attitude.
- Advanced skills in Microsoft Excel and financial reporting tools.
- Some experience in a finance function is preferred.
Account Receivable/Office Coordinator in London employer: Vistex Inc.
Contact Detail:
Vistex Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Account Receivable/Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and office management sectors. You never know who might have a lead on the perfect role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Vistex and understanding their products. Show them you’re not just another candidate; you’re genuinely interested in how they help businesses manage their finances.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to accounting and office coordination. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Vistex. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Account Receivable/Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Accounts Receivable & Office Coordinator. Highlight your experience with financial data, office management, and any relevant software skills. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role at Vistex and how your background aligns with the responsibilities listed. Let us know what makes you the perfect fit!
Show Off Your Attention to Detail: Since this role involves managing financial data and project documentation, be sure to showcase your attention to detail in your application. A well-organised CV and error-free writing will definitely catch our eye!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Vistex Inc.
✨Know Your Numbers
Make sure you brush up on your accounting knowledge, especially the full accounting cycle. Be ready to discuss how you've managed financial data in previous roles and any specific tools you've used, like ERP systems or Excel.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail. You might want to talk about a time when you caught an error in billing or project documentation. This will demonstrate your ability to manage financial data accurately, which is crucial for this role.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your analytical and problem-solving skills. Think of scenarios where you had to resolve a financial discrepancy or streamline a process. Practising these responses can help you stand out as a proactive candidate.
✨Demonstrate Your Communication Skills
Since this role involves preparing client invoices and interacting with various stakeholders, be prepared to showcase your written and verbal communication skills. You could mention how you've effectively communicated complex financial information to non-financial colleagues in the past.