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- Tasks: Manage project finances and coordinate office tasks for a dynamic work environment.
- Company: Vistex, a global leader in enterprise software and services.
- Benefits: Competitive salary, hands-on experience, and a vibrant office culture.
- Other info: Join a supportive team in Camden with opportunities for growth.
- Why this job: Enjoy a mix of finance and office coordination while making a real impact.
- Qualifications: Degree in Accounting or related field with 2 years of accounting experience.
The predicted salary is between 30000 - 40000 £ per year.
Vistex is a global enterprise software and services company that helps businesses take control of their mission‑critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line.
At Vistex we are looking for an Accounts Receivable & Office Coordinator to join our team, with a minimum of 4 days per week in our office located in London (Camden). This role offers a unique blend of financial responsibilities and office management tasks, making it ideal for someone who enjoys variety in their day‑to‑day work.
Responsibilities- Set up and maintain project records in the ERP system to ensure accurate tracking of project costs, billing schedules, and revenue.
- Review Statements of Work (SOWs), customer purchase orders, and project documentation to verify billing requirements and project financial parameters.
- Prepare client invoices and billing documentation for review and approval by program leaders.
- Ensure revenue is recorded in accordance with company policies and applicable accounting standards.
- Maintain accurate project financial documentation and reporting data within internal systems.
- Provide reporting support and act as a key user of financial data tools for project reporting and analysis.
- Office administration and facilities coordination tasks such as handling mail, managing supplies, and performing regular walk‑throughs to ensure all facilities and equipment are in working order.
- Greeting guests and maintaining communal areas (kitchen and meeting rooms) to keep them clean, stocked, and welcoming.
- Bachelor's or better in Accounting or a related field.
- At least 2 years of practical knowledge of the full accounting cycle.
- Strong attention to detail and ability to manage financial data accurately.
- Analytical and problem‑solving skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
- Positive and proactive attitude.
- Advanced skills in Microsoft Excel and financial reporting tools.
- Some experience in a finance function is preferred.
Account Receivable/Office Coordinator employer: Vistex Inc.
Contact Detail:
Vistex Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Account Receivable/Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and office management sectors. You never know who might have a lead on the perfect role for you at Vistex or elsewhere.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of accounting principles and office coordination tasks. Be ready to discuss how your skills can help streamline processes at Vistex.
✨Tip Number 3
Show off your Excel skills! Bring examples of how you've used financial reporting tools in past roles. This will demonstrate your analytical abilities and attention to detail, which are key for the Accounts Receivable & Office Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Vistex. Plus, it shows you're serious about joining the team.
We think you need these skills to ace Account Receivable/Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Accounts Receivable & Office Coordinator. Highlight your experience with financial data, office management, and any relevant software skills. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role at Vistex and how your background makes you the perfect fit. Keep it concise but engaging – we love a bit of personality!
Showcase Your Skills: Don’t forget to showcase your analytical and problem-solving skills in your application. Mention specific examples where you've successfully managed financial data or improved processes. We appreciate candidates who can think on their feet!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Vistex Inc.
✨Know Your Numbers
Make sure you brush up on your accounting knowledge, especially the full accounting cycle. Be ready to discuss how you've managed financial data in previous roles and any specific tools you've used, like ERP systems or Excel.
✨Master the Job Description
Familiarise yourself with the responsibilities listed in the job description. Think of examples from your past experiences that align with tasks like preparing client invoices or maintaining project records, and be prepared to share them during the interview.
✨Show Off Your Communication Skills
Since this role involves a lot of interaction, practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated with team members or clients in the past, especially when it comes to financial reporting or resolving issues.
✨Bring a Positive Attitude
Vistex is looking for someone with a proactive mindset. During the interview, showcase your enthusiasm for the role and your ability to handle multiple tasks. Share instances where your positive attitude helped you overcome challenges in a fast-paced environment.