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- Tasks: Manage billing processes for luxury aviation clients and ensure accurate invoicing.
- Company: Vista, a leader in business aviation with a unique service portfolio.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Join a fast-paced team and make an impact in the luxury aviation industry.
- Qualifications: 2 years of billing experience, attention to detail, and strong communication skills.
- Other info: Opportunity to work with high-net-worth individuals and collaborate across teams.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Vista integrates a unique portfolio of companies offering asset‑free services to cover all key aspects of business aviation: guaranteed and On Demand global flight coverage; aircraft leasing and finance; and cutting‑edge aviation technology. Our global team of Billing Coordinators is responsible for the management of the end‑to‑end billing process for a dedicated group of Program clients. VistaJet's signature Program membership offers customers a bespoke subscription of flight hours on its fleet of mid and long‑range jets, to fly them anytime, anywhere.
Responsibilities
- Responsible for a group of assigned Vista Program members.
- Processing of flight invoices correctly in line with contracted rates and conditions.
- Issuing monthly flight statements on a timely basis and liaising with clients on billing related issues.
- Out of business hours on‑call service to support the business 24/7.
- Reviewing flight activity daily, producing accurate flight activity invoices, aligning with individual contract terms and reporting differences between estimated and actual billing values.
- Reviewing, calculating, adding or adjusting flight specific additional costs to the member invoices.
- Collaborating with the Program sales team to review and approve any non‑standard invoices prior to dispatch.
- Ensuring contract balances for cash and hours flown are maintained and accurate, reconciled against flight hours, payments and invoices.
- Generating and sending out Flight Activity statements to designated members.
- Responding to member queries regarding invoices and working with Sales to resolve issues as required.
- Building and maintaining relationships with members and their representatives, facilitating service excellence.
- Attending internal and external meetings to discuss any billing related questions or queries when required.
- Supporting the Accounts Receivable function in the timely receipt of payments.
- Creating reports on flying activity and other statistics as required by Program members or business partners.
- On‑call duty during weekends will be required.
- Performing any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager.
Required Skills, Qualifications, and Experience
- Minimum 2 years’ experience in invoicing/billing function.
- Demonstrate superior attention to detail, intermediate Excel skills and experience in client‑focused analytical commentary.
- Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred.
- Demonstrate a strong self‑motivated approach and understanding of variable levels of urgency.
- Enjoy working in a highly pressured, dynamic, entrepreneurial environment, keen to engage as required by a growing business.
- Excellent verbal and written communications skills; experience in cross‑functional collaboration is beneficial.
- Prior experience with SAP accounting software is beneficial.
Billing Coordinator employer: VistaJet
Contact Detail:
VistaJet Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the aviation industry, especially those who work at Vista or similar companies. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by practising common billing scenarios. Think about how you'd handle specific client queries or invoice discrepancies. We want you to show off your problem-solving skills and attention to detail!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you're genuinely interested and keeps you on their radar.
✨Tip Number 4
Apply through our website for the best chance! We love seeing candidates who take the initiative to engage directly with us. Plus, it makes tracking your application easier for everyone involved.
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Coordinator role. Highlight your invoicing experience and any relevant skills, like attention to detail and Excel proficiency. We want to see how you fit into our dynamic team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about billing and how your previous experiences align with our needs. Let us know why you want to join Vista and what you can bring to the table.
Showcase Your Client-Focused Approach: Since this role involves liaising with clients, make sure to highlight any experience you have in client relations. We love candidates who can demonstrate their ability to build relationships and resolve issues effectively.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Vista!
How to prepare for a job interview at VistaJet
✨Know Your Numbers
As a Billing Coordinator, you'll be dealing with invoices and flight activity daily. Brush up on your numerical skills and be ready to discuss how you ensure accuracy in billing. Prepare examples of how you've handled discrepancies in the past.
✨Showcase Your Client Focus
This role requires building relationships with clients, so be prepared to share experiences where you've successfully managed client queries or resolved issues. Highlight your ability to maintain professionalism under pressure and your commitment to service excellence.
✨Excel Skills Are Key
Since intermediate Excel skills are a must, make sure you can talk about your experience with spreadsheets. Consider preparing a few examples of how you've used Excel to analyse data or streamline processes in previous roles.
✨Be Ready for On-Call Scenarios
The job involves out-of-hours support, so think about how you would handle urgent billing issues outside regular hours. Be ready to discuss your approach to time management and prioritising tasks in a fast-paced environment.
