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- Tasks: Manage billing for clients, process invoices, and resolve billing queries.
- Company: Vista is a leader in business aviation, offering bespoke flight services globally.
- Benefits: Enjoy flexible working hours, a dynamic environment, and opportunities for growth.
- Other info: On-call duty during weekends is part of the role.
- Why this job: Join a fast-paced team, enhance your skills, and make an impact in aviation.
- Qualifications: 2 years of billing experience, attention to detail, and strong communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Vista integrates a unique portfolio of companies offering asset-free services to cover all key aspects of business aviation: guaranteed and On Demand global flight coverage; aircraft leasing and finance; and cutting-edge aviation technology.
Our global team of Billing Coordinators, is responsible for the management of the end-to-end billing process for a dedicated group of Program clients.
VistaJet\’s signature Program membership offers customers a bespoke subscription of flight hours on its fleet of mid and long-range jets, to fly them anytime, anywhere.
Your Responsibilities Responsible for a group of assigned Vista Program members. The role requires processing of flight invoices correctly in line with contracted rates and conditions. Issuing monthly flight statements on a timely basis and liaising with clients on billing related issues. There is an out of business hours on call service to support the business 24/7.
Reviewing flight activity daily, producing accurate flight activity invoices, aligning with the individual contract terms. reporting differences between estimated and actual billing values.
Reviewing, calculating, adding or adjusting flight specific additional costs to the member invoices.
Collaborating with the Program sales team to review and approve any non-standard invoices prior to dispatch.
Ensuring contract balances for cash and hours flown are maintained and accurate, reconciled against flight hours, payments and invoices.
Generate and send out Flight Activity statements to designated members.
Responding to member queries regarding invoices and working with Sales to resolve issues as required.
Building and maintaining relationships with members and their representatives, facilitating service excellence.
When required, attending internal and external meetings to discuss any billing related questions or queries.
Supporting the Accounts Receivable function in the timely receipt of payments.
Creating reports on flying activity and other statistics as required by Program members, or business partners
On-Call duty during weekends will be required.
Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager
Required Skills, Qualifications, and Experience Minimum 2 years’ experience invoicing/billing function.
Demonstrate superior attention to detail, intermediate Excel skills and experience in client focussed analytical commentary.
Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred.
Demonstrate a strong self-motivated approach and understanding of variable levels of urgency.
You enjoy working in a highly pressured, dynamic, entrepreneurial environment, keen to engage as required by a growing business.
Excellent verbal and written communications skills; experience in cross functional collaboration is beneficial.
Prior experience with SAP accounting software is beneficial.
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Billing Coordinator employer: VistaJet Limited
Contact Detail:
VistaJet Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Coordinator
✨Tip Number 1
Familiarise yourself with the aviation industry, especially business aviation and billing processes. Understanding the nuances of flight invoicing and the specific needs of high-net-worth individuals (HNWIs) will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the aviation sector, particularly those involved in billing or finance roles. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the company culture at Vista.
✨Tip Number 3
Brush up on your Excel skills, as this role requires intermediate proficiency. Consider taking a short course or using online resources to enhance your abilities in data analysis and reporting, which are crucial for the Billing Coordinator position.
✨Tip Number 4
Prepare to discuss your experience with client-focused roles and how you've handled billing-related queries in the past. Be ready to provide examples of how you've built relationships with clients and resolved issues effectively, as this is key to succeeding in this role.
We think you need these skills to ace Billing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in invoicing and billing functions. Emphasise any previous roles where you managed client relationships or worked with luxury brands, as this aligns well with the job requirements.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role of Billing Coordinator at Vista. Mention your attention to detail and ability to work under pressure, providing specific examples from your past experiences that demonstrate these skills.
Highlight Relevant Skills: Clearly outline your intermediate Excel skills and any experience with SAP accounting software. If you have experience in producing analytical commentary, make sure to include that as it is a key requirement for the role.
Showcase Communication Abilities: Since excellent verbal and written communication skills are essential, consider including examples of how you've successfully collaborated with cross-functional teams or resolved client queries in previous positions.
How to prepare for a job interview at VistaJet Limited
✨Showcase Your Attention to Detail
As a Billing Coordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Client-Focused Approach
Since the role involves liaising with clients on billing issues, share instances where you successfully resolved client queries or built strong relationships. Highlight your ability to communicate effectively and maintain professionalism.
✨Familiarise Yourself with Relevant Software
If you have experience with SAP or similar accounting software, make sure to mention it. If not, consider brushing up on basic functionalities of such tools to show your willingness to learn and adapt.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you handle pressure and urgency. Think of scenarios where you had to manage multiple tasks or tight deadlines, and be ready to explain your thought process and actions taken.