Office and Commercial Project Manager in Southampton

Ready to step into a dynamic, high-impact role at the center of business operations? As an Office & Commercial Project Manager, you’ll play a critical role in driving strategic initiatives, supporting executive leadership, and ensuring seamless day-to-day office operations. Partnering closely with the Managing Director and UK Senior Leadership Team, you’ll help shape and execute key business priorities while fostering an efficient, collaborative, and engaging workplace.

In this hybrid role, you won’t just coordinate—you’ll lead. From managing commercially significant projects and improving operational processes to delivering executive support and overseeing office management, you’ll balance strategy with hands-on execution. If you thrive in a fast-paced environment, enjoy working across teams, and have a passion for organization, efficiency, and impact, this is the opportunity for you.

THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact. The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 countries worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and achieve better results.

Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts. Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies.

RESPONSIBILITIES

• Lead and manage strategic and commercially important UK projects from planning through execution and completion.
• Partner with UK Senior Leadership to develop and implement short- and long-term strategic initiatives aligned with business growth objectives.
• Drive process improvement initiatives to enhance operational efficiency and remove cross-functional barriers.
• Manage key commercial initiatives, including member fee updates, Chair pay changes, retention programs, and strategic relationship projects.
• Provide reporting, analysis, and insights to support data-driven decision-making.
• Coordinate cross-functional stakeholders to ensure alignment and timely delivery of initiatives.
• Provide executive support to the Managing Director, including calendar management, prioritization, travel coordination, and preparation of presentations and reports.
• Prepare and format Excel spreadsheets, Word documents, and PowerPoint presentations, including charts and data visualizations.
• Coordinate leadership meetings, UK All Staff meetings, and strategic offsite events.
• Oversee office operations, including facilities management, compliance requirements, and landlord/vendor coordination.
• Support workplace safety initiatives, including fire risk assessments and general office compliance.
• Manage office equipment, supplies, and vendor relationships.
• Conduct workstation assessments and deliver office induction sessions for new hires.
• Collaborate with US-based HR to support UK initiatives and deliver local HR-related projects.
• Oversee administration of employee programs, including tracking, reporting, and communication.
• Coordinate employee engagement initiatives, including development days, events, and internal communications.
• Plan and execute company events, including the annual holiday party and team activities.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Support additional projects and responsibilities as needed.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, or a related field, or equivalent experience.
• 3+ years of experience in project management, office management, executive support, or a similar role.
• Proven ability to lead cross-functional projects and manage multiple priorities simultaneously.
• Strong organizational skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint), including data analysis and presentation creation.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and maintain discretion.
• Experience collaborating with senior leadership and influencing stakeholders.
• Process-oriented mindset with a focus on continuous improvement.
• Ability to work effectively with global teams, including US-based colleagues.

DESIRED QUALIFICATIONS

• Project & Strategy Experience: Experience leading strategic or commercially focused initiatives in a fast-paced environment.
• Executive Support Expertise: Strong background supporting senior executives with high levels of professionalism and discretion.
• Operations & Process Improvement: Demonstrated success in improving processes and driving operational efficiency.
• Global Collaboration: Experience working across international teams and navigating cross-cultural communication.
• Event & Engagement Management: Experience planning employee engagement initiatives and corporate events.

JOB LOCATION

Hybrid from Southampton, UK