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For Companies At a Glance
- Tasks: Support the CCO by managing schedules, travel, and communications in a dynamic environment.
- Company: Vista is a global leader in the aviation industry, known for innovation and excellence.
- Benefits: Enjoy flexible working hours, remote options, and opportunities for professional growth.
- Why this job: Join a fast-paced team, make impactful connections, and develop your skills in a vibrant culture.
- Qualifications: 5+ years as an Executive Assistant, strong organisational skills, and tech-savvy.
- Other info: Ideal for those who thrive under pressure and are culturally aware.
The predicted salary is between 60000 - 84000 £ per year.
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Job Profile
Vista is seeking a high-performing Executive Personal Assistant who thrives in a fast-paced, international business environment to support our
Job Profile
Vista is seeking a high-performing Executive Personal Assistant who thrives in a fast-paced, international business environment to support our Chief Commercial Officer (CCO).
The successful candidate will act as a strategic gatekeeper, schedule coordinator, and travel manager, ensuring the CCO’s time and priorities are managed efficiently and effectively.
Your Responsibilities
Executive Support
- Managing and optimizing the CCO’s complex calendar, including internal and external meetings across multiple time zones.
- Proactively coordinating and confirming appointments, board meetings, client engagements, and internal strategy sessions.
- Preparing and editing correspondence, reports, presentations, and briefing materials.
- Ensuring the CCO is well-prepared for meetings with timely briefings, agendas, and relevant documents.
- Acting as the point of contact between the CCO and internal/external stakeholders, maintaining a professional and approachable demeanor.
- Monitoring of time-sensitive responses and deadlines and progressing of actions.
- Managing confidential personal matters as requested by the CCO.
- Processing expenses, PO’s and dealing with accounting related issues.
International Travel Management
- Planning, coordinating, and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport, and itineraries.
- Providing 24/7 support during travel to address unforeseen changes or challenges.
- Ensuring seamless coordination between global time zones and trip logistics.
Administrative & Project Support
- Tracking and following up on action items, meeting notes, and deadlines.
- Assisting with special projects, presentations, and research as delegated by the CCO.
- Liaising with the Commercial team and wider leadership to ensure alignment and information flow.
Required Skills, Qualifications, And Experience
- 5+ years of experience as an Executive Assistant or Personal Assistant, preferably in a global corporate environment.
- Experience managing international travel and high-level executive logistics.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills; fluent in English (additional languages are a plus).
- Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
- Highly discreet and professional; able to handle confidential information with integrity.
- Flexible and adaptable with a global mindset—comfortable working across time zones and occasionally outside regular hours.
Preferred Attributes
- Experience supporting C-suite executives in commercial, sales, or business development functions.
- Ability to anticipate needs and proactively solve problems.
- Calm under pressure, with exceptional attention to detail.
- Culturally sensitive and globally aware.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Industries
Airlines and Aviation
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Executive Assistant to CCO employer: Vista
Contact Detail:
Vista Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CCO
✨Tip Number 1
Familiarise yourself with the CCO's background and the company's current projects. This will help you understand their priorities and tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar for the CCO, including potential meetings and travel plans. This demonstrates your proactive nature and ability to manage complex schedules.
✨Tip Number 3
Highlight your experience with international travel management by sharing specific examples of how you've successfully coordinated logistics across different time zones. This will show your capability in handling the demands of a global role.
✨Tip Number 4
Prepare to discuss how you handle confidential information and maintain discretion. Providing examples of past experiences where you've managed sensitive matters will reinforce your professionalism and trustworthiness.
We think you need these skills to ace Executive Assistant to CCO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in managing complex calendars and international travel. Use specific examples that demonstrate your organisational skills and ability to handle high-pressure situations.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, such as your experience with executive logistics and communication skills.
Showcase Your Tech Skills: Since the role requires proficiency in Microsoft Office Suite and Google Workspace, mention any relevant certifications or experiences you have with these tools. Highlight any additional tech-savviness that could benefit the CCO's operations.
Prepare for Potential Questions: Think about how you would handle various scenarios that may arise in the role, such as managing last-minute changes in travel plans or dealing with confidential information. Be ready to discuss these in your application or interview.
How to prepare for a job interview at Vista
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings across different time zones and handled multiple priorities.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your ability to handle sensitive information with integrity. Share experiences where you maintained confidentiality and professionalism in challenging situations.
✨Highlight Your Tech Savviness
Familiarity with tools like Microsoft Office Suite and Google Workspace is essential. Be ready to discuss your proficiency with these tools and any other software that aids in calendar management or travel coordination.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to manage unforeseen changes during travel or last-minute meeting adjustments, and explain how you handled them effectively.
