At a Glance
- Tasks: Manage and improve our commercial contract repository while ensuring data accuracy.
- Company: Join Vista, a leading global business aviation company with a dynamic culture.
- Benefits: Competitive salary, growth opportunities, and a chance to work in a high-growth environment.
- Other info: Exciting projects and a supportive atmosphere for personal and professional development.
- Why this job: Be part of a top-tier team and make a real impact on business operations.
- Qualifications: Law degree or similar, with 1-2 years of relevant experience.
The predicted salary is between 29700 - 36300 £ per year.
Job Profile
We are looking for a talented contracts coordinator to oversee, administer, improve, and continuously update our bespoke commercial contract repository.
In this role, the contracts coordinator's primary responsibility will be the post-execution review, synthesis, and processing of complex but standard-form legal agreements and addenda in our contract module.
The ideal candidate with be familiar with contractual legal principles, able to distil legalese, and have an exacting attention to detail.
This position will work closely with Vista Legal, Finance, Product, Sales and Tech to maintain a best-in-class system that prioritizes data fidelity.
The role also includes a litigation support function as well as other administrative responsibilities.
Job Profile
We are looking for a talented contracts coordinator to oversee, administer, improve, and continuously update our bespoke commercial contract repository.
In this role, the contracts coordinator's primary responsibility will be the post-execution review, synthesis, and processing of complex but standard-form legal agreements and addenda in our contract module.
The ideal candidate with be familiar with contractual legal principles, able to distil legalese, and have an exacting attention to detail.
This position will work closely with Vista Legal, Finance, Product, Sales and Tech to maintain a best-in-class system that prioritizes data fidelity.
The role also includes a litigation support function as well as other administrative responsibilities.
This is an exciting opportunity to join a dynamic, high-growth company named one of the world’s most valuable privately-owned companies.
The ideal candidate will have a “can do” attitude, an entrepreneurial spirit, and will take advantage of all opportunities to refine their skillsets and progress their careers.
Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts.
A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.
- Your Responsibilities
- Develop a solid understanding of the company’s product and business goals, particularly its commercial flight service agreements.
- Use and maintain the company’s document, template, and contract repositories; support efforts to update contract templates and roll-out changes.
- Review new client contracts & addenda; extract billing, operational, and commercial terms ( e. g. , bespoke modifications, special terms, discounts, etc); memorialize this data faithfully, accurately, and efficiently across internal platforms.
- Translate legal concepts & legalase into actionable insights to be relied upon by other departments.
- Become a subject matter expert for our systems and agreements, answering questions and resolving novel issues for business stakeholders, particularly Sales & Finance.
- Support IT’s continuous efforts to improve and update internal systems, platforms, and tools.
- Partner with Finance on debt recovery matters prior to formal legal escalation; prepare case summaries (including outstanding balances, collection history, and supporting documentation); prepare draft communications; manage cross-team coordination & follow-up.
- Act as a central point of contact between Legal and other departments to support consistent, complete, and compliant handover of accounts proceeding to legal action.
- Assist with the global litigation portfolio (investigations, letters before action, cease & desists, e-discovery, mediations, settlement and releases, calendaring, etc).
- Support a wide range of projects and teams on an as needed basis.
- Required Skills, Qualifications, And Experience
- Qualifiying law degree (LLB, GDL, SQE) or similar.
- At least 1-2 years in a similar role.
- Digital literacy with a robust understanding of business tools (MS Office, etc).
- Excellent English communication skills both orally and in writing.
- Demonstrable contract experience.
- Commercial debt resolution / litigation experience is nice to have.
- “No project too small” attitude.
- Problem solver – able to resolve issues proactively using sound judgment.
- Self-starter – able to work autonomously from time-to-time.
- Responsive – will monitor and engage with occasional work requests outside of standard working hours, particularly during peak periods ( e. g. , end of month, quarter and year).
- Willingness to learn and embrace new challenges.
- #J-18808-Ljbffr
Contracts Coordinator employer: Vista
Vista is an exceptional employer that fosters a collaborative and dynamic work culture, perfect for those looking to thrive in a fast-paced environment. With a strong emphasis on employee growth, we offer ample opportunities for professional development and skill enhancement, particularly in our vibrant location that encourages innovation and teamwork. Join us to be part of a supportive team where your contributions are valued and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Coordinator
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Vista, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Contracts Coordinator
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Vista, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Vista and the specific role of Contracts Coordinator. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Vista’s culture!
How to prepare for a job interview at Vista
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Vista.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Vista.
