Overview
Accounts Payable Administrator role at Vista
The Accounts Payable (AP) Invoice Processing team is responsible for managing and processing all incoming invoices and payments owed by the company to its suppliers and vendors in an accurate and timely manner.
Your Responsibilities
- Receive and review vendor invoices for accuracy and completeness.
- Match invoices with purchase orders and goods receipts, investigating and resolving discrepancies promptly.
- Accurately enter invoice details into the accounts payable system.
- Ensure invoices are properly authorized and coded to the correct general ledger and cost centre.
- Assist with weekly payment runs, ensuring invoices are approved and ready for payment in accordance with company policy.
- Create and maintain supplier records in the financial system.
- Control and process supplier invoices in line with company procedures.
- Assist in the timely resolution of queries from suppliers and internal colleagues.
- Support additional finance tasks as assigned by the management team.
- Communicate regularly with vendors to manage expectations and maintain positive relationships.
Required Skills, Qualifications, And Experience
- Experience working in an accounts department, ideally in an accounts payable and credit card role.
- Highly organized with excellent communication & relationship building skills.
- Ability to work effectively in a fast-paced, dynamic, and entrepreneurial environment.
- Basic understanding of accounting principles and the procure-to-pay (P2P) cycle.
- Proficiency with MS Excel and experience working with ERP systems (SAP preferred).
- Collaborative team player with a proactive attitude and willingness to support colleagues across finance functions.
- Strong attention to detail and accuracy.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Accounting/Auditing
Industries
- Airlines and Aviation
Accounts Payable Administrator in Glasgow employer: Vista
Vista is an exceptional employer that values its employees by fostering a collaborative and dynamic work environment. With a strong focus on professional development, employees in the Accounts Payable team benefit from ongoing training and support, ensuring they grow their skills while contributing to the company's success. Located in the vibrant airlines and aviation industry, Vista offers competitive benefits and a culture that prioritises teamwork and positive relationships with both colleagues and vendors.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator in Glasgow
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Vista. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Accounts Payable Administrator in Glasgow
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Vista.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Vista's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Vista
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Vista.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Vista will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Vista employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
