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- Tasks: Assist in planning and managing resources for exciting client projects.
- Company: Dynamic company in Cardiff with a focus on teamwork and innovation.
- Benefits: Standard office hours, supportive team environment, and opportunities for growth.
- Why this job: Be a key player in ensuring projects run smoothly and customers are satisfied.
- Qualifications: Strong organisational skills and a passion for project management.
- Other info: Join a company that values creativity, responsibility, and customer focus.
The predicted salary is between 30000 - 42000 £ per year.
Location: Cardiff / Eastgate
Office Hours: Standard office hours
Reporting to: Director of Project Services
Department: Project Services
Days: Monday – Friday
Schedule: Standard office hours
Purpose of Role
The Project Services Co-Ordinator will be responsible for assisting the Project Services Managers (PSMs) to plan and manage the resources for client projects. To assist and deputise for the senior Project Services Co-ordinator in leading the administration team.
Main Tasks and Objectives
- To plan cabling and equipment installations at customer sites in conjunction with project service managers (PSMs) to ensure full functionality of projects.
- To co-ordinate site meetings throughout the project.
- To maintain and update the Company’s “Metrix” system with the project services data to ensure it is accurate at all times.
- To maintain and update project calendar to ensure an accurate and current picture of projects is available at all times.
- To maintain the project log, to keep active schedules accurate and liaise with 3rd parties if schedules change.
- Support the PSMs in controlling the budget of a project based on information provided and scope of work.
- Liaise with customers to ensure open communication channels, keeping customers informed and ensure their needs are met.
- To be the key point of contact when the PSM is absent on any particular project.
- To plan, allocate and control project resources i.e., sub-contractors, suppliers etc. and highlight any issues to the PSMs.
- Be the point of contact for sub-contract engineers in conjunction with third parties. Includes ensuring technical support and training, management of invoices and dealing with ‘no shows’.
- To arrange equipment, purchase if required through the account management and procurement team and arrange the receipt into the business and subsequent picks and delivery to site.
- To ensure sub-contract engineers adhere to company health and safety procedures and raise any concerns to PSM or sub-contract company as applicable.
- To be responsible for the completion of all necessary documentation throughout the project until its closure.
- To collect completed reports from 3rd party suppliers and return to customer within agreed timescale.
- To liaise with PSMs on any issues that occur and help to resolve issues to conclusion to the satisfaction of the customer.
- To assist the senior project services co-ordinator in leading the project services administration and co-ordination team and to deputise in the senior co-ordinator’s absence.
Outcomes and Deliverables
- Projects run smoothly with minimal delay.
- Any issues that occur are dealt with efficiently and customers feel confident in the business.
- Help to promote high standards of performance within the administration and co-ordination function.
Vista Values
- Customer Focused
- Teamwork
- Professional Standards
- Creative and Innovative
- Passionate and Proud
- Responsible and Accountable
- Ethical
- Honesty
- Trust and Respect
- Environmental Sustainability
- Socially Responsible
Project Services Co-Ordinator in Cardiff employer: VISTA RETAIL SERVICES LTD
Contact Detail:
VISTA RETAIL SERVICES LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Services Co-Ordinator in Cardiff
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm for joining our team.
We think you need these skills to ace Project Services Co-Ordinator in Cardiff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Services Co-Ordinator role. Highlight relevant experience and skills that match the job description, like project management or customer communication. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our values. Keep it concise but engaging – we love a good story!
Showcase Your Team Spirit: Since teamwork is key in this role, don’t forget to mention any experiences where you’ve successfully collaborated with others. We’re all about working together at StudySmarter, so let us know how you fit into that picture!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you get the best experience possible. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at VISTA RETAIL SERVICES LTD
✨Know Your Projects
Before the interview, take some time to research the types of projects the company typically handles. Familiarise yourself with their processes and tools, especially the 'Metrix' system mentioned in the job description. This will show that you're proactive and genuinely interested in how they operate.
✨Demonstrate Communication Skills
As a Project Services Co-Ordinator, you'll need to liaise with various stakeholders. Prepare examples from your past experiences where you successfully communicated with clients or team members. Highlight how you kept everyone informed and resolved any issues that arose.
✨Show Your Organisational Skills
The role requires excellent planning and resource management. Bring along examples of how you've managed schedules or coordinated resources in previous roles. Discuss any tools or methods you used to keep everything on track, as this will resonate well with the interviewers.
✨Emphasise Teamwork and Leadership
You'll be assisting and deputising for the senior Project Services Co-ordinator, so it's crucial to showcase your teamwork abilities. Share instances where you've led a team or supported colleagues in achieving project goals. This will demonstrate your capability to step up when needed.
